There are more than 70
student clubs and organizations at Hendrix College for the varied interests of
the student body (www.hendrix.edu/studentactivities). Such
organizations include student government, honorary societies, academic clubs,
special interest groups, club sports, and service organizations. Students are
encouraged to participate in those activities that offer opportunities for
personal, cultural, intellectual, spiritual, and social growth. By becoming
involved in the organizational life of the campus, students are able to become
more active in their community and to gain valuable skills to enhance their
personal and academic success.
Organization
Registration Policy and Privileges. Registered student organizations must have purposes and
objectives that are compatible with the heritage and aims of Hendrix College.
Organizational membership
policies and practices must be consistent with the principle of equal
educational and employment opportunity without regard to age, race, gender,
disability, sexual orientation, gender identity or expression, genetic
information, or national origin. A student group must be an officially
registered student organization in order to use the Hendrix College name, to be
listed in official publications, and to be eligible to receive funds from the
student activity fee through the Student Senate. Registered student
organizations have priority over unregistered groups in access to campus
facilities and media.
Registration
Process.
Student groups that desire to be officially registered at Hendrix College must
submit an application to the Student Activities Office requesting registration
of the group. The application must include the following information:
- the name of the organization
- statement of purpose
- membership policies
- names of three student leaders responsible for the
organization
- name of the organization’s advisor (full-time faculty or
staff member)
- a current membership list
- a constitution
After review of this
request, the Student Activities Office may grant provisional registration
status to the student group until such time as the Committee on Student Life
grants final registration of the group. Student Activities will forward the
registration to the Chair of the Committee on Student Life, who will then
contact the student leaders of the group. Studentleaders will be requested to
meet with the Committee to discuss their request. Upon approval by the
Committee, the Chair will communicate that decision in writing with appropriate
documentation to the Student Activities Office, which will then officially
register the organization.
Annual
Renewal Process. Each student organization must update the following
information annually with the Student Activities Office:
- the name(s) of the group’s officers/leaders
- the name(s) of the group’s advisor(s)
- the group’s updated constitution (preferably in electronic
format)
Student organizations are
subject to review by the Department of Student Affairs and the Committee on
Student Life. Official registration may be withdrawn from an organization that
fails to meet its objectives and basic responsibilities.
Student
Responsibilities Within Organizations. Organizations desiring official registration with the
resulting privileges must follow the stated registration policies and
procedures. All students in an organization associated with Hendrix College,
whether registered or unregistered, will be individually subject to the rules
of the College (see the section entitled “Standards of Conduct”) and of the
community. Students and organizations are free to support causes by orderly
means that neither disrupt the regular and essential operations of the
institution nor in any other way violate the rules of the College. Any student
has the right to associate freely with off-campus organizations without being
punished or in any way harassed for this membership or association. Students
and student organizations are free to examine and discuss all questions of
interest and to express opinions both publicly and privately. Students may
invite and hear any persons of their own choosing. Before a guest speaker is
invited to campus, routine procedures should be followed. Facilities should be
properly scheduled, and adequate preparation should be taken to ensure the
program is conducted in a manner appropriate to the academic community. These
procedures should not be used to censor unpopular opinions. The academic and
larger community should recognize that in public demonstrations, expressions,
or programs, students or student organizations speak for themselves. Sponsorship
of guest speakers or programs does not necessarily imply approval or
endorsement of the views expressed either by the sponsoring group or the
College.
Fundraising
by Faculty or Student Organizations. Except as provided herein, all fundraising activities on
behalf of Hendrix College must be conducted only under the auspices of the
Office of Advancement (OA).
The OA is responsible for coordinating all fundraising
except grants related to professional development (e.g., NSF, NEH, residencies,
etc.). Charitable support through fundraising is sought from individuals,
corporations, foundations, and other private sources. All efforts to seek
philanthropic support from these sources must receive prior approval as
described below, and shall be coordinated through the Office of Advancement.
All fundraising efforts by administrative departments,
academic departments (including individual faculty members) and any student
organization must first be approved by the Senior Leadership Team member who is
responsible for the area seeking funding. The Senior Leadership member will
then seek approval from the OA. Fundraising efforts for athletics must be
approved by the Athletics Director prior to being reviewed by the OA. Upon
approval by the OA, all gifts and grants received, except grants related to
professional development, must be received and documented by the OA in
accordance with their processes and procedures.