Agenda
SPECIALMEETING
Wednesday,April 25, 2012
6:30 p.m.Campbell Dining Room
Student Lifeand Technology Center
I. Call toOrder
Annie Slattery– Present Neelam Vyas - Present
DelaneyRoberts – Present GrahamSenor – Present
Zack Hausle – Present Julia Cook – Present
Molly Elders –Present LaurenWallis - Present
Blake Tierney– Present Annie Vogt - Present
AdeliaShiffraw – Present Anvesh Kompelli - Present
Rachel Head - Absent Dylan Ashcraft – Present
Ethan Ake – Absent KrisNickel -Present
Malena Outhay– Absent Peter Hanneman - Present
Kelley Lane – Present DrewAllen – Present
Erin Murchison– Present Ethan Hill - Present
JeremyWilliams – Present Sreesh Reddy - Present
LaurenWhitmore – Present
Jeremy Rowe – Present Cara Roadarmel - Present
Report fromFinancial Committee withAdelia Shiffraw
Members ofFinance Committee ...
At-Large(voting):
Jo ClaireRobertson ‘14
Emily Canon‘13
Lindsey Wiggin‘13
David Allan‘14
Daniel Durbin‘14
Kevin Theall‘13
Senators(voting):
Annie Vogt ‘15
Julia Cook ‘13
Graham Senor‘15
Peter Hanneman‘14
Jeremy Rowe‘13
SenatePresident (non-voting):
Annie Slattery‘14
Chair(votes only to create a majority):
AdeliaShiffraw ‘14
Rules FinCom2012-2013 operated - FinCom document (hendrix.edu/senate) and a few new rulesthey are hoping are added to the document
Wantedmore specificity for movie events
Many peoplerequesting money for movies
Fundingfood for movies was limited to $20 for popcorn
Popcornmachine can be borrowed from SoCo
Ifevent had an expected 150 or less, no funding for cups and plates
Must go to ECCfor those
Checkingup on organizations to properly advertise for events next year, since there werequestions about whether this money would actually go to the expected number ofstudents and whether
Cappedfunding for prizes at events to $100
May affectSenate Red Brick Film Festival award, but this change has not been made, so wewill discuss at a later date
Didnot end up funding Campus Kitty After Party
Wanted CK tocome up with a different way to have the event as discussed in Senate earlierthis month
Fundednew salary positions
ECC – programsdirectors (recycling, free store, etc.)
Culinary Club– important position, position that requires a lot of work, position pays foritself however
KHDX
Didnot fund Young Democrats for Obama campaign because FinCom had strongreservations against openly supporting one candidate with student activitymoney
DiscretionaryFund
Throughthe beginning of 2012 until we receive the money from the Business Office fromthe Student Activity fee...
$21370(Total Amount as of 4/23)
$970 (Salary Errors)
-$1110 (4/24 Discretionary Requests)
$19290
EstimatedDiscretionary Fund for 2012-2013 (given Financial Committee recommendations forSpring Allocations)
Senatetraditionally keeps $60,000-80,000 in the Student Activity Fee Fund forSeptember-February of the upcoming academic year.
FinanceCommittee advises to keep AT LEAST $70,000-75,000 in the Student Activity FeeFund for next year
Separatefrom the above calculated beginning of year Discretionary Fund amount
1380 (ConservativeEstimate of #HDX Students for ’12-’13)
X $350 (Student Activity Fee)
$483,000
+ 54,549 (Approximate Rollover)
– 34,600 (SenateSalary Fund)
$502,949.00
- 415,747.80 (Finance Committee Recommended Funding)
$87,202.20 (Estimateof funds in 2012-2013 Discretionary
fundgiven the recommendations from FinCom)
BudgetRequests
Therequests from student organizations added up to be $505,994.85, which is $3000 over the amountestimated to be in discretionary next year and is $50000 more than what wasrequested last year.
Reallystrong-looking budgets and calendars from all the organizations – Thank you!
“Senatediscussion and vote on Spring Allocation” below for more.
Budget Appeals
Each club had 3minutes to present their case and then 7 minutes of answering questions fromSenate. Decisions on amending the Spring Allocation budget proposal were madeafter all the appeals.
ChickenClub
Anticipated being able to spend remaining funds in their accounton
Theconstruction of two tractors (mobile coops)
Areplacement pet carrier
Chickenfeed for this summer.
However, after beginning construction, they realized that theirestimated tractor costs are insufficient (Lowes is expensive).
Chicken Club now requires additional funding, and must re-evaluatetheir rollover amount.
