Room Selection for 2017-2018
Academic Year
Instructions for
Completing Housing Room Selection Process
The Room Selection Process
is one of the most exciting events during spring time at Hendrix College.
As in past years, we will use the class-cohort as the basis
for your housing draw number. Your class-cohort is the year that you first
enrolled at Hendrix. We will still offer
students the opportunity to squat their current room prior to the Selection Process;
however, there are some additional restrictions that are designed to ensure
that Current Seniors (NOT graduating this May) and Current Juniors are given
the first access to apartments and houses. You will find additional information
about that process in the information that follows.
Master’s students are
welcome to live on campus with special permission from with the Director of
Residence Life.
After the completion of
the squatting process, the regular Room Selection Process will be divided into
three nights based on the year you arrived at Hendrix (your class-cohort) and
your draw number within your class cohort. When it is your turn to
select, you will have an opportunity to select any space that has not already
been selected.
The number of rooms
available in any residence hall, house and apartment building is finite. This
means that we are not able to give every student their first choice for
housing. However, the Process is
designed to give more opportunities to students who have been at Hendrix the
longest. We are also committed to holding spaces for incoming students in the
traditional halls.
The information
contained here will help you understand the Room Selection Process thoroughly
so that you may go through the Process with ease. Please use this information
to help you meet all important deadlines. It includes information for students
planning to return from studying abroad or a leave of absence (LOA), students
that will study abroad during the fall 2017 semester, the off-campus request
procedure, timelines, etc.
We encourage you to
take advantage of all available room selection resources: visit and look at the spaces you are
considering for next year, and/or contact your Resident Assistant (RA), Head
RA, Area Coordinators or the Residence Life Office in person. You may also
email us at housing@hendrix.edu. If you fail to
participate in the Process and you are returning as a student, you will be
assigned a room after all other returning students have been assigned.
Please
keep in mind that if you want to select into a space with a roommate(s), the
LOWEST draw number will select for your room group. You do not need to come any
earlier than your scheduled selection time. However, if you miss
your room selection time, you should come as soon as you can. Since you
could have sent a Proxy, you will lose your draw number order placement. You will still be served but you will have
lost the advantage of your draw number. Delaying your selection after your
designated time may prevent you from getting your first choice because others may
have beaten you to it – so be on time or send a Proxy.
OVERVIEW
- Students
participating in the Process will be assigned a draw number according to their class-cohort. Each
draw number will correspond to a specific time during the Room Selection
Process.
- Decide
which living space you and your roommate group would like to select.
- Be
prepared with a backup plan in the event that your first or second choices are
not available.
- Go
through the Check List.
- Gather
Proxy
Forms
from any roommate that you will be representing at the Process.
- Come
to the Process at your appointed time or send your Proxy or Room Representative, if applicable.
PRICE
LIST
For a complete listing
of prices for the upcoming year, visit the web at:
Hendrix
Tuition and Fees. For all questions concerning tuition and
fees, please contact the Business Office at 501-450-1333. For all
questions concerning what your scholarship(s) may or may not cover, please
contact the Financial Aid office at 501-450-1368.
IMPORTANT
INFORMATION REGARDING COUCH HALL
The corner rooms in
Couch Hall are designated as TRIPLE rooms and as such, if they are squatted,
they must be squatted with three roommates. These rooms are:
130, 134, 202, 216, 228, 232, 302, 316, 328,
and 332.
IMPORTANT
INFORMATION REGARDING MARKET
SQUARE SOUTH
Market
Square South will host up to four living-learning interest communities for the 2017-18
academic year: Artistic Expression, Global Issues, Social Justice, and
Sustainability and Eco “House”.
We developed this building with Sophomores in mind. Sophomores want more
privacy but they are still building friends and are making critical decisions about
their majors and Odyssey projects. It is our hope that this building will
help to create communities that bring together elements from the classroom and
move them into the living space.
