Catalog 2022-2023

Financial Information

The cost of an education at Hendrix is of concern to students, their families, and to the College.  We provide a variety of options to assist students and their families in meeting their financial obligations to the College.

Student Fees

The academic year is divided into two semesters, each lasting approximately fourteen weeks.  Each student completes registration in the fall for the entire year or portion of the year that he or she will be enrolled.  Tuition and fee charges, together with applicable room and board charges, will be accessible through Campus Web to all students before each due date.  The College does not provide paper billing statements; all information will be accessed through Campus Web.  Incoming students will receive information regarding the billing process by e-mail prior to the first term.  All students and parents/guardians have access to the student account balance through Campus Web.  All parent communication regarding the billing as well as access to Campus Web utilizes the parent e-mail address on file.  In the event that a student has restricted a parent or guardian under Federal Educational Rights and Privacy Act (FERPA) restrictions, the billing information will not be available to the parent/guardian.  Each student has the responsibility to verify the billing information and pay any outstanding balance.  Payment in full, less any financial aid actually awarded is due in accordance with the following schedule:

Fall Semester By August 1, 2022 
Spring Semester By December 15, 2022

Unless prior arrangements are made with the Office of Business and Finance, a student’s account not paid in full at the due date will be regarded as delinquent.  Monthly payment plans are offered to students and families.  A properly established payment plan in place by the posted due date will keep the student’s account from being regarded as delinquent.    

Students who are delinquent in arranging payment will be assessed a $100 one-time late payment fee.  A business office hold will not be placed on a student’s account if the balance is regarded as delinquent during the course of the semester.

Any student whose balance is not resolved by the Drop for Nonpayment Deadline will have any future courses removed from his or her schedule, and a Business Office Hold will be added to his or her account.  The Drop for Nonpayment Deadlines are as follows:

Fall Semester  December 1, 2022
Spring Semester  May 1, 2023

Students are given a ten-day window for appealing the decision to drop for nonpayment.  Appeals must be submitted to the Office of Business and Finance no later than December 10, 2022 for the fall semester or May 10, 2023 for the spring semester.  Appeals submitted after the deadline will not be considered. 

Diplomas, transcripts, drop/add course approvals, and statements of intent are not issued until accounts are paid in full and any assessed holds are removed.

2022 - 2023
Fixed Charges

Tuition Structure¹

 Students Enrolled Fall 2021 and After   
  Full-time Tuition ($17,375 per semester) $34,750  
  Part-time Tuition (per course, up to two courses) $4,344  
  Students Enrolled Prior to Fall 2021¹      
 Full-time Tuition ($26,405 per semester) $52,810 
 Part-time Tuition (per course, up to two courses) $6,100 
Board Options  
Unlimited Plan ($3,350 per semester) $6,700  
  10-Meal Plan² ($2,120 per semester) $4,240  
  5-Meal Plan² ($1,085 per semester) $2,170  
Housing Options   
Residence Halls  
  Standard Rate ($3,450 per semester) $6,900  
  Triple as a double⁴ ($5,175 per semester) $10,350  
  Double as a single⁴ ($5,175 per semester) $10,350  
Residence Houses, Miller Creative Quad, and Market Square South  
  Double occupancy ($3,605 per semester) $7,210  
  Single occupancy ($4,130 per semester) $8,260  
  Double as a single⁴ ($5,408 per semester) $10,815  
Residence Apartments3  
  Tier One (Clifton, Huntington, and Front Street Apartments)  
    Standard Rate ($4,015 per semester) $8,030  
     Double as a triple⁵ ($3,252 per semester) $6,504  
  Tier Two (Corner and Village Apartments)  
    Standard Rate ($4,335 per semester) $8,670  
    Double as a triple ⁵ ($3,511 per semester) $7,022  
  Theme Houses  
    Double occupancy ($3,605 per semester) $7,210  
    Single occupancy ($3,790 per semester) $7,580  
Student Activity Fee  
  Full-time student ($155 per semester) $310  
  Part-time student (per course, up to two courses) $39  
  Student Sustainability Fee ($20 per semester) $40  
  Part-time student (per course, up to two courses)    $5   
Additional Charges, if Applicable  
  Each Additional Course (exceeding four (4) courses)6  $2,300  
  Course Audit Fee (see Audit Policy in Academic Policy section) $1,000  
  Health Insurance Fee (all uninsured students) $2,125  
  Tuition Insurance Plan (through AWG Dewar) $534  
  Auto Decal (per auto, per year) $160  
  Replacement ID Charge $25  
  Private Music Lesson Fee6 (no more than 13 lessons per semester):    
    ½ hour individual lesson ($150 per semester) $300  
    1 hour individual lesson ($300 per semester) $600  
    Group lesson ($100 per semester) $200  
  Information Technology Charges As incurred  
  Chemistry Lab Fee (per course, excess breakage billed separately) $40  
  Art Supply Fee (per course) $40  
  Activity Course Fee6 $40  
  Diploma Reorder Fee   $50  
Fines and Penalties  
(These charges are avoidable and are charged as incurred)  
  Charge for adding a course after deadline (each course) $100  
  Late Payment Charge (added the day after each due date) $100  
  Interest Charge (5%) per annum on unpaid balances As incurred  
  Returned Check Charge (each check) $30  
  Early move-in or late move-out (per day) $75  
  Auto Fines (assessed by Public Safety) As incurred  
  Library Fines (assessed by the Library) As incurred  
  Residence Hall Damage (assessed by the Housing Office) As incurred  
  Conduct/Disciplinary Fines (assessed by the Dean of Students) As incurred  
  Replacement Key Fee    $100  