FinCommade a mistake
Missed thatChicken Club was going to use the rollover, so the amount for the rollover wasnot funded
Friends ofIndia
BecauseFriends of India was denied $330 for food for their film screening, on thegrounds that it was not central to the event, they would like to appeal for $20for popcorn funding.
Profile
FinCom WANTS to fund Spring Allocation salaried positions for TheProfile, but overall felt the proposed salaries were too high and needed tobetter reflect the new Constitutional changes to The Profile’s Editor-in-Chiefand two Associate Editor’s Salaries
Although The Troubadour and The Profile are differentorganizations, they both have large staffs funded by the Spring AllocationProcess, and there exists great disparity between these sets of salaries.
Is it fair tocompare the budget for the Troubador staff and for the Profile staff, sincethey require different commitments and workforces?
FinCom felt they did not have the expertise necessary to judge howto adjust the proposed salaries
AskedThe Profile to re-evaluate them and to come back during the Appeals Processwith new figures.
The Profile made many cuts to their budget
Manystaff are absorbing duties of other staff members
$2,500 less than what original requested
Editor-in-Chiefand Associate Editor already cut and absorbed the duties of other positions
| Initially Proposed Salaries
|
|
Proposed Salaries for Appeals Process
|
|
Troubadour Salaries (for reference)
|
| Layout Editor (x2) = $700 each = $1400
|
|
Layout Editor (x2) = $540 each = $1080
|
|
Social Section Editor = $400
|
| Copy Editor (x2) = $700 each = $1400
|
|
Copy Editor (x2) = $540 each = $1080
|
|
Acad/Fac/Org Section Editor = $400
|
| Photo Editor = $700
|
|
Photo Editor = $540
|
|
Athletics Section Editor = $400
|
| Web Editor = $350
|
|
Web Editor = $300
|
|
Res Life Section Co-Editors (x2) = $400 each = $800
|
| Staff Writers (x7) = $350 each = $2450
|
|
Staff Writers (x7) = $210 each = $1470
|
|
Assistant Editors (x2) = $100 each = $200
|
| Photographers (x3) = $350 each = $1050
|
|
Photographers (x3) = $210 each = $630
|
|
Head Photographers (x2) = $450 each = $900
|
| Columnists (x5) = $140 each = $700
|
|
Columnists (x5) = $90 each = $450
|
|
Assistant Photographers (x2) = $100 each = $200
|
| TOTAL STAFF COST = $8,050
|
|
TOTAL STAFF COST = $5,550
|
|
TOTAL STAFF COST: $3,300
|
SLIC
Oneco-president will be abroad during the Fall and the other during the Springnext year - will not be able to request discretionary funding as effectively
Emergencycaused neither Exec member to be able to come to the budget hearing nor warnthe Treasurer that they were unable to attend
FinanceCommittee originally felt it inappropriate to recommend funding (for more thana co-sponsored event), since no member was present to defend SLIC’s budget(FinCom adhered to the same policy for the two other organizations, Amnesty andSEXplorations)
MISS(Multicultural andInternational Student Services) Office does hold the dinner at thebeginning of the year (which all students are invited to), but this Welcomedinner is just for Spanish-speaking students
Theycan hold it with the Spanish House next year, which will be a strategic move
Estimatefor Cinco de Mayo Festival is how much was spent this year
Leftovermoney this year was used for the stage/tent
Expectthat costs for band will rise (may not rise as much, which means this moneywill be put toward tent or stage)
Shouldwe go with that group if the cost is rising?
UNITY
Exceptionally large budget for a student organization,particularly in light of other cutbacks we have made this year.
Wouldmake this one of the most funded organizations and more so than some mediaorganizations.
KinseySicks is not brought in every year – comparing it to other budgets is odd giventhis
Onlya one-time event and we have to ask whether its benefit to the student body isworth this large amount of money
Lookingtoo much at coming out of organization budget and not coming out of studentmoney
Itis reaching many students, important to these students, especially being inWelcome Week.
Probablyhave higher attendance at this event than some organizations’ events for theentire year.
After all of the budget hearings were complete, FinCom went backand through much deliberation decided that although the Kinsey Sicks would bepopular, they are too expensive for the time being.
Exacerbated by the event’s scheduling during Welcome Week, whichis already densely programmed.
Butit is full so that groups can get people to come to the meetings
The Kinsey Sicks came three years ago and they filled up the centersection of Staples, and at that time they weren't even a Welcome Weekevent.
