Technology Services HelpDesk

Meetings

Using Teams for group or individual meetings, pre-planned or spontaneous, fully online or hybrid.

Sub-Categories

  • Participating in a Meeting | Features and settings for interacting with fellow participants in ways that help a meeting feel more comfortable and personable.
  • Running a Meeting | Managing settings, features and controls as the host, moderator, or presenter during a meeting.
  • Scheduling and Inviting | Steps to scheduling a Teams meeting, inviting participants and managing meeting settings and preferences for your meeting.

Articles

  • Start Meeting in Channel from Posts
    You can create a new threaded discussion using live video for you or your students.  To set up a class with video for a lecture or class discussion Begin by clicking the Camera button
    Last Modified: 5/12/2023
  • Schedule a Teams Meeting from Outlook
    Open Outlook and go to your calendar.   Click New Teams Meeting Enter meeting details as you normally would, noting that the Location has been filled in for you as Microsoft Teams Meeting.
    Last Modified: 5/12/2023
  • Adding a Guest to a Meeting or to a Team
    It is easiest to host meetings with other Hendrix users, or other folks with Office 365 accounts, but you can invite anyone to a Teams meeting as long as they have an email account and a web browser.
    Last Modified: 4/7/2026
  • Schedule a Recurring Meeting
    Schedule a repeating meeting in Teams to automatically invite members of a channel.
    Last Modified: 5/12/2023
  • Prevent Take Control during meetings

    How to prevent Take Control 1. After you have created a meeting, click on the meeting on your calendar to edit it.  2. Click  Meeting o ptions   to open a new window with extra options. ...

    Last Modified: 5/12/2023
  • Meeting Management Essentials

    When you have a meeting in Microsoft Teams, there are some things you should think about before starting.  1. Muting your Microphone If you are not the one talking, you should remember to mute...

    Last Modified: 5/12/2023
  • Record a Live Teams Meeting
    Starting meeting recording and stopping meeting recording to capture important parts of the meeting/lecture.
    Last Modified: 6/15/2023
  • Leaving versus Ending a meeting
    When you leave a meeting, the meeting continues uninterrupted without you. Anyone can leave a meeting at any time. Click the phone icon on the toolbar to leave a meeting. When you end
    Last Modified: 5/12/2023
  • Using Microsoft Whiteboard

    Whiteboard in a Teams meeting To quickly open a Whiteboard in a Teams meeting, you can click the Whiteboard option in the screen-sharing panel. This will open a Whiteboard directly in the t...

    Last Modified: 6/15/2023
  • Using Breakout Rooms
    Use breakout rooms to break students into small groups during class meetings. You can open and close rooms more than once during a session or move participants between rooms. Only meeting organizers c...
    Last Modified: 5/12/2023