The cost of an education at Hendrix is of concern to students, their families, and to the College. We provide a variety of options to assist students and their families in meeting their financial obligations to the College.
Student Fees
The academic year is divided into two semesters, each lasting approximately fourteen weeks. Each student completes registration in the fall for the entire year or portion of the year that he or she will be enrolled. Tuition and fee charges,
together with
applicable room and board charges, will be accessible through Campus Web to all students before each due date. The College does not provide paper billing
statements; all information will be accessed through Campus Web. Incoming students will receive information regarding the billing process by e-mail prior to the first term. All students and parents/guardians have access to the student
account balance through Campus Web. All parent communication regarding the
billing as well as access to Campus Web utilizes the parent e-mail address on file. In the event that a student has restricted a parent or guardian under Federal Educational Rights and Privacy Act (FERPA) restrictions, the billing information
will not be available to the
parent/guardian. Each student has the responsibility to verify the billing information
and pay any outstanding balance. Payment in full, less any financial aid actually awarded is due in accordance with the following schedule:
Fall Semester
|
By August 15, 2020 |
Spring Semester
|
By December 15, 2020 |
Unless prior arrangements are made with the Office of Business and Finance, a student’s account not paid in full at the due date will be regarded as delinquent. Monthly payment plans are offered to students and families. A properly established
payment plan in place
by the posted due date will keep the student’s account from being regarded as delinquent.
Students who are delinquent in arranging payment will be assessed a $100 one-time late payment fee. A business office hold will not be placed on a student’s account if the balance is regarded as delinquent during the course of the
semester.
Any student whose balance is not resolved by the Drop for Nonpayment Deadline will have any future courses removed from his or her schedule, and a Business Office Hold will be added to his or her account. The Drop for Nonpayment Deadlines are as
follows:
Fall Semester
|
December 1, 2020 |
Spring Semester
|
May 1, 2021 |
Students are given a ten-day window for appealing the decision to drop for nonpayment. Appeals must be submitted to the Office of Business and Finance no later than December 10, 2020 for the fall semester or May 10, 2021 for the spring
semester. Appeals submitted after the deadline will not
be considered.
Diplomas, transcripts, drop/add course approvals, and statements of intent are not issued until accounts are paid in full and any assessed holds are removed.
HENDRIX COLLEGE COSTS FOR ACADEMIC YEAR
2020 - 2021
Fixed Charges
Tuition Structure¹
|
Full-time Tuition ($24,570 per semester) |
$49,140 |
|
|
Part-time Tuition (per course, up to two courses) |
$6,100 |
|
|
|
|
|
|
Board Options |
|
Unlimited Plan ($3,160 per semester) |
$6,320 |
|
|
10-Meal Plan² ($2,000 per semester) |
$4,000 |
|
|
5-Meal Plan² ($1,025 per semester) |
$2,050 |
|
|
|
|
|
|
Housing Options |
|
Residence Halls |
|
|
Standard Rate ($3,250 per semester) |
$6,500 |
|
|
Triple as a double⁴ ($4,875 per semester) |
$9,750 |
|
|
Double as a single⁴ ($4,875 per semester) |
$9,750 |
|
Residence Houses, Miller Creative Quad, and Market Square South |
|
|
Double occupancy ($3,400 per semester) |
$6,800 |
|
|
Single occupancy ($3,895 per semester) |
$7,790 |
|
|
Double as a single⁴ ($5,100 per semester) |
$10,200 |
|
Residence Apartments3
|
|
|
Tier One (Clifton, Huntington, and Front Street Apartments) |
|
|
|
Standard Rate ($3,790 per semester) |
$7,580 |
|
|
|
Double as a triple⁵ ($3,045 per semester) |
$6,090 |
|
|
Tier Two (Corner and Village Apartments) |
|
|
|
Standard Rate ($4,090 per semester) |
$8,180 |
|
|
|
Double as a triple ⁵ ($3,290 per semester) |
$6,580 |
|
|
Theme Houses |
|
|
|
Double occupancy ($3,400 per semester) |
$6,800 |
|
|
|
Single occupancy ($3,575 per semester) |
$7,150 |
|
|
|
|
|
|
Student Activity Fee |
|
|
Full-time student ($155 per semester) |
$310 |
|
|
Part-time student (per course, up to two courses) |
$39 |
|
|
Student Sustainability Fee ($20 per semester) |
$40 |
|
|
|
|
|
|
Additional Charges, if Applicable |
|
|
Each Additional Course (exceeding four (4) courses)6 |
$2,300 |
|
|
Course Audit Fee (see Audit Policy in Academic Policy
section) |
$1,000 |
|
|
Health Insurance Fee (all uninsured students) |
$1,883 |
|
|