These living-learning interest communities will bring together students who
have shared interests and put house them into a common living space. This
community will require students to be active in the development of their
community and will link a designated theme to a living space. Students
accepted into one of these communities will be expected to participate in
related events and positively contribute to their community. Students who fail
to participate in the activities may be required to move to another residential
facility.
Students who are interested in living in one of these Market Square South
communities will be asked to complete a brief application form, available in
March.
IMPORTANT INFORMATION
REGARDING MARKET SQUARE NORTH
AND EAST APARTMENTS
ALL
Market Square Apartments are furnished. Each apartment has the same bedroom furniture
per bedroom that all residence halls and houses enjoy. They also have a small sofa,
one end table, one coffee table and two bar stools in the living room.
Any two-bedroom
apartment at Market Square can house three students, if desired, at a reduced
rate.
- There
are a few two-bedroom apartments in Market Square that come with three sets of
furniture.
- These
apartments can only be squatted with three people or they can be chosen on Room
Selection Nights by three people. They will be clearly marked on the floorplans
on those nights.
- If
three students decide to share a two-bedroom Market Square apartment and it is
not already furnished with three sets of furniture, the students are
responsible for supplying the third set of furniture.
Any three-bedroom
apartment can house four students, if desired, at a reduced rate.
- If
four students decide to share a three-bedroom Market Square apartment, the
students are responsible for supplying the fourth set of furniture.
PARKING
There are 36 parking
spaces reserved for resident parking behind Market Square North apartments and
27 parking spaces reserved for resident parking behind Market Square East
apartments. These spaces are marked “Reserved Parking / Permit Required” and
are lined with green markings. The remaining spaces in those lots are reserved
for Village business customers only. There will be no overnight parking allowed
in the business parking sections of those lots.
Market Square apartment
residents will be issued a unique parking decal to distinguish their vehicles
from others on campus, which will allow a vehicle to be parked in the reserved
resident spaces. If all resident spaces are full, or the resident does not have
a Market Square decal, the resident should park in the gravel lot located west
of Market Square North next to Harkrider Street or south of South toward the
WAC.
IMPORTANT INFORMATION REGARDING ALL NON-MARKET SQUARE APARTMENTS
Non-Market
Square apartments are not furnished. Each complex has slightly different
amenities. Please see online for specifics or,
better yet, try to visit a friend’s to see what it’s like.
Any non-Market Square two-bedroom
apartment can house three students, if desired, at a reduced rate. Any non-Market
Square three-bedroom apartment can house four students, if desired, at a
reduced rate. The third of fourth student of such an apartment is responsible
for supplying their own furniture.
INFORMATION
AT A GLANCE For the
2017-2018 Academic Year (FOR CLARITY OF LANGUAGE)
A.
Students
will receive housing draw numbers based on their class-cohort: the year they
arrived at Hendrix. This decision was based on a recommendation by
Student Senate to weigh years at Hendrix as the priority consideration for Room
Selection draw numbers.
- Students who arrived in or prior to Fall
2013 are considered Current Seniors and will have a draw number between
1000-1050
- Students who arrived in Fall 2014 are
considered Current Juniors and will have a draw number between 2000 and 2500.
- Students who arrived in Fall 2015 are
considered Current Sophomores and will have a draw number between 3000 and
3500.
- Students who arrived in Fall 2016 are
considered Current Freshmen and will have a draw number between 4000 and 4500.
2)
REGARDING VACANCIES
- All
residence facilities will be filled to capacity at opening.
- If
there is a vacancy in your room or apartment, be assured that Residence Life
will fill it if you do not.
- Options
to fill a vacancy are that you may:
- bring in a new roommate(s) from your current class-cohort
or higher, or
- bring in a new roommate(s) from the Wait List, or
- have Residence Life place someone with you from
the Wait List, or
- be reassigned.
