Any student aid, loans, or personal payments received in a
semester will be applied in the following order. Title IV funds will be applied first
regardless of when they are received during the semester. All other payments will be applied in the order
received.
After the fourth week of classes, as financial aid and charges are
finalized on the student’s account, a refund will be generated. The student will be notified via Hendrix
email when his or her refund is processed.
If students opt to carry forward a credit balance to a subsequent
semester, the student should contact the Office of Business and Finance. Any credit balance resulting from receipt of
Title IV funds will be subject to Title IV regulations.
Students withdrawing or requesting a leave of absence (see Leave
of Absence policy in the Academic Policies section) at any time during the year
must go through the proper process which begins with the Office of Academic
Planning and Career Discovery. The Leave
of Absence form must be presented to each office for a signature as indicated
on the form.
The refund policy takes into account the fact that Hendrix College
made a commitment at the time of admission to each student for teaching and
operating expenses. Space for enrollment
that is vacated after course work begins cannot be filled for the remainder of
the semester.
Tuition and institutional aid are refunded as follows:
- 100% if withdrawal occurs by the end of the business day on Friday
of the first week of classes;
- 75% if withdrawal occurs during the second week of classes;
- 50% if withdrawal occurs during the third week of classes;
- 25% if withdrawal occurs during the fourth week of classes.
Board is refunded as follows:
- Board is pro-rated if withdrawal occurs by the end of the business
day on Friday of the first week of classes;
- 75% if withdrawal occurs during the second week of classes;
- 50% if withdrawal occurs during the third week of classes;
- 25% if withdrawal occurs during the fourth week of classes;
- No refund is given if withdrawal occurs after the fourth week of
classes.
The room
or apartment charge, student activity fee, and any health insurance fee are
non-refundable after the student has attended any classes.
The official date of withdrawal for refund purposes is the date
recorded on the completed Leave of Absence/Withdrawal Form. Students
who leave under disciplinary action forfeit the right to a refund.
Students receiving Title IV funds will receive a calculation for
earned and unearned funds as outlined in the Return of Title IV Funds
Policy. A copy of this policy is
available in the Financial Aid Office. A
student is not eligible for a refund of personal/family payments until all
Federal Title IV programs and other scholarships are reimbursed as required and
all outstanding balances with the college are cleared. No refund of Title IV funds are made if more
than 60% of the term has been completed.
An administrative fee of the lesser of 5% of institutional charges or
$100 is charged to students who withdraw during an enrollment period.
Students who are enlisted in a military reserve and are called to
active military service in the middle of a term, and thus forced to take a
leave of absence for the term, will receive a tuition refund equal to the
amount of tuition paid at the beginning of the term. Room and board fees will be prorated, with
the amount of fees not yet used at the time of call to military service
refunded to the student.
A tuition reimbursement insurance plan is available
through a third party company, A.W.G. Dewar, Inc. This insurance plan provides tuition
protection in case of illness or accident causing the student to withdraw. Information from the company is provided prior
to the start of the academic year.