Tuition Insurance Plan (through AWG Dewar) |
$498 |
|
|
Auto Decal (per auto, per year) |
$160 |
|
|
Replacement ID Charge |
$25 |
|
|
Private Music Lesson Fee6 (no more than 13 lessons per semester): |
|
|
|
|
½ hour individual lesson ($150 per semester) |
$300 |
|
|
|
1 hour individual lesson ($300 per semester) |
$600 |
|
|
|
Group lesson ($100 per semester) |
$200 |
|
|
Information Technology Charges |
As incurred |
|
|
Chemistry Lab Fee (per course, excess breakage billed
separately) |
$40 |
|
|
Art Supply Fee (per course) |
$40 |
|
|
Activity Course Fee6 |
$40 |
|
|
Diploma Reorder Fee |
|
$50 |
|
Fines and Penalties |
|
(These
charges are avoidable and are charged as incurred) |
|
|
Charge for adding a course after deadline (each course) |
$100 |
|
|
Late Payment Charge (added the day after each due date) |
$100 |
|
|
Interest Charge (5%) per annum on unpaid balances |
As incurred |
|
|
Returned Check Charge (each check) |
$30 |
|
|
Early move-in or late move-out (per day) |
$75 |
|
|
Auto Fines (assessed by
Public Safety) |
As incurred |
|
|
Library Fines (assessed by
the Library) |
As incurred |
|
|
Residence Hall Damage (assessed
by the Housing Office) |
As incurred |
|
|
Conduct/Disciplinary Fines (assessed
by the Dean of Students) |
As incurred |
|
|
Replacement Key Fee |
|
$100 |
|
² Available only for Hendrix
Apartment students, Language House Residents, or off-campus students. Hendrix Apartment residents are required to purchase at least the 5-Meal Plan.
³ All
residence hall and residence house charges include basic phone service (on an
opt-in basis only), internet access, and cable television. Apartment fees now include utilities which in
prior periods were paid directly to the provider by the student. The College reserves the right to charge for
excessive usage or to reward conservation of utilities.
⁴ These room rates are only
available under special circumstances as approved by the Office of Residence
Life.
⁵ The double as a triple rates represents three students housed in a double occupancy residency and is lower in price from the standard apartment cost.
6 Fifth
course fees, activity course fees and music lesson fees are final after the ninth day of
classes. No refunds will be made after
this time if any one session has been attended.
If monthly payments are preferred by parents and/or guardians, Hendrix College allows an interest-free payment program through a third party. Monthly payments are made directly to the third party based on the contracted amount. CAUTION: Contracting
with TMS for the incorrect amount of tuition and fees may
result in an outstanding balance.
Students and parents are strongly advised to seek information from the Office of Financial Aid about available financial aid and loan plans. Some financial aid and loans may require up to six weeks for completion. Delays at registration can be
avoided by timely application for aid or loans.
Any balance not paid within 60 days from the official leave date will be turned over to an outside collection agency. The student will be responsible for any additional expense associated with the collection of debt. Notifications of unpaid
balances will be sent
to the student’s e-mail account, student’s address on file, and student’s telephone number on file. It is the responsibility of the student to ensure correct contact information prior to leaving the College.
Any student residing in on-campus housing will be assigned to the unlimited meal plan. The 10- and 5-meal plans are only available to students living in residence apartments or off-campus. All Hendrix Apartment residents must purchase at least
the 5-meal plan. All meal plan changes must be requested through the Office of Residential Life by the following deadlines:
Fall Semester |
July 15 |
Spring Semester |
November 15 |
No meal
plan changes can be made after these deadlines.
Auto decals are provided by the Office of Public Safety. Every student is assessed an auto decal fee. The auto decal fee of $160.00 is assessed for any student who registers a vehicle on campus at any point during the year. No discounts are
given on this
fee related to when a vehicle is registered. If the student will not have an automobile on campus they must sign an auto decal waiver to receive a credit. This waiver must be signed by the end of the second week of classes. Waivers can be
processed
electronically through Campus Web.
Fees assessed for music lessons, individual or group, are non-refundable once a student has attended one session.
The summary of basic charges does not include the cost of books, or fees for special courses. The cost of books varies with the student’s courses. A student can expect to spend approximately $1,100 per year on books.