3) REGARDING SQUATTING IN TRADITIONAL HALL ROOMS
- In
order to be eligible to squat any space, the squatter must currently reside in
that space and must have lived in that space from the first week of classes of
spring semester.
- Any
student may squat a traditional hall room with any other student regardless of
class-cohort.
- Students
may not squat any space without the appropriate number of roommates.
4) REGARDING SQUATTING IN APARTMENTS AND HOUSES
- In
order to be eligible to squat any apartment or house space, the squatter must
currently reside in that space and must have lived in that space from the first
week of classes of spring semester.
- Current
Freshmen and Current Sophomores may not squat apartments or houses even if they
currently live there. They may, however, choose one during their Room Selection
time should one be available.
- Students
may not squat any space without the appropriate number of roommates.
- Students
eligible to squat in apartments and houses may only do so with students from
their same class-cohort or higher. If you wish to room with a student in a
lower class-cohort, you will need to either squat the lower class-cohort’s
space or go through the Room Selection Process at the lower-class student’s
draw number time.
Example:
Current
Junior Julie currently lives in Dickinson. Current Senior Sara lives at Front
Street. They really want to live in an apartment together next year. Senior
Sara cannot squat her apartment and name Junior Julie as her roommate because
Junior Julie is in a lower class-cohort than Senior Sara.
Instead,
Senior Sara could squat her room in Dickinson and name Junior Julie as her
roommate OR they can go through Room Selection at Senior Sara’s draw number
time and choose an apartment if there is one available.
5) ORDER OF SELECTION
- Order
of selection is based on your class-cohort year.
- Please
note that a “Current Senior” is a student who is a senior this semester but is NOT
graduating this May. (If needed, please see “Master’s Students” in
Definitions.)
I. First Night of
Selection
a)
Groups
consisting of Current Seniors/Seniors, Seniors/Juniors and Seniors/Sophomores
b)
Groups
consisting of Current Juniors/Juniors and Juniors/Sophomores
II. Second Night of
Selection
a)
Groups
consisting of Current Sophomores
b)
Groups
consisting of Current Juniors/ Freshmen
III. Third Night of Selection
a)
Groups
consisting of Current Sophomores/Freshman.
b)
Groups
consisting of Current Freshmen.
6) REGARDING TRANSFER STUDENTS
A.
Draw
numbers for Transfer Students who have been enrolled full-time at another
institution post-high school will automatically have their draw number
adjusted. This adjustment will be based on expected graduation dates. If you
feel your draw number is incorrect, please come and see Jill Hankins regarding
your request.
7) REGARDING DIRTY SWAPPING
A.
Dirty
Swapping is NOT allowed and anyone suspected of participating in such a swap
may lose their spot and be reassigned. A Dirty Swap is when two (or more)
students sign up for a specific residence and then, at a later date, switch
with other students who may or may not be eligible to live there.
Example:
Mary
and Sara are both Current Juniors and sign up to live in Front St Apartments.
Just before school starts Sara decides to let us know that she will not be
returning to Hendrix. Mary will have to choose a new roommate from her current class-cohort
or higher, or from the Wait List, or Residence Life will have the option to
place someone with her from the Wait List, or Mary may lose her spot and be
reassigned. All residential facilities will be filled to capacity at opening.
Similar
scenarios occur in triple rooms where three students sign up for a triple but
only two actually return to campus in the fall. In these cases, the remaining
students may bring in a third new roommate from their current class-cohort or
higher, or from the Wait List, or Residence Life will have the option to place
someone with them from the Wait List, or they may lose their triple and be
re-assigned to a double. All residential facilities will be filled to capacity
at opening.
To
reiterate: if there is a vacancy, be assured that Residence Life will fill it for
you if you do not.
8)
REGARDING MEAL PLANS
A.
All
residents of traditional halls and houses are required to have the unlimited
meal plan.
B.
The
deadline to decrease your meal plan for the fall of 2017 is July 15, 2017.