Residence Life

2021-2022 End of Year Closing Information

Hendrix College Residential Facilities will close on Tuesday, May 10th at 5:00pm 
for all non-graduating students.  

Graduating students are able to stay in their assigned spaces through Sunday, May 15th at 8pm.  

Students who have extenuating circumstances may request a late stay exception (Please see below).

Checkout Dates and Times

  • Students participating in the commencement exercises (non-graduating seniors) must be checked out of their rooms by 8:00 p.m. on Sunday, May 15. Students participating in the commencement exercises need NOT apply for an extension to stay late as we will receive their names from College officials. If a participating student needs to stay past 8:00 p.m. on Sunday, May 15, see the section titled LATE STAY REQUESTS below.

  • Graduating seniors must be checked out of their rooms by 8:00 p.m., Sunday, May 15. Graduating seniors need to apply for an extension to stay late ONLY if they need to stay past 8:00 p.m., Sunday, May 15. Please note that we cannot grant late stay request in the Hendrix Corner C-Building. If you need an extension but live in this complex, you will need to email

  • Summer Workers need not apply for an extension to stay late. We know who you are and that you will stay in your current spot until summer move-in day, unless you are currently living in Hendrix Corner C-building and need to move to a temporary space. 

  • All other residents are asked to check out within 24 hours after their last final, but no later than 5:00 p.m. on Wednesday, May 10, or they will be fined for an improper checkout. If a student needs to stay past 5:00 on Wednesday, May 10, see the section titled LATE STAY REQUESTS below. 

    An RA will make a cursory inspection and take your key. Later your Area Coordinator and Facilities Management will conduct a detailed inspection for damages. Damage charges will be emailed to you by mid-June via your Hendrix email account. All damage appeals must be submitted as outlined in your damage email and received by the deadline announced therein.

Checkout Procedures

  • Students are expected to check out 24 hours after their last Final exam. Students can either schedule a checkout time with an RA in person for their hall, or use the Express Checkout system. 
  • Remove all belongings from the room (Check all drawers, closets, and cabinets for personal belongings!)
  • Sweep and wipe down surfaces. Trash and food should also be disposed of at this time. 
  • Attend your scheduled in-person checkout time with your RA, or return the completed Express Checkout Key Envelope to one of our In-Person or Dropbox Checkout stations. 

Express Checkout Locations

  • All students can pick up an Express Checkout Key Envelope from either their RA, their hall's lobby or at one of our Express Checkout locations.
  • In-Person RA Checkout: For those who would like to complete an in-person checkout with their RA in their room, students can sign up for a checkout time based on the RA's availability through sign-up sheets that will be posted on their door. These times will be listed 

  • Express Checkout Station: For those who would like to return their Express Checkout Key Envelope to an RA, we will have an in-person checkout stations. Traditional Halls stations will be in their lobby and Apartments will be located on the first floor of the SLTC Burrow. Below are the following hours for our In-Person Checkout Station, starting on Thursday, May 5th:
    • Weekdays (May 5th & 6th, May 9th – 10th):      10:00 AM to 6:00 PM
    • Weekends (May 7th & 8th, May 14th & 15th):     9:00 AM to 5:00 PM
  • Express Key Dropbox: For those who are unable to make it to our in-person checkout station, students may still check out of Housing after hours by returning their Express Checkout Key Envelope  to one of our Key Drop boxes. Those locations are the following:
    • 2nd Floor of the Student Life & Technology Center, next to the cafeteria
    • Hendrix Public Safety Office 
  • Before leaving Hendrix, please make sure to include your name, ID Number, and Housing assignment on your Express Checkout Key Envelope.
  • Any improper checkouts will result in an improper checkout fine. Any keys not returned will also result in a $100 Room Re-core fine. 

Late Stay Requests
Students who have a Final on the afternoon of May 10th and are not graduating, as well as students who think that they may need more time can apply for a Late Stay Request. All forms must be submitted no later than Friday, May 6th.  Our link to this form is listed below. 

Late Stay Request Form

If Faculty or Staff have a student or group of students that needs to stay late for a Hendrix-related activity, please send the following information to no later than Friday, May 6th.  

Meal Plans Expire

Except for graduating seniors and students assisting with commencement, Meal Plans end at lunch on Tuesday, May 10.  There will be limited dining hours (posted at the cafeteria) from dinner on May 10 through breakfast on May 14.  Any student staying late but not involved in commencement may eat in the cafeteria after May 10 but will have to pay cash as the meal plans expire with lunch on May 10.

Quiet Hours

23 1/2 Quiet Hours will begin on Sunday, May 1, at 11:59 p.m., and run through commencement.  A break will be observed from 10:00 p.m. - 10:30 p.m. each night.  Quiet Hours will be strictly enforced.  Please remember that although you may have finished your exams, others will be studying right up to the last minute.  Be courteous of your fellow residents.  Any problems with noise issues may result in your being asked to leave immediately.

2022 Summer Housing 
Summer Housing Applications are due by Friday, April 15 at 5:00PM. Students who are approved for summer housing will stay in their Spring assignments until the summer housing transition on May 26.  Details regarding Summer Housing are coming soon. For questions, please email

For all questions regarding Residence Life and Housing, please contact the Housing office at