Catalog 2016-2017

Financial Information

The cost of an education at Hendrix is of concern to students, their families, and to the College.  We provide a variety of options to assist students and their families in meeting their financial obligations to the College.

Student Fees

The academic year is divided into two semesters, each lasting approximately fourteen weeks.  Each student completes registration in the fall for the entire year or portion of the year that he or she will be enrolled.  Tuition and fee charges, together with applicable room and board charges, will be accessible through Campus Web to all students before each due date.  The College does not provide paper billing statements; all information will be accessed through Campus Web.  Incoming students will receive information regarding the billing process by e-mail prior to the first term.  All students and parents/guardians have access to the student account balance through Campus Web.  All parent communication regarding the billing as well as access to Campus Web utilizes the parent e-mail address on file.  In the event that a student has restricted a parent or guardian under Federal Educational Rights and Privacy Act (FERPA) restrictions, the billing information will not be available to the parent/guardian.  Each student has the responsibility to verify the billing information and pay any outstanding balance.  Payment in full, less any financial aid actually awarded is due in accordance with the following schedule:

Fall Semester By August 15, 2016
Spring Semester By December 15, 2016

Unless prior arrangements are made with the Office of Business and Finance, a student’s account not paid in full at the due date will be regarded as delinquent and subject to a late payment charge.  Thirty (30) days after the due date, additional interest will accrue at the rate of five percent (5%) per annum on any unpaid balance.  When a student’s account is considered delinquent the College reserves the right to restrict premium housing, restrict study abroad program registration, restrict Odyssey, Miller, Murphy, and other similar program funds, as well as deactivate ID cards used at campus dining facilities. 

When a student has an unpaid balance due at the end of a semester, the College has the right to remove the student from all future classes and formally withdraw them from the College for financial reasons.

Diplomas, transcripts, drop/add course approvals, and statements of intent are not issued until accounts are paid in full.

2016 - 2017
Fixed Charges

Tuition Structure¹

Students enrolled Fall 2012 and thereafter
  Full-time Tuition ($21,045 per semester) $42,090  
  Part-time Tuition (per course, up to two courses) $5,260  
Students enrolled after 2009 but prior to Fall 2012¹  
  Full-time Tuition ($20,895 per semester) $41,790  
  Part-time Tuition (per course, up to two courses) $5,224  
Board Options  
Unlimited Plan ($2,809 per semester) $5,618  
  10-Meal Plan² ($1782 per semester) $3,564  
  5-Meal Plan² ($912 per semester) $1,824  
Housing Options³  
Residence Halls  
  Standard Rate ($2,981 per semester) $5,962  
  Triple as a double⁴ ($4,472 per semester) $8,943  
  Double as a single⁴ ($4,472 per semester) $8,943  
Residence Houses and Market Square South  
  Double occupancy ($3,022 per semester) $6,044  
  Single occupancy ($3,320 per semester) $6,640  
  Double as a single⁴ ($4,533 per semester) $9,066  
Residence Apartments  
  Tier One (Clifton, Huntington, and Front Street Apartments)  
    Double occupancy ($3,374 per semester) $6,748  
    Triple occupancy ($2,714 per semester) $5,428  
  Tier Two (Corner and Village Apartments)  
    Standard Rate ($3,639 per semester) $7,278  
    Double as a triple⁴ ($2,930 per semester) $5,860  
  Theme Houses  
    Double occupancy ($2,981 per semester) $5,962  
    Single occupancy ($3,172 per semester) $6,344  
Student Activity Fee  
  Full-time student ($155 per semester) $310  
  Part-time student (per course, up to two courses) $39  
  Student Sustainability Fee ($20 per semester) $40  
Additional Charges, if Applicable  
  Each Additional Course (exceeding four (4) courses) $2,200  
  Course Audit Fee (see Audit Policy in Academic Policy section) $1,000  
  Health Insurance Fee (all uninsured students) $1,634  
  Tuition Insurance Plan (through AWG Dewar) $416  
  Auto Decal (per auto, per year) $80  
  Replacement ID Charge $25  
  Private Music Lesson Fee (no more than 13 lessons per semester):    
    ½ hour individual lesson ($150 per semester) $300  
    1 hour individual lesson ($300 per semester) $600  
    Group lesson ($100 per semester) $200  
  Information Technology Charges As incurred  
  Chemistry Lab Fee (per course, excess breakage billed separately) $40  
  Art Supply Fee (per course) $40  
  Activity Course Fee $40  
  Bowling Fee (facility charge) $80  
  Golf Fee (facility charge) $100  
  Diploma Reorder Fee $50  
Fines and Penalties  
(These charges are avoidable and are charged as incurred)  
  Charge for adding a course after deadline (each course) $100  
  Late Payment Charge (added the day after each due date) $100  
  Interest Charge (5%) per annum on unpaid balances As incurred  
  Returned Check Charge (each check) $30  
  Early move-in or late move-out (per day) $75  
  Auto Fines (assessed by Public Safety) As incurred  
  Library Fines (assessed by the Library) As incurred  
  Residence Hall Damage (assessed by the Housing Office) As incurred  
  Conduct/Disciplinary Fines (assessed by the Dean of Students) As incurred  

