Tuesday August 30, 2011
6:30 p.m. Campbell Dinning Room
Student Life and Technology Center
I. Call to Order
o Thanks to all involved in activities
welcoming everyone back to Hendrix especially: Lauren Beck and the Welcome Week
Committee, Torey Hayward/Shelby Howlett and the Rest of the Orientation/Peer
Leaders, Torey Hayward and Sairah Siddique and the Shirttails Committee, Knox
Shelton & Kendall Lewellen and everyone involved with the Shirttails
Concert, and Courtney Johnson and everyone involved with the Troubador.
II. Special Business
o Intramural Athletics - Alex Schroller
WAC/Intramural Athletics would like to re-introduce a Cup Championship for
intramurals. The WAC will be doing a Harry-Potter stylized/themed intramural
program this year, grouping different res. Halls/residences.
winning teams will have something along the lines of a pizza party
§ Other ideas: Pool Pizza Party with Music,
t-shirts, a cup/trophy that can go in the res-halls.
III. Announcements and Constituent Concerns
o The Student Activities training sessions
will be held 9/20 & 21 and are MANDATORY for ALL student org leaders.
Please see the email Brent Owens (Assistant Director of StuAct) sent out Monday
for more info.
o Galloway-Missing a Table and Chairs—Dr.
Carney Hall is on it.
o Off Campus-What are the criteria to live off
can be found on the form online
Hendrix waits to look at enrollment, start the process in February, review apps
starting with financial info, following with other needs. Not a strict percentage,
around 85 live on campus. Most people that sign up by the deadline for
off-campus residency often are able to live off campus.
IV. Departmental Liaison Reports
V. Committee Reports
o Financial Committee with Clay Christian
If You Are Starting A New
1. Get approved by Student Life (see Tonya Hale)
2. Get an account for your organization with the Business
I need to set up an account for a new student organization
Office Person: Here is your paperwork!
Note: This requires a lot of
signatures. Tell the business
office that I need to be emailed (christiancmhendrix.edu) when the account is
3. Apply for discretionary money on an event-by-event basis.
If you did not participate in Spring Allocation, you do not get to be
funded in one lump sum.
If You Did Not Participate in
Spring Allocation or Were Not Given Funds During Spring Allocation:
1. You can apply for discretionary money on an event-by-event basis.
If you did not participate in spring allocation, you do not get to be
funded in one lump sum.
If You Need to Know How Much
Money You Have:
1. Go to the business office.
2. Ask for the ledger report of your student organization. Know
your account number! The
business office is staffed by awesome people, but they really do not have time
to look up every number for every organization that needs a report.
If You Need Me or Want To Ask A
Question About Your Finances:
Do not email me with a vague
statement/question about your funds.
Chances are, whatever is going on is complicated and difficult to
communicate via email. Instead,
set up a meeting with me. You can
email me, call (901-603-9390), or even drop by Front Street 29 if it is at a
reasonable time during the week.
All discretionary funding
proposals/requests must be submitted to Clay BY 5PM FRIDAYS to be considered
during the that week’s FinCom meeting
Attendance at these meetings are
not mandatory for those sending proposals, but may help, ask Clay!
o Committee on Everything Awesome with Dean Jim Wiltgen and Dr. Karla Carney-Hall
job everyone for doing such a great job welcoming back the Hendrix Community!
(for use on the storage racks on the Sun Porch) are now available. 150 FREE
locks will be distributed Thursday and Friday (Lunch and Dinner) at the Sun Porch. After this, Locks will
be available for purchase at the Hendrix Bookstore.
WAS GREAT! But…
§ There was one transport due to alcohol
that our open cup policy is there to curtail binge-drinking, be careful.
§ 2 Hendrix students were assaulted on Campus,
by non-Hendrix students.
§ Fire Alarm pulled (thought to be by a
non-Hendrix student), if you have any info about this, or if there are such
events in the future, or any damage on party nights, please go to see the Dean.
remembrance event in the works, likely Sunday evening of the 11th,
more info TBA.
also like to recognize the awesome work that went into International Student
Smoking Area Policy is going well so far!
