Housing Contract 2019-2020
Residence Halls –
Couch, Galloway, Hardin, Miller, Raney, and South.
Houses – Brown,
Browne, Cook, Dickinson, McCreight, Smith, and The Corner.
Apartments – Clifton, Front, Hx Corner, Huntington,
North, and East.
is a residential college and as such all undergraduate students are required to
live on campus unless they meet the residency exemption requirements.
Residency exemption request forms are available from the Residence Life
office. Additionally, all students living in halls or houses are required to
have an unlimited meal plan. All students living in apartment are required
to have the 5-meal plan as a minimum.
Residents must be admitted, full-time, and
currently enrolled Hendrix students. Students must take a minimum of three (3)
whole-credit courses per semester to meet full time status for housing
requirements. Any student who leaves the College due to either disciplinary
reasons or an official leave of absence is required to vacate their residence
facility and remove all personal property within forty-eight hours of such
action being taken. Failure to comply can result in further judicial action
Period of Contract and
All housing assignments are made for the
entire academic year, or the remaining portion thereof. No Off-Campus
permission will be granted during the academic year. The academic year, with
reference to Housing, is defined as the day in which College Residential
Facilities open at the beginning of the fall semester, through 5:00 p.m. on the
last day of final examinations at the end of spring semester. For seniors this
contract extends to noon on the day after graduation; for specially designated
participants in the graduation exercises (marshals, ushers, band, choir), this
contract extends to 2:00 p.m. on the day of graduation; for those with
permission to stay late for other reasons, this contract extends to the day
approved by your area coordinator; for approved summer workers, this contract
extends through the signing of your next contract. A new contract will be
required for approved summer workers.
During Thanksgiving, Winter, and Spring Breaks
the residence halls and houses will be closed. During these breaks, students
may not occupy rooms nor will they have access to their buildings. Students
leave personal belongings in their assigned rooms during these breaks if returning
to the same room at the end of the break. Students must follow all break
closing and check-out procedures. No access will be allowed into any
residence hall or house during break periods.
During Thanksgiving, Winter, and Spring
Breaks, residents of the apartments
and Corner House do not need to vacate their space. These facilities
will remain open. If students in these facilities do choose to leave for the
break or are not returning to that same space, they must follow all break
closing and check-out procedures and must notify Public Safety or the Break RA
if they return before break is over.
Students are not allowed to host guests for
more than 3 consecutive nights, nor are they permitted to host a guest for 3
nights, have the guest leave, then host the guest for another 3 nights, etc.
Residence Life and the roommate(s) must approve any exceptions – even
If the student fails to occupy the assigned
space by the first day of classes (or any other applicable date when the
student enters after the beginning of a term), without a notice from Residence
Life, that space may be reassigned. If available, the student may be reassigned
to a different space.
Residence Life reserves the right to move or
change a room assignment at any time without disclosing the reason. When
possible, Residence Life will try to accommodate all students involved in the
changes, but at times will be forced to make decisions on behalf of and in the
best interest of all students involved.
The care of the assigned room/furniture/fixtures
is the student’s responsibility as well as all furniture and fixtures in the
common areas of their residence facility. Any damage or changes to the assigned
room or common areas, or removal of or damage to furniture or space will be the
student’s responsibility and will result in a housing damage charge.
At check-out, a Resident Assistant will check
the student out of the facility, mark changes on the Room Condition Report
(RCR), and ask about damage responsibility assignment. The final damage
assessment and billing will be completed by Facilities Management and Residence
Life Area Coordinators after all occupants have moved out of the space.
Meals under the College Board Plans are served
from breakfast on the day aftern residence facilities open through lunch on the
last day of final exams at the end of each term, unless otherwise announced. No
meals are served during College breaks or any Saturday night. All students
living in halls or houses are required to have an unlimited meal plan. All
students living in apartments are required to have a minimum of the 5-meal
Utility Service for
Utilities for apartments are included in the
cost of the apartments.
Each resident is issued one room key. The key
is not transferable; the reproduction of keys to the housing facilities and the
unauthorized possession, loaning, or distribution of any Hendrix College key is
prohibited. When a room key is lost, you will be charged a fee, which will
automatically cover the cost to change the room lock and replace any keys equal
to the number of occupants that space is built to house.
If a new key is issued and the original key is found, no refunds will be made.