The normal student course load is four courses per semester. Students who register for extra courses (with special permission from the Registrar) must pay, prior to the beginning of class, an additional $2,300.00 for each additional course
taken. This
fee is non-refundable if the student attends the extra course for one session.
Hendrix students are required to submit proof of health insurance. The submission process is completed online and must be completed each academic year. An elective health insurance plan is available through an independent
company. The Business Office provides detailed information about the plan prior
to each academic year. If proof of insurance has not been submitted online each year by the published deadline, an automatic charge for health insurance will be assessed. Once the deadline to complete this process has passed, no refunds can be
given.
Students are responsible for the individual or family insurance coverage of personal belongings and automobiles brought to the campus. Hendrix College will not assume any liability for accidental loss or damage incurred.
Hendrix College reserves the right to adjust the charges for tuition, fees, room, and board without formal notice.
Refund of
Student Fees
Any student aid, loans, or personal payments received in a semester will be applied in the following order. Title IV funds will be applied first regardless of when they are received during the semester. All other payments will be applied in the
order received.
After the fourth week of classes, as financial aid and charges are finalized on the student’s account, a refund will be generated. The student will be notified via Hendrix email when his or her refund is processed. If students opt to carry
forward a credit balance to a subsequent
semester, the student should contact the Office of Business and Finance. Any credit balance resulting from receipt of Title IV funds will be subject to Title IV regulations.
Students withdrawing or requesting a leave of absence (see Leave of Absence policy in the Academic Policies section) at any time during the year must go through the proper process which begins with the Office of Academic Planning and Career
Discovery. The Leave
of Absence form must be presented to each office for a signature as indicated on the form.
The refund policy takes into account the fact that Hendrix College made a commitment at the time of admission to each student for teaching and operating expenses. Space for enrollment that is vacated after course work begins cannot be filled for
the remainder of
the semester.
Tuition and institutional aid are refunded as follows:
- 100% if withdrawal occurs by the end of the business day on Friday of the first week of classes;
- 75% if withdrawal occurs during the second week of classes;
- 50% if withdrawal occurs during the third week of classes;
- 25% if withdrawal occurs during the fourth week of classes.
Board is refunded as follows:
- Board is pro-rated if withdrawal occurs by the end of the business day on Friday of the first week of classes;
- 75% if withdrawal occurs during the second week of classes;
- 50% if withdrawal occurs during the third week of classes;
- 25% if withdrawal occurs during the fourth week of classes;
- No refund is given if withdrawal occurs after the fourth week of classes.
The room
or apartment charge, student activity fee, and any health insurance fee are
non-refundable after the student has attended any classes.
The official date of withdrawal for refund purposes is the date recorded on the completed Leave of Absence/Withdrawal Form. Students
who leave under disciplinary action forfeit the right to a refund.
Students receiving Title IV funds will receive a calculation for earned and unearned funds as outlined in the Return of Title IV Funds Policy. A copy of this policy is available in the Financial Aid Office. A student is not eligible for a
refund of personal/family payments until all
Federal Title IV programs and other scholarships are reimbursed as required and all outstanding balances with the college are cleared. No refund of Title IV funds are made if more than 60% of the term has been completed. An administrative fee of
the lesser of 5% of institutional charges or
$100 is charged to students who withdraw during an enrollment period.
Students who are enlisted in a military reserve and are called to active military service in the middle of a term, and thus forced to take a leave of absence for the term, will receive a tuition refund equal to the amount of tuition paid at the
beginning of the term. Room and board fees will be prorated, with
the amount of fees not yet used at the time of call to military service refunded to the student.
A tuition reimbursement insurance plan is available through a third party company, A.W.G. Dewar, Inc. This insurance plan provides tuition protection in case of illness or accident causing the student to withdraw. Information from the company
is provided prior to the start of the
academic year.
Security
Deposit
As described in the “Admission Information” section of the Catalog, a new student who has been accepted for admission must make a $350 reservation deposit after notification of acceptance. When a student is registered, $150 of the deposit
will be credited to the student’s account, and
the remaining $200 becomes a security deposit. Any residence hall damage charges, library fines, parking fines, or other campus charges may be charged against the deposit. Each student is required to restore the deposit to the $200 level at
every registration period. Unless forfeited as described below, the
balance of the deposit will be refunded to the student 60 days after he or she graduates from the College.
A student who withdraws from the College for any reason other than medical forfeits their security deposit. A student who is on a leave of absence from the College and does not return at the end of the leave is considered to have voluntarily
withdrawn and
forfeits the security deposit.