Catalog 2023-2024

D.5.c. Academic Probation, Suspension, and Dismissal

Academic performance standards are listed in the earlier section on Good Academic Standing.

At the end of a semester, if a student fails to meet one or more of the standards for good Academic Standing, the student may be placed on academic warning or academic probation.  The purpose is to notify the student that there are serious academic consequences if the performance standards do not improve.  In more serious cases, or in cases when little improvement has been made in the performance standards, the student may be subject to suspension or dismissal from the College.

  • What is academic warning?  This is notification that a student’s academic performance is declining and should be attended to so that more serious problems do not arise.  While on academic warning, the student is still considered in Good Academic Standing.
  • What is academic probation?  This is notification that a student’s academic performance is not currently meeting one, or more, of the thresholds for Good Academic Standing.
    • If a single threshold is below the standard, the student is placed on initial academic probation. For initial academic probation status, a student is encouraged to have regular meetings with the student’s advisor or the Academic Success Office.
    • If multiple standards are below thresholds, the student is placed on continued academic probation. For continued academic probation status, a student is required to have regular meetings with the Academic Success Office. 
      In either case, there may be other requirements that are described in the notification email.  While on academic probation, a student is not considered to be in Good Academic Standing.
  • What is suspension?  A student remaining on academic probation after two consecutive semesters, or with continuing academic performance issues, is subject to academic suspension for one semester. A student who is academically suspended may not enroll for classes or live on campus during the suspension period. Following the academic suspension period, a student wishing to return to Hendrix must apply for readmission through the Office of Admission.  There may be other requirements in the notification email that the student must meet before returning to Hendrix.  A student on academic suspension may choose to complete courses at another institution.  To determine whether such courses would receive transfer credit at Hendrix, the student should check with the Registrar’s Office prior to enrolling in any courses at another institution.
  • What is dismissal? A student who is academically dismissed is barred from all further enrollment and may not be readmitted to the College. A student who has been readmitted to the College after academic suspension may be dismissed from the College if academic performance standards are not met. A student may also be dismissed if academic performance is severely below one or more thresholds. 

Notification.  Students and their advisors are notified by email of the change in academic standing within one week after the end of a semester.  Parents or guardians are notified if the students are FERPA dependent.  Students should consult Financial Aid about any implications for the students' aid packages.

Appeals.  Students who have been suspended or dismissed may appeal to the Provost within the deadline provided in the notification email.  Students who appeal should submit a written statement to the Provost that

  • Explains what happened to put the student in the current academic situation,
  • Details any mitigating circumstances, and
  • Explains what the student will do differently to meet academic performance standards.  

The Provost discusses appeals with appropriate offices and individuals on campus, such as Academic Success, academic advisors, Student Affairs, and the Registrar.  The outcome of an appeal may result in allowing the student to remain on campus under specific conditions or in upholding the suspension or dismissal.

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