Cancellation or Suspension
Once a student checks into their College
residence, this housing contract may not be canceled except as specifically
provided in this contract. This contract will be canceled for the full or any
part of the academic semester(s) for the following reasons:
By the Student:
- The student fails to
register for classes.
- The student is
required to live elsewhere by virtue of an internship or academic exchange
- The completion of
graduation requirements by the student who subsequently leaves the College.
- The student marries
during the period of this contract and the student provides proof of marriage
to the College.
- The student separates
from the college on a leave of absence or withdrawal.
By the College:
- The accommodations
assigned are not by fault of the student destroyed or made unavailable and the
College does/cannot furnish other accommodations.
- The student fails to
meet any terms and conditions stated herein.
- The student violates
College and/or Residence Life policies and procedures.
Cancellation of this contract for the above
reasons may result in the eviction of the student upon no greater than one
week’s notice, except where the College determines that the continued residency
of the student would pose a danger to the life, health, or general well-being
to self or other members of the residential community, in which case the
student may be evicted immediately.
There will be an improper check-in fee
assessed for any outstanding required paperwork, including but not limited to
RCRs, contracts, and break contracts.
There will be an improper check-out fee
assessed for any outstanding required paperwork, including but not limited to
RCRs, contracts, return of key(s), not signing up for a check-out appointment,
or missing a check-out appointment.
Students found in the residence halls or
houses after official closing dates and times, without prior approval will be
assessed a $75.00 late fee per day that they are here and will be asked to
leave. Re-entry into the building will not be granted for any reason during any
break. Please follow procedures outlined on the Hendrix Residence Life website
and distributed through Hendrix student email to request a late stay or early
return. Not all requests will be accommodated. Residence halls and houses close
promptly at 5:00 pm on the following days:
Thanksgiving Break Tuesday, November 26, 2019
(Reopen Sunday, December 1, noon)
Winter Break Wednesday, December 18, 2019
(Reopen Sunday, January 19, 2020, 9:00 a.m.)
Spring Break Friday, March 20, 2020
(Reopen Sunday, March 30, noon)
End of Year Wednesday, May 13, 2020
Break Housing Policies
In an effort to provide housing for students
involved in Hendrix sponsored events, international students, and students who
live a great distance from campus, Residence Life, with support from Public
Safety and Facilities Management, are supportive of allowing students who meet
these criteria to remain on campus during break periods. The following
procedures and policy have been put into place
- All exterior residence
facility doors will be locked and disabled to other students. All exterior
doors to residence facilities MUST remain closed at all times. Students must
carry their ID card and key at all times to avoid lock-outs. In the event of a
lock-out, students will need to call the break RA at 501-733-1433, or Public
Safety at 501-450-7711.
- All windows must be
closed and locked when students leave their residence or are gone overnight to
ensure the safety of the residents staying in the building.
- As housekeeping staffs
do not work during the break periods, students in each building are responsible
for removing trash from their buildings, including trash in kitchens, every
Friday. Trash should be put in the temporarily provided dumpsters in their
area. It is your responsibility to keep common areas clean, including the
laundry rooms and kitchens.
- All offices on campus
except Public Safety will be closed over the break periods. Please refer to the
Hendrix website for the dates when services are resumed.
- Students staying for
breaks are responsible for supplying their own meals. The last meal served in
the cafeteria will be lunch on the day housing facilities close. The cafeteria
will reopen for dinner on the day housing facilities reopen.
- All facilities will
observe a 24-hour quiet, “party-free” environment during all breaks.
- All facilities will be
substance-free for the entire break. The possession or use of alcohol,
controlled substances and tobacco products by residents is prohibited.
- No guests will be
allowed in the facilities during breaks. If a small group of Hendrix students
staying over a break want to gather in lobby areas, they may do so, as long as
they observe all aforementioned policies.
- Rooms may be entered
during breaks for safety inspections or maintenance without prior notice to the
- All Residence Life
violations that occur during breaks will be reported to the student’s coach
and/or sponsor, a communication report will be filed and the Dean of Students
will be notified upon her return. Any student in violation may be asked to
leave immediately and will not be allowed to return for the remainder of that
Temporary Access Cards
In the event that a temporary access card is
issued to a student, that student is responsible for that card until it is
returned. Failure to return a temporary access card will result in a fine of