¹ Students who first enrolled prior to Fall 2009 are subject to the Enrolled Fall 2012 and after student tuition rate.

² Available only for Hendrix Apartment students, Language House Residents, or off-campus students.

³ All residence hall and residence house charges include basic phone service (on an opt-in basis only), internet access, and cable television.  Apartment fees now include utilities which in prior periods were paid directly to the provider by the student.  The College reserves the right to charge for excessive usage or to reward conservation of utilities.

These room rates are only available under special circumstances as approved by the Office of Residence Life.

⁵ Fifth course fees and activity course fees are final after the ninth day of classes.  No refunds will be made after this time if any one session has been attended.

If monthly payments are preferred by parents and/or guardians, Hendrix College allows an interest-free payment program through Tuition Management Systems (TMS).  TMS offers a 5-payment option and 4-payment option for each semester.  Monthly payments are made directly to TMS based on the contracted amount.  There is a $54 enrollment fee for each semester.  CAUTION: Contracting with TMS for the incorrect amount of tuition and fees may result in an outstanding balance.

Students and parents are strongly advised to seek information from the Office of Financial Aid about available financial aid and loan plans.  Some financial aid and loans may require up to six weeks for completion.  Delays at registration can be avoided by timely application for aid or loans.

If a student leaves the College, any unpaid balance will accrue interest at a rate of 5% per annum.  The leave date for these purposes is defined as either an official graduation or the official leave date as recorded with the Office of the Registrar.  The College reserves the right to revise the above rate annually without prior notice.

Any balance not paid within 60 days from the official leave date will be turned over to an outside collection agency.  The student will be responsible for any additional expense associated with the collection of debt.  Notifications of unpaid balances will be sent to the student’s e-mail account, student’s address on file, and student’s telephone number on file.  It is the responsibility of the student to ensure correct contact information prior to leaving the College.

Any student residing in on-campus housing will be assigned to the unlimited meal plan.  The 10- and 5-meal plans are only available to students living in residence apartments or off-campus.  All meal plan changes must be requested through the Office of Residential Life by the following deadlines:

Fall Semester July 15
Spring Semester November 15

No meal plan changes can be made after these deadlines.

Auto decals are provided by the Office of Public Safety.  Every student is assessed an auto decal fee.  The auto decal fee of $80.00 is assessed for any student who registers a vehicle on campus at any point during the year.  No discounts are given on this fee related to when a vehicle is registered.  If the student will not have an automobile on campus they must sign an auto decal waiver to receive a credit.  This waiver must be signed by the end of the second week of classes.  Waivers can be processed electronically through Campus Web.

Fees assessed for music lessons, individual or group, are non-refundable once a student has attended one session.

The summary of basic charges does not include key deposits, the cost of books, or fees for special courses.  The cost of books varies with the student’s courses.  A student can expect to spend approximately $1,100 per year on books.

The normal student course load is four courses per semester.  Students who register for extra courses (with special permission from the Registrar) must pay, prior to the beginning of class, an additional $2,200.00 for each additional course taken.  This fee is non-refundable if the student attends the extra course for one session.

