Office of International Programs

Hendrix College Travel Warning Policy

Hendrix College strongly encourages its students, faculty, and staff who are contemplating travel abroad for educational or other purposes to plan well in advance and to take precautions to ensure a safe trip. All travelers should familiarize themselves with political, health, crime, and other safety-related conditions prevailing in any country and specific locations within the country(ies) to be visited. A review of these conditions should be performed by viewing web-based information provided by the US Department of State ( http://travel.state.gov/) as well as information provided by various other cognizant agencies and governments. The following provisions apply to all Hendrix students who intend to study abroad or participate in any travel abroad sponsored or funded by Hendrix, or in connection with a trip abroad by a recognized College organization or institution affiliated with the College:

All Hendrix students have primary responsibility for their own safety when traveling internationally, whether or not their travel abroad is funded or sponsored by Hendrix or is accorded credit by Hendrix. Before departure, all students traveling abroad to participate in an internship, perform service, undertake research, study abroad, complete an Odyssey project, or participate in a recognized student organization or athletic trip abroad, as individuals or in groups, must provide the College with a “Release of Liability, Waiver of Rights, Assumption of Risks and Indemnity Agreement”** in a form provided by the College, acknowledging their understanding of the risks of such travel, affirming that they have reviewed and understand the relevant safety-related materials, and stating that they are assuming the risks related to their international travel. Students under the age of 18 must obtain a parental/guardian signature on the form.

The US Department of State classifies countries around the world on a four-point travel advisory scale:

  • Level 1: Exercise Normal Precautions
  • Level 2: Exercise Increased Caution
  • Level 3: Reconsider Travel
  • Level 4: Do Not Travel

In general, Hendrix College incorporates this State Department information into its official Travel Policy in this way:

  • Level 1: travel is allowed
  • Level 2: travel is allowed (supplemental liability form required)
  • Level 3: students and employees must petition the Hendrix Travel Advisory Committee for approval to travel
  • Level 4: travel is not allowed under any circumstances

More specifically, here are the steps students and employees must take to travel to countries at each Travel Advisory level:

Level 1 Level 2 Level 3 Level 4
  • Complete the College’s “ Release of Liability, Waiver of Rights, Assumption of Risks and Indemnity Agreement” **
  • Enroll in the US State Department’s “Smart Traveler Enrollment Program
  • (https://step.state.gov/)

Travel not allowed under any circumstances.

*In order to petition to travel to a Travel Advisory Level 3 country, a student or employee must follow normal program application procedures defined by the Office of International Programs; the Odyssey Office; the Hendrix-Murphy Foundation; the Miller Center for Vocation, Calling & Ethics; or other recognized College organization. The “Petition to Travel to a US State Department Advisory Level 3 Country” form, as well as any supporting documentation, must be submitted to the Office of International Programs no later than 15 business days before any program deadlines, and at least 30 business days prior to departure.

** Students will be sent a link to complete these liability forms

The Office of International Programs and Director of International Programs Dr. Peter Gess ( gess@hendrix.edu) are available to help you through this process and answer any questions you might have.