Faculty Resources

Human Subjects Review Board

Important Updates 

  • IMPORTANT: On January 19, 2018, new federal regulations regarding human subjects research went into effect; thus, our review process and related documents have changed to adhere to these new regulations.
  • All submissions going forward will need to use these new documents and procedures, which are now available on this site. Submissions that use old documents will not be reviewed.

Summary of changes to HSRB Policies and Procedures:

As of January 19, 2018, amendments to the Common Rule, known as the Final Rule, will be adopted by the Hendrix College Human Subjects Review Board. These changes include:

  • the addition of a “concise summary” on informed consent forms (see the Appendix to the Policies and Procedures document);
  • the expansion of categories of research that qualify as exempt from HSRB review and require only minimal HSRB monitoring;
  • the reduction of oversight of research that spans multiple institutions to a single review board; and
  • changes to post-approval monitoring of research projects.

Thus, if you have conducted research under our previous Policies and Procedures, we encourage you to direct your attention to the sections of this document that address the above issues.

At this time, Hendrix College is not implementing procedural changes related to Broad Consent, as detailed in the Final Rule. Full information about the Final Rule can be found here: https://www.gpo.gov/fdsys/pkg/FR-2017-01-19/pdf/2017-01058.pdf

Overview

Hendrix College is committed to the ethical treatment of all human participants in research conducted by its faculty, staff, and students.  The Hendrix College Human Subjects Review Board (HSRB) is responsible for reviewing all research done under the auspices of the college and to ensure that, in each project, human participants are treated in a just and ethical manner.

Related Documents: 

Human Subjects Research Review

For research that does not qualify for exempt status (see HSRB Policies and Procedures and "Is my research exempt from review?"), there are two reasons why you would need HSRB approval prior to data collection:

1.       The research conducted with human participants involves more physical, mental, psychological, or social risk than people would experience on a daily basis.  It doesn't matter the type of research – it could be based on interview, survey, or experimental methodologies.  If the research asks about sexual or health history, or inquires about any other socially-sensitive information, it must come through the Board. More detailed explanations of this kind risk can be found in the Hendrix HSRB Policies and Procedures below.

2.       The research conducted with human participants will be published or presented off campus.  Please note that undergraduate research conferences have an exemption, unless they involve the level of risk described in #1.

Related Documents:      

Submitting HSRB Proposals

If you have research that you want to be reviewed, you will need to submit two versions of your proposal: a) one complete electronic copy, including all Appendices and materials, via email (submitted to HSRB@hendrix.edu) and b) one paper copy with original signatures to the mailbox of the HSRB Co-Chair, Dr. Lindsay Kennedy (DWR 140).  Researchers must submit the most recent and updated forms for HSRB proposals that are now available below.  And, review cannot begin until we have both the electronic and paper copies of your proposal.

IMPORTANT: Please note that the forms included on this website are editable PDF documents. You must download these forms before filling them out, in order to save your work; if you complete these forms in a web browser, your work will not save! To ensure maximum compatibility, it is recommended that you use the most recent version of Adobe Acrobat Reader (http://get.adobe.com/reader/) to complete these forms. Additionally, you may receive an error message when attempting to print one of these documents; however all documents should still print and save just fine. If you experience any other technical difficulties while completing these forms, please contact Dr. Lindsay Kennedy, Co-Chair of the HSRB, directly at kennedy@hendrix.edu.

Related Documents:


Ethics Training

The HSRB requires that any student submitting an HSRB has completed online research ethics training through the National Institutes of Health Protecting Human Research Participants course.  It is strongly recommended that you submit a copy of your online research ethics training completion certificates with any funding request for an Odyssey Undergraduate Research (UR) if your project will be likely to come through the HSRB for review. 

NOTE: The NIH training course replaces CITI training. If you previously completed CITI training through Hendrix College, you DO NOT have to complete the NIH course. Instead, please indicate your prior completion on your HSRB application and the chairs will confirm your completion in our CITI database.


Procedures for Participant Compensation

If you will be compensating research participants (e.g., cash, gift card/certificate), you must review and abide by the new College guidelines for doing so in order for your proposal to be HSRB-approved. 


Planning and Timelines

The HSRB will only review proposals turned in during Weeks 1-13 of each semester.  So, if you intend to do research over a winter or summer break, be proactive about submitting research proposals early.  

It typically takes 5-10 business days for an initial review to be conducted, at which point changes or additional information may be requested and a re-review may need to be conducted.  It is therefore imperative that you request review in plenty of time to go through this process before the start date of your research.  Researchers can also email and request a summer review (please note that there is no winter break review), but there would need to be a compelling reason that is directly related to the research (i.e., part of a summer research experience involves faculty and students writing an HSRB proposal).  For summer review to be considered, this request must be made during week 1-13 of the semester prior to the research and there is no guarantee that summer review will be granted.

   

     

Post-Approval HSRB Monitoring 

HSRB Research Project Renewal

At-risk (full board) research projects may not continue past their approval expiration date (one year after approval). The date on which your project's HSRB approval expires can be found on the HSRB approval memo. If you are unsure of your project's approval expiration date, please e-mail HSRB@hendrix.eduIf you wish to continue your research project (ongoing data collection) beyond its original approval expiration date, submit the HSRB Continuing Review form within 30 days of the project's expiration date.  Projects may be renewed twice over the course of the project, resulting in three years total project time. If modifications will be made to the study design or procedures, please submit an updated application with modifications highlighted. If there are no changes to the research as described in the original HSRB Application after a year, resubmit the most recent version of your HSRB Application.  

As of January 19, 2018, minimal risk (expedited review) projects no longer expire and, thus, do not require continuing review by the HSRB. At-risk projects that are at the data analysis only stage are also now exempt from continuing review procedures.

HSRB Research Project Modification

If there are substantive changes to a research proposal, researchers will need to complete and submit the HSRB Modification form to request approval for these changes, with changes highlighted in all supporting documents (e.g., questionnaires, etc.). These changes may be implemented as soon as they are approved by the HSRB.

HSRB Research Project Completion 

At the completion of the project, researchers are expected to submit the HSRB Final Report form. This report communicates to us that your research has concluded properly. Research for which a Final Report has not been received may be considered non-compliant.

     

Odyssey Projects and HSRB Review

If you are submitting an Odyssey project for funding that involves research conducted with human participants, you will need to get a consultation form that you take to a member of the HSRB (available members are listed on the handout) and that you will submit with your Odyssey application.  These consultation forms are available in the Odyssey office.  These consultations can only be done in person and will typically need to be scheduled in advance.  Please be aware that there is no guarantee of committee members being available the day of the deadline, so you will want to be proactive about scheduling these appointments.