Residence Life

End of Year Closing Information

Hendrix College Residential Facilities will close on Tuesday, May 7 at 5:00pm 
for all non-graduating students.  

Graduating students are able to stay in their assigned spaces through Sunday, May 12 at 8pm.  

Students who have extenuating circumstances may request a late stay exception (Please see below).

Checkout Dates and Times

  • Students participating in the commencement exercises (non-graduating seniors) must be checked out of their rooms by 8:00 p.m. on Sunday, May 12. Students participating in the commencement exercises need NOT apply for an extension to stay late as we will receive their names from College officials. If a participating student needs to stay past 8:00 p.m. on Sunday, May 12, see the section titled LATE STAY REQUESTS below.

  • Graduating seniors must be checked out of their rooms by 8:00 p.m., Sunday, May 12. Graduating seniors need to apply for an extension to stay late ONLY if they need to stay past 8:00 p.m., Sunday, May 12, by either completing a Late Stay Request form or emailing no later than Friday, April 26.

  • Summer Workers that are approved for Summer Housing and cannot move home until the Summer Move-In Date, will need to submit a Late Stay Request. If granted you may be provided temporary housing assignment until Summer Housing begins.

  • All other residents are asked to check out within 24 hours after their last final, but no later than 5:00 p.m. on Tuesday, May 7, or they will be fined for an improper checkout. If a student needs to stay past May 7, see the section titled LATE STAY REQUESTS below. 

    An RA will make a cursory inspection and take your housing key. Later your Area Coordinator and Facilities Management will conduct a detailed inspection for damages. Damage charges will be emailed to you by mid-June via your Hendrix email account. All damage appeals must be submitted as outlined in your damage email and received by the deadline announced therein.

Checkout Procedures

  • Students are expected to check out 24 hours after their last Final exam. Students will schedule a checkout time with their RA or an RA available in their hall in person.
  • Remove all belongings from the room (Check all drawers, closets, and cabinets for personal belongings!) before checking out with an RA. 
  • Sweep and wipe down surfaces. Trash and food should also be disposed of at this time. Place all your trash/items in the dumpsters provided outside. 
  • Complete your Room Condition Report (RCR) with an RA and hand in your key.  
    • Any improper checkouts will result in an improper checkout fine. Any keys not returned will also result in a $100 Room Re-core fine. 
  • If you are not staying for the summer, all your belongings will need to be removed. No items will be permitted to stay in halls, houses, and apartments during this time. 

Late Stay Requests
Students who have a Final on the afternoon of May 7 and are not graduating, as well as students who think that they may need more time can apply for a Late Stay Request. All forms must be submitted no later than Wednesday, May 1. Our link to the form is listed below. Please note that the Late Stay request form will go live on March 29. 

Late Stay Request Form

If Faculty or Staff have a student or group of students that needs to stay late for a Hendrix-related activity, please send the following information to no later than Wednesday, May 1.  

Meal Plans Expire

Except for graduating seniors and students assisting with commencement, Meal Plans end at lunch on Tuesday, May 7. There will be limited dining hours (posted at the cafeteria) from dinner on May 7 through breakfast on May 11.  Any student staying late but not involved in commencement may eat in the cafeteria after May 7, but will have to pay cash as the meal plans expire with lunch on May 7.

Quiet Hours

23 1/2 Quiet Hours will begin on Sunday, April 28, at 11:59 p.m., and run through commencement.  A break will be observed from 10:00 p.m. - 10:30 p.m. each night. Quiet Hours will be strictly enforced. Please remember that although you may have finished your exams, others will be studying right up to the last minute. Be courteous of your fellow residents. Any problems with noise issues may result in your being asked to leave immediately.

2024 Summer Housing 
Summer Housing Applications are due by Friday, April 19 at 5:00PM. Students who are approved for summer housing may return to campus for Summer Housing move-in on Wednesday, May 29. Details regarding Summer Housing are coming soon. For questions, please email Our link to this form is listed below. Summer Housing Application 2024 will open in mid-March. 

Summer Housing Application 2024

For all questions regarding End of semester closing and/or Housing, please contact the Residential Life office at