IMPORTANT: April 18, 2016 is the deadline for submission for the Spring semester. Reviews will resume on September 1, 2016.
Hendrix College is committed to the ethical treatment of all
human participants in research conducted by its faculty, staff, and
students. The Hendrix College Human Subjects Review Board (HSRB) is
responsible for reviewing all research done under the auspices of the college
and to ensure that, in each project, human participants are treated in a just
and ethical manner. Hendrix College will comply with the regulations of
the United States Department of Health and Human Services for the Protection of
Human Research Subjects (Part 46 of Title 45 of the Code of Federal
Regulations, as amended) and with the principles set forth in the Report of
the National Commission for the Protection of Human Subjects of Biomedical and
Behavioral Research, entitled Ethical Principles and Guidelines for the
Protection of Human Subjects of Research (also know as the Belmont
Report). Copies of both documents are available in the offices of the
Donald W. Reynolds Center for Life Sciences. The three basic principles
of the Belmont Report are respect for persons (acknowledging autonomy
and protecting those with diminished autonomy), beneficence (maximizing
possible benefits while minimizing possible harm), and justice (sharing
equitably the burdens and benefits in the population).
For each research
project conducted at Hendrix College, the HSRB shall be responsible for
ensuring the following:
A. Any costs and risks to participants will be outweighed by the
sum of the benefit to the participants and the importance of the knowledge to
be gained in order to warrant approval of the proposed project.
B. The rights and welfare of all participants will be adequately
C. Informed consent will be obtained from all participants in
accordance with HSRB policies.
D. On-going projects will be reviewed at timely intervals (at
least once a year).
E. The HSRB shall have jurisdiction over the collection and
analysis of data that utilize the participation of human participants and are
intended primarily for research purposes.
are two types of research that must be brought to the HSRB:
1. Any research conducted with human
participants that involves more physical, mental, psychological, or social risk
than people would experience on a daily basis. It doesn't matter the type
of research – it could be based on interview, survey, or experimental
methodologies. If the research asks about sexual or health history, or
inquires about any other socially sensitive information, it must come through
the board. More detailed explanations of this kind risk can be found in the
Hendrix HSRB Policies and Procedures below.
2. Any research conducted with human
participants that will be published or presented off campus. Please note that undergraduate
research conferences have an exemption, unless they involve the level of risk
described in #1.
If you have
research that you want to be reviewed, you will need to submit two versions of
your proposal: a) one complete electronic copy, including all Appendices and
materials, via email (submitted to HSRB@hendrix.edu) and b) one paper copy with
original signatures, which must be submitted in a manilla envelope,
to the mailbox of Dr. Kiril Kolev in Mills 201 (NOTE: do not bring these to Dr.
Kolev's office). Researchers must submit the most recent and updated
forms for HSRB proposals that are now available on the HSRB website below.
And, review cannot begin until we have both the electronic and paper copies
of your proposal.
As of August 2013, the HSRB requires that any student submitting an
HSRB has completed online research ethics training by the Collaborative
Institutional Training Initiative (CITI), including both the Social & Behavioral Research –
Basic/Refresher Course and the Social and Behavioral Responsible Conduct of
Research Course at the website www.citiprogram.org. The instructions for accessing
this training are available below and you
are required to print a certificate of completion for each course to accompany
any HSRB proposal before we can review the project. In addition, it is strongly recommended that
you submit a copy of CITI online research ethics training completion certificates
with any funding request for an Odyssey Undergraduate Research (UR) if your
project will be likely to come through the HSRB for review.
of HSRB Proposal Submissions
HSRB will only review proposals turned in during Weeks 1-13 of each semester. So, if you intend to do
research over a winter or summer break, be proactive about submitting research
typically takes 5-10 business days for an initial review to be conducted, at which point changes or additional
information may be requested and a re-review may need to be conducted. It
is therefore imperative that you request review in plenty of time to go through
this process before the start date of your research.
can also email and request a summer review (please note that there is no winter
break review), but there would need to be a compelling reason that is directly
related to the research (i.e., part of a summer research experience involves
faculty and students writing an HSRB proposal). For summer review to be
considered, this request must be made during week 1-13 of the semester prior to
the research and there is no guarantee that summer review will be granted.
HSRB Research Project Renewal. Research projects may not
continue past their approval expiration date (one year after approval). The
date on which your project's HSRB approval expires can be found on the HSRB
approval memo. If you are unsure of your project's approval expiration date,
please e-mail HSRB@hendrix.edu. If you wish to continue your research
project (ongoing data collection or data analysis) beyond its original approval
expiration date, submit the HSRB Continuing Review form within 30 days
of the project's expiration date. Projects may be renewed twice over
the course of the project, resulting in three years total project time. If
modifications will be made to the study design or procedures, please submit an
updated application with modifications highlighted. If there are no changes to
the research as described in the original HSRB Application after a year, resubmit
the most recent version of your HSRB Application.
HSRB Research Project Modification. If there are substantive
changes to a research proposal, researchers will need to complete and submit
the HSRB Modification form to
request approval for these changes, with changes highlighted in all supporting
documents (e.g., questionnaires, etc.). These changes may be implemented as
soon as they are approved by the HSRB.
HSRB Research Project Completion. At the completion of the project, researchers are
expected to submit the HSRB Final Report
form. This report communicates to us that your research has concluded
properly. Research for which a Final Report has not been received may be
Projects and HSRB Review
If you are submitting an Odyssey project for funding that involves research
conducted with human participants, you will need to get a consultation form
that you take to a member of the HSRB (available members are listed on the handout) and that
you will submit with your Odyssey application. These consultation
forms are available in the Odyssey office. These consultations can only
be done in person and will typically need to be scheduled in advance.
Please be aware that there is no guarantee of committee members being
available the day of the deadline, so you will want to be proactive about
scheduling these appointments.
Please note that some of the below
forms have recently been updated and are now editable PDF documents. To ensure
maximum compatibility, it is recommended that you use the most recent version
of Adobe Acrobat Reader (http://get.adobe.com/reader/)
to complete these forms. Additionally, you may receive an error message when
attempting to print one of these documents; however all documents should still
print and save just fine. If you experience any other technical difficulties
while completing these forms, please contact Dr. Kiril Kolev, co-chair of
the HSRB, directly at firstname.lastname@example.org.
Setting up access for CITI online training
HSRB Policies and Procedures Final - UPDATED 2015 - PDF
HSRB Modification Form
HSRB Continuing Review Form
HSRB Final Report Form
Checklist for HSRB Submission
Do I need to go through the HSRB?
Is my study minimal risk or at risk?
What Counts as Research with Human Subjects?