Hendrix students are required to submit proof of health insurance.  The submission process is completed online and must be completed each academic year.  An elective health insurance plan is available through an independent company.  The Business Office provides detailed information about the plan prior to each academic year.  If proof of insurance has not been submitted online each year by the published deadline, an automatic charge for health insurance will be assessed.  Once the deadline to complete this process has passed, no refunds can be given.

Students are responsible for the individual or family insurance coverage of personal belongings and automobiles brought to the campus.  Hendrix College will not assume any liability for accidental loss or damage incurred.

Hendrix College reserves the right to adjust the charges for tuition, fees, room, and board without formal notice.

Refund of Student Fees

Any student aid, loans, or personal payments received in a semester will be applied in the following order.  Title IV funds will be applied first regardless of when they are received during the semester.  All other payments will be applied in the order received.

After the fourth week of classes, as financial aid and charges are finalized on the student’s account, a refund will be generated.  The student will be notified via Hendrix email when his or her refund is processed.  If students opt to carry forward a credit balance to a subsequent semester, the student should contact the Office of Business and Finance.  Any credit balance resulting from receipt of Title IV funds will be subject to Title IV regulations.

Students withdrawing or requesting a leave of absence (see Leave of Absence policy in the Academic Policies section) at any time during the year must go through the proper process which begins with the Office of Academic Planning and Career Discovery.  The Leave of Absence form must be presented to each office for a signature as indicated on the form.

The refund policy takes into account the fact that Hendrix College made a commitment at the time of admission to each student for teaching and operating expenses.  Space for enrollment that is vacated after course work begins cannot be filled for the remainder of the semester.

Tuition and institutional aid are refunded as follows:

  • 100% if withdrawal occurs by the end of the business day on Friday of the first week of classes;
  • 75% if withdrawal occurs during the second week of classes;
  • 50% if withdrawal occurs during the third week of classes;
  • 25% if withdrawal occurs during the fourth week of classes.

Board is refunded as follows:

  • Board is pro-rated if withdrawal occurs by the end of the business day on Friday of the first week of classes;
  • 75% if withdrawal occurs during the second week of classes;
  • 50% if withdrawal occurs during the third week of classes;
  • 25% if withdrawal occurs during the fourth week of classes;
  • No refund is given if withdrawal occurs after the fourth week of classes.

The room or apartment charge, student activity fee, and any health insurance fee are non-refundable after the student has attended any classes.

The official date of withdrawal for refund purposes is the date recorded on the completed Leave of Absence/Withdrawal Form.  Students who leave under disciplinary action forfeit the right to a refund.

Students receiving Title IV funds will receive a calculation for earned and unearned funds as outlined in the Return of Title IV Funds Policy.  A copy of this policy is available in the Financial Aid Office.  A student is not eligible for a refund of personal/family payments until all Federal Title IV programs and other scholarships are reimbursed as required and all outstanding balances with the college are cleared.  No refund of Title IV funds are made if more than 60% of the term has been completed.  An administrative fee of the lesser of 5% of institutional charges or $100 is charged to students who withdraw during an enrollment period.

Students who are enlisted in a military reserve and are called to active military service in the middle of a term, and thus forced to take a leave of absence for the term, will receive a tuition refund equal to the amount of tuition paid at the beginning of the term.  Room and board fees will be prorated, with the amount of fees not yet used at the time of call to military service refunded to the student.

A tuition reimbursement insurance plan is available through a third party company, A.W.G. Dewar, Inc.  This insurance plan provides tuition protection in case of illness or accident causing the student to withdraw.  Information from the company is provided prior to the start of the academic year.

Security Deposit

As described in the “Admission Information” section of the Catalog, a new student who has been accepted for admission must make a $350 reservation deposit after notification of acceptance.  When a student is registered, $150 of the deposit will be credited to the student’s account, and the remaining $200 becomes a security deposit.  Any residence hall damage charges, library fines, parking fines, or other campus charges may be charged against the deposit.  Each student is required to restore the deposit to the $200 level at every registration period.  Unless forfeited as described below, the balance of the deposit will be refunded to the student 60 days after he or she graduates from the College.

A student who withdraws from the College for any reason other than medical forfeits their security deposit.  A student who is on a leave of absence from the College and does not return at the end of the leave is considered to have voluntarily withdrawn and forfeits the security deposit.

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