1 Students who have previously attended Hendrix and are continuing in the Masters Program are subject to the Enrolled Fall 2021 and after student tuition rate.

2 Available only for Hendrix Apartment students, Language House Residents, or off-campus students. Hendrix Apartment residents are required to purchase at least the 5-Meal Plan.

3 Apartment fees now include utilities which in prior periods were paid directly to the provider by the student. The College reserves the right to charge for excessive usage or to reward conservation of utilities.

4 These room rates are only available under special circumstances as approved by the Office of Residence Life.

5 The double as a triple rates represents three students housed in a double occupancy residency and is lower in price from the standard apartment cost.

6 Additional course fees, activity course fees, and music lesson fees are final after the ninth day of classes. No refunds will be made after this time if any one session has been attended.  

If monthly payments are preferred by parents and/or guardians, Hendrix College allows an interest-free payment program through a third party.  Monthly payments are made directly to the third party based on the contracted amount. CAUTION: Contracting with the third party for the incorrect amount of tuition and fees may result in an outstanding balance.

Students and parents are strongly advised to seek information from the Office of Financial Aid about available financial aid and loan plans.  Some financial aid and loans may require up to six weeks for completion.  Delays at registration can be avoided by timely application for aid or loans.

Any balance not paid within 60 days from the official leave date will be turned over to an outside collection agency.  The student will be responsible for any additional expense associated with the collection of debt.  Notifications of unpaid balances will be sent to the student’s e-mail account, student’s address on file, and student’s telephone number on file.  It is the responsibility of the student to ensure correct contact information prior to leaving the College.

Any student residing in on-campus housing will be assigned to the unlimited meal plan.  The 10- and 5-meal plans are only available to students living in residence apartments or off-campus.  All Hendrix Apartment residents must purchase at least the 5-meal plan.  All meal plan changes must be requested through the Office of Residential Life by the following deadlines:

Fall Semester July 15
Spring Semester November 15

No meal plan changes can be made after these deadlines.

Auto decals are provided by the Office of Public Safety.  Every student is assessed an auto decal fee.  The auto decal fee of $160.00 is assessed for any student who registers a vehicle on campus at any point during the year.  No discounts are given on this fee related to when a vehicle is registered.  If the student will not have an automobile on campus they must sign an auto decal waiver to receive a credit.  This waiver must be signed by the end of the second week of classes.  Waivers can be processed electronically through Campus Web.

Fees assessed for music lessons, individual or group, are non-refundable once a student has attended one session.

The summary of basic charges does not include the cost of books, or fees for special courses.  The cost of books varies with the student’s courses.  A student can expect to spend approximately $1,100 per year on books.

The normal student course load is four courses per semester.  Students who register for extra courses (with special permission from the Registrar) must pay, prior to the beginning of class, an additional $2,300.00 for each additional course taken.  This fee is non-refundable if the student attends the extra course for one session.

Hendrix students are required to submit proof of health insurance.  The submission process is completed online and must be completed each academic year.  An elective health insurance plan is available through an independent company.  The Business Office provides detailed information about the plan prior to each academic year.  If proof of insurance has not been submitted online each year by the published deadline, an automatic charge for health insurance will be assessed.  Once the deadline to complete this process has passed, no refunds can be given.