§ Smoking designated signs have been stolen…
please return to info desk, no questions will be asked. (If the thefts
continue, and those guilty are caught, they will be penalized)
§ Wes—Martin wasn’t happy about the amount of
damage from Saturday, how do we control uninvited guests in the future? After
hours option to avoid chaos at Martin? Indoors?...
o Environmental Concerns Committee with Emily Canon
a very successful green team for freshman move-in. Two large green dumpsters
were filled with recyclables.
first ECC meeting will be on Thurs. Sep. 1 at 8 in the Campbell Dining Room.
recycling and Free Store specifics are TBD until officers are elected.
Officer Elections will take place
o Media Committee with Courtney Johnson
Aonian is hiring staff. Email Hanna Al-Jibouri for an application.
Profile hopes to have a launch party this year – it’s in the works.
Profile is hiring the following positions. Email Emily Smith (smithEL@hendrix.edu)
will be dropping at the beginning of the month
§ News Section Editor
§ Opinion Section Editor
§ Sports Section Editor
§ Arts Section Editor (title may change)
§ Business Manager
§ Photography Editor
§ is hiring an associate editor; email Courtney Johnson for an
§ Also, hiring internal positions; email
Neelam Vyas for those applications.
§ Troubadours continue to be available at lunch and
dinner – they’re going fast, or come to the Office
§ If any errors are found please email Courtney
drafting a letter to seniors to explain what happened with the Senior section
Troubador will be printed
in full color this year, due to finding a cheaper publisher. The new publisher
issued a signing bonus that will be used to purchase hard drives, etc.
§ Can International Students get Yearbook? Yes
but it is not financially feasible for the organization. Students must fund
Courtney if you are interested in Media Committee
Senators-please email Courney if you run into problems with
constituents don’t get year books so the Troubadour can adjust their numbers
was successful! THANKS KHDX!
§ If you get a wristband, please show up on
§ 267 guest wristbands, unsure of school
§ Why Super Mash Bros? By the time the survey
results were compiled, artists had already made previous commitments (turned
down by 9 acts on the list!)
§ Local dubstep artist preformed first, not
much attendance, but he is interested in coming back!
§ Lookout for an email if you would like a
§ StuAct interested in a show publicizing
upcoming activities, contact Knox
if your organization is interested.
§ Faculty may start some shows! (Dean on the
§ Despite the 2 week waiting period between
talking to different bands, KHDX still managed to hire a great act.
§ Great job Knox and Kendal!
o Multicultural Development Committee with Calvin Pun
to the new officers!
§ Anna Roane-Vice Chair
§ Desire Brown- Publicity Chair
§ Asli Ahmed- Secretary
§ Jack Finney-Treasurer
o Campus Kitty with Malena Outhay
applications are out! E-mail Malena Outhay for an application or pick one up on
the bulletin board across from the mailboxes.
apps already out!
§ Congrats to the Campus Kitty Executive
Vice Chair-Avery Roller, 2nd Vice Chair Hannah Hudspeth, Secretary
Robin Brown, Treasurer Collin Sitler, Also Shelby Howlett/Emily Jones, Karyn
o Social Committee with Will Phillips
Rush week in 2 weeks!
o Volunteer Action Committee with Rachel Robbins
Service Saturday: EcoFest, Saturday, September 10th
§ 3rd EcoFest, Run by Conway in
Laurel Park, kites, FREE FOOD
§ Dean builds a giant cardboard maze!
o Academic Policy with LaRonda Mitchell
member on board of trustees, voting position?
Point System being reevaluated
like feedback on how to increase student participation on convocation/honors
day… email Desh/LaRonda
§ Awarded 45 faculty avg $900 for going on
trips, not necessarily enough
less money than students for conferences/etc
sophomore retention rate at 85%, trying to increase AR financial aid
to a donor for Hendrix Oxford program….
o Student and Academic Concerns Committee with Daniel Williams and LaRonda Mitchell
o Communications Committee with Adelia Shiffraw
Student Suggestion box will be out this week! Feel free to drop suggestions in
the box by the mailboxes, on top of the recycling center.
o Committee on Committees with Gabe Breshears
students need sound equiptment/ set up for outdoor events contact Dylan
§ Waste Free event (nearly) (extra food to
Bethlehem house, recycling etc… thanks ECC)
info will be out THIS WEEK
o Executive Committee with Desh Deepak
Filling for SoCo, MDC, and freshman rep begins tonight
Retreat, tentative date October 1st
VII. New Business