2025-2026 Housing Contract

Terms and Conditions

Residency and Meal Plan Requirements

Hendrix is a residential college and all undergraduate students are required to live in campus housing throughout their Hendrix career unless they are approved for a housing exemption. Additionally, all students living in residence halls or houses are required to have an unlimited meal plan. All students living in apartments are required to have at least an 85-meal plan.

Definitions

Residence Halls

Couch, Galloway, Hardin, Miller Quad, Raney, and Market Square South

Houses

Brown, Browne, Cook, Dickinson, McCreight, and Smith

Apartments

Clifton, Front, Hendrix Corner, Huntington, Market Square North, Market Square East

Eligibility

To reside in Hendrix Housing, persons must be admitted, full-time, and currently enrolled Hendrix students. Students must take a minimum of three (3) whole-credit courses per semester to meet full-time status for housing requirements. Students who drop below full-time status may be permitted to remain in campus housing at the discretion of the College. Any student who leaves the College due to either disciplinary reasons or an official leave of absence is required to vacate their residence facility and remove all personal property within forty-eight hours of such action being taken. Failure to comply can result in further judicial action and/or fines.

Period of Contract and Occupancy

All housing assignments are made for the entire academic year, or the remaining portion thereof. The academic year, with reference to Housing, is defined as the day in which College residential facilities open at the beginning of the fall semester, through 5:00 p.m. on the last day of final examinations at the end of spring semester. For seniors this contract extends to noon on the day after graduation; for those with permission to stay late for other reasons, this contract extends to the day approved by the Directory of Residential Life. A new contract will be required for approved summer residents. Housing exemption requests to live off-campus are rarely considered during the academic year.

If the student fails to occupy the assigned space by the first day of classes (or any other applicable date when the student enters after the beginning of a term), without a notice from Residence Life, that space may be reassigned.

Residence Life will try to engage all students involved in room change decisions, but at times will be forced to make decisions on behalf of and in the best interest of all students involved. Residence Life reserves the right to move or change a room assignment.

Students must comply by the residential living rules outlined in the student handbook. The care of the assigned room/furniture/fixtures is the student’s responsibility as well as all furniture and fixtures in the common areas of their residence facility. Any damage or changes to the assigned room or common areas, or removal of or damage to furniture or space will be the student’s responsibility and will result in a housing damage charge.

At check-out, a Residence Life staff member will check the student out of the facility, and ask about damage responsibility assessment. The final damage assessment and billing will be completed by Facilities Management and Residence Life Area Coordinators after all occupants have moved out of the space. Students are provided with an opportunity to appeal charges within 10 days of their posting to the account.

Furniture storage is not permitted during the Summer break between the end and start of each academic year. All students living in campus housing must remove all furniture items along with personal belongings out of their space, even if the assignment may be one selected for the following academic year. Failure to comply with Residential Life to vacate belongings will result in a $125.00 improper checkout fee per day these items exist in the space. No appeals to storage will be reviewed by Hendrix at this time.

Break Housing Policies and Procedures

Students are required to vacate college housing during official breaks (Thanksgiving, Winter, Spring breaks) unless they are granted approval to remain in housing. Students found in the residence halls or houses after official closing dates and times, without prior approval will be assessed a $125.00 late fee per day that they remain. Re-entry into the building will be limited during any break. Please follow procedures outlined on the Hendrix Residence Life website and distributed through Hendrix student email to request a late stay or early return. Students may leave personal belongings in their assigned rooms during these breaks if returning to the same room at the end of the break. Students must follow all break closing and check-out procedures. Residence halls and houses close promptly at 5:00 pm on the last day of classes before break.

In an effort to provide housing for students involved in Hendrix sponsored events, international students, and students who live a great distance from campus, Residence Life will consider requests from students who meet these criteria to remain on campus during break periods. Not all requests will be accommodated.

Meal plans are not operational during official breaks. The College reserves the right to adjust rules and procedures during break periods to ensure safety for the campus. This includes changes for building access and consideration of options for relocating residents during breaks to avoid isolation in buildings.

During Thanksgiving, Winter, and Spring Breaks, residents of the apartments do not need to vacate their space. These facilities will remain open. If students in these facilities do choose to leave for the break or are not returning to that same space, they must follow all break closing and check-out procedures and must notify Public Safety or the Break RA if they return before break is over.

Utility Service for Apartment Residents

Utilities are including in the housing fees for all campus housing. Residents may not modify college-owned appliances, plumbing, electrical circuits, or other structural elements of their apartments. Residents may not remove any college-owned items from any room or common area. Facilities Management personnel are permitted access to the living units in order to make repairs. When possible, a notice of room entry and completion of the work order will be left in the room or on an exterior door.

Key Responsibility

Each resident is issued one room key. The key is not transferable; the reproduction of keys to the housing facilities and the unauthorized possession, loaning, or distribution of any Hendrix College key is prohibited. When a room key is lost, you will be charged a fee, which will automatically cover the cost to change the room lock and replace any keys equal to the number of occupants that space is built to house. If a new key is issued and the original key is found, no refunds will be made.

Temporary Access Cards

If a temporary access card is issued to a student, that student is responsible for that card until it is returned. Failure to return a temporary access card will result in a fine of $50.

Cancellation or Suspension of Contract

Once a student checks into their College residence, this housing contract may not be canceled except as specifically provided in this contract. This contract will be canceled for the full or any part of the academic semester(s) for the following reasons:

By the Student:

• The student fails to register for classes.
• The student is required to live elsewhere by virtue of an internship or academic exchange program.
• The completion of graduation requirements by the student who subsequently leaves the College.
• The student marries during the period of this contract and the student provides proof of marriage to the College.
• The student separates from the college on a leave of absence or withdrawal.

By the College:

• The accommodations assigned are not by fault of the student destroyed or made unavailable and the College does/cannot furnish other accommodations.
• The student fails to meet any terms and conditions stated herein.
• The student violates College and/or Residence Life policies and procedures and is removed through a campus hearing process.
• The College closes housing as a result of public health concerns.

Cancellation of this contract for the above reasons will require the student to remove belongings and leave campus housing. The student will be permitted to remain for up to 48 hours unless the College agrees to an extension. If the College determines that the continued residency of the student would pose a danger to the life, health, or general well-being to self or other members of the residential community, the student may be suspended from housing pending the outcome of a campus hearing.