Students are responsible for the individual or family insurance coverage of personal belongings and automobiles brought to the campus.  Hendrix College will not assume any liability for accidental loss or damage incurred.

Hendrix College reserves the right to adjust the charges for tuition, fees, room, and board without formal notice.

Refund of Student Fees

Any student aid, loans, or personal payments received in a semester will be applied in the following order.  Title IV funds will be applied first regardless of when they are received during the semester.  All other payments will be applied in the order received.

After the fourth week of classes, as financial aid and charges are finalized on the student’s account, a refund will be generated.  The student will be notified via Hendrix email when his or her refund is processed.  If students opt to carry forward a credit balance to a subsequent semester, the student should contact the Office of Business and Finance.  Any credit balance resulting from receipt of Title IV funds will be subject to Title IV regulations.

Students withdrawing or requesting a leave of absence (see Leave of Absence policy in the Academic Policies section) at any time during the year must go through the proper process which begins with the Office of Academic Planning and Career Discovery.  The Leave of Absence form must be presented to each office for a signature as indicated on the form.

The refund policy takes into account the fact that Hendrix College made a commitment at the time of admission to each student for teaching and operating expenses.  Space for enrollment that is vacated after course work begins cannot be filled for the remainder of the semester.

Tuition and institutional aid are refunded as follows:

  • 100% if withdrawal occurs by the end of the business day on Friday of the first week of classes;
  • 75% if withdrawal occurs during the second week of classes;
  • 50% if withdrawal occurs during the third week of classes;
  • 25% if withdrawal occurs during the fourth week of classes.

Board is refunded as follows:

  • Board is pro-rated if withdrawal occurs by the end of the business day on Friday of the first week of classes;
  • 75% if withdrawal occurs during the second week of classes;
  • 50% if withdrawal occurs during the third week of classes;
  • 25% if withdrawal occurs during the fourth week of classes;
  • No refund is given if withdrawal occurs after the fourth week of classes.

The room or apartment charge, student activity fee, and any health insurance fee are non-refundable after the student has attended any classes.

The official date of withdrawal for refund purposes is the date recorded on the completed Leave of Absence/Withdrawal Form.  Students who leave under disciplinary action forfeit the right to a refund.

Students receiving Title IV funds will receive a calculation for earned and unearned funds as outlined in the Return of Title IV Funds Policy.  A copy of this policy is available in the Financial Aid Office.  A student is not eligible for a refund of personal/family payments until all Federal Title IV programs and other scholarships are reimbursed as required and all outstanding balances with the college are cleared.  No refund of Title IV funds are made if more than 60% of the term has been completed.  An administrative fee of the lesser of 5% of institutional charges or $100 is charged to students who withdraw during an enrollment period.

Students who are enlisted in a military reserve and are called to active military service in the middle of a term, and thus forced to take a leave of absence for the term, will receive a tuition refund equal to the amount of tuition paid at the beginning of the term.  Room and board fees will be prorated, with the amount of fees not yet used at the time of call to military service refunded to the student.

A tuition reimbursement insurance plan is available through a third party company, A.W.G. Dewar, Inc.  This insurance plan provides tuition protection in case of illness or accident causing the student to withdraw.  Information from the company is provided prior to the start of the academic year.

Security Deposit

As described in the “Admission Information” section of the Catalog, a new student who has been accepted for admission must make a $350 reservation deposit after notification of acceptance.  When a student is registered, $150 of the deposit will be credited to the student’s account, and the remaining $200 becomes a security deposit.  Any residence hall damage charges, library fines, parking fines, or other campus charges may be charged against the deposit.  Each student is required to restore the deposit to the $200 level at every registration period.  Unless forfeited as described below, the balance of the deposit will be refunded to the student 60 days after he or she graduates from the College.

A student who withdraws from the College for any reason other than medical forfeits their security deposit.  A student who is on a leave of absence from the College and does not return at the end of the leave is considered to have voluntarily withdrawn and forfeits the security deposit.

Veterans Affairs Title 38 Compliance

In accordance with Title 38 US Code 3679(e), Hendrix College will not prevent enrollment, charge a late fee, require alternative funding, or deny access to resources, for students using Post 9/11 G.I. Bill (chapter 33) or Vocational Rehabilitation & Employment (chapter 31) benefits while payment is pending from the VA.  However, students using benefits must submit a copy of the VA Certificate of Eligibility (COE) and Veteran Benefits Information form to the Office of the Registrar prior to the start of the term. 

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