Residence Life

Students Studying Abroad or Graduating

Students who are not returning for the fall or spring semesters because of graduation, study abroad, or other reasons should contact the Registrar’s Office to complete appropriate forms and paperwork before departure. They should follow these simple check-out procedures for each room, suite or apartment:


Check-out schedules will be posted in the residence facilities.  All residents are responsible for arranging a specific check-out time at least 24 hours prior to the actual check-out (example: If you desire to checkout at 4:00 pm on Tuesday, you will need to sign up no later than 4:00 pm on Monday).  It is your responsibility to properly check-out of your room.  Failure to check-out properly will result in a minimum $75.00 fine. 

Check-outs will be conducted only after you have removed all of your belongings from your room, cleaned your room, and are actually ready to depart.  At your pre-appointed time, contact the Resident Assistant that you signed up with and let them know you are ready for your room inspection.  If the Resident Assistant is not in their room at this time, they may simply be conducting someone else’s check-out and will be right back -- PLEASE WAIT.

The Resident Assistant will bring your Room Condition Report (RCR) that you filled out when you moved in, make a cursory inspection and take your key. Later your Area Coordinator and Facilities Management will conduct a detailed inspection for damages. Damage charges will be emailed to you via your Hendrix email account. All damage appeals must be submitted as outlined in your damage email and received by the deadline announced therein.

Please understand that the Resident Assistant is simply noting differences in the condition of the room.  He or she is not making decisions on what charges (if any) will be posted or how much these charges will be.  Billing decisions will be made by the full-time members of the Residence Life and Facilities Management staff. 


  • Remove all objects from walls, ceilings, windows, closets, desks, drawers, etc.
  • Place screens back in window if they have been removed.
  • Place doors back on their hinges/tracks, if they have been removed.
  • If you or your roommate/suite mates would like to claim individual responsibility for damages that occurred in your room/suite/apartment during occupancy, please let your RA know or all occupants will be charged.
  • Remove all personal belongings from room and common areas. We are unable to provide storage.
  • Remove any personal items from the kitchen refrigerator and make sure it is clean.
  • Clean your room/suite and all shared areas (sweep and mop if necessary). The facility should be clean upon departure. No trash or belongings should be left in the room/suite, hallway or common areas upon check out.
  • Return all furniture to original positions and placements.
  • Check out with building staff member and turn in your key before departure.