Departmental and Program budget requests are prepared and submitted by the chairs of the various departments. Chairs are encouraged to consult with members of the departments or programs and with the area chair in preparing the request. An appropriate schedule and procedure for submission of the budget request is established each year by the Dean and the Vice President for Business and Finance. The schedule must allow for full consideration of all requests in time for the drafting of the total college budget for presentation to the Executive Committee of the Board and then to the full Board at its spring meeting. Notification of departmental budget approval is made by the Office of Business and Finance to chairs as soon as possible after the Board approves the total college budget, normally in April for the succeeding fiscal year.
The chair is then responsible for the administration of the budget, and all requests for budget expenditures by other members of the department or program should be approved by the chair.
Some incidental office supplies may be obtained at the Business Office or the College Bookstore. Purchases from outside sources should be arranged through the area or building secretary or through the Business Office. Purchase orders must be created for every purchase with the exception of personal reimbursements.
The form used for reimbursement requests is available here.