Paid roughly if not exactly the same amount for them then.
Feel that this event will be more than worth the money consideringthe number of people who attend Welcome Week events and the amount of publicityit gets.
Bringingthem later in the year would cost us $3000 more in discretionary requests(because of a block speaking fee deal only available now)
Was approving funding of the Rupp and Taylor event and other drag events,and would like to encourage UNITY to diversify its programming into other areasof LBGTQ awareness.
Drag is an art, and we cannot do it justice ourselves. Tocelebrate drag, we have to bring in professional drag queens (and maybe one daykings!) who are often expensive.
Band,comedy event, activism event – hour long performance
Themembers of the quartet have had strong positions in gay activism
Theyhave come a long way with their performance since going to Broadway with it andbuilding it into more of a dramatic performance
Bringstudents on stage – an event that is very important in the lives of thesestudents
UNITYhas a good reputation with the group that runs publicity for the Kinsey Sicks –they were the ones who recommended Circus Amok!
Gaveus parts of the budget on which they would make concessions
KinseySicks says “Here is the community” and the Mixer is a social event that says“Let’s build that community”
In the past it has been a highly successful event, and two of theprevious FinComs have deemed it a valuable use of the student body'smoney.
SenateDiscussion and Vote on Spring Allocations
Much of thediscussion on specific appeals was moved into these sections above
Ifwe are going to cut money, then we should look at Spring and late Fall.
Ifwe are going to cut money some places, then add it elsewhere, then are we doingmuch of anything?
Willplanning now help the efforts for next year?
Ifthey come back in the Fall for requests and fall through, then we can say no,because they are supposed to plan ahead.
Discretionaryrequests are mostly for incidental costs and for new student organizations
Therewas a concern that new organizations would be left out if we alloweddiscretionary fund to be depleted.
Ifan event was going to be held, then it should have been planned for in theSpring Allocations budget
Senatewill be stricter this year on discretionary requests by looking at ...
Plansof organizations for Spring Allocations
Theamount they received in Spring Allocations
Whetherthat money is being used appropriately and efficiently
Oneof the ways to efficiently use funds is to improve event marketing
Amend SpringAllocation budget to add $20 for Friends of India
Totalamount given would then be $270
PASSED– Sreesh and Neelam abstain from the discussion
Amend SpringAllocation budget to add $340 for Chicken Club
Totalamount given would then be $1406
PASSED– all in favor
Amend SpringAllocation budget to add $5550 for the Profile
Totalamount given would then be $16,490
PASSED– Peter abstains
Amend SpringAllocation budget for SLIC to $5776
Cut$100 for Welcome Baskets
Cut$3000 for Tango band for Hispanic Heritage Month
Notenough information and specificity – come back with discretionary request, ifnecessary
Cut$300 for cups for advertising for Club FuZion
Havingfree cups skews the number of people signing up for a wristband, which means anoverestimate of the number of people to the event
Cut$1000 for a ballet group for Cinco de Mayo
Notenough specificity – come back with discretionary request, if necessary
Cut$40 for food from SLIC Movie Night
Fundedall other requests
PASSED– all in favor
Amend SpringAllocation budget for Unity to $17,012.35
FundedKinsey Sicks for Welcome Week
$1000will be paid by Student Activities
$2000cut because of a block speaking fee for that time
Cut$50 for decorations for Welcome Week mixer
Cut$1410 for speaking fee for preacher during Faith and Sexuality Week
Wasa high estimate and is assumed by Delaney to not be as high next year. Asked tocome back through a discretionary request, if necessary
Cut$30 for the reading of “8”
PASSED
Delaneyabstained from the discussion
Drewopposed
Dylan,Graham, Peter, Julia, and Cara abstain.
Fund $431,773.80 for Spring Allocations as documented(Spring Allocations)
PASSED – allin favor
$71,175.20estimated in discretionary for 2012-2013
VII. NewBusiness
Zack willwrite the letter to the City of Conway regarding the crosswalks
Dylan– will we be asking for lit crosswalk?
Annie– No, we need to stay within reasonable requests for this first step, so wewill just be asking for re-painting of the crosswalks
Dylan– but if we are at the point of writing a letter, is it not a point to bear ourteeth?
UCAhas the lights, but UCA is funded by the state
Sendsuggestions and comments to senate@hendrix.edu or directlyto Zack Hausle at HausleZT@hendrix.edu.
Get your biosand photos in to Blake or Annie will write your bio for you and Blake will findthe most ridiculous photo of you on Facebook.
VIII.Adjournment