Tuesday September 16,
2010
6:30 p.m. Campbell
Dining Room
Student Life and
Technology Center
I. Call to Order
II. Special Business
o WELCOME
TAYLOR – Freshmen Senator.
III. Announcements and Constituent Concerns
o Glass
Bottle – couple broken behind Murphy house. This is NOT GOOD! Your mother
doesn’t live on this campus to make decisions for you or to clean up after you!
This campus is our home. Lets keep it nice and clean! (:
o Can
we see what is going on with the email lists? IT liaison will address it. Karla
reports that we have this problem every Fall. This is nothing to be alarmed
about. IT will be contacted but keep your pants on…the problem will be fixed.
Also for IT, can we get some Statistical packages for OTC? Please and Thank
you.
o Air-conditioning
in Art Building B please please! Art majors need the space to work and the air
conditioning has not been properly working or turned off at night - in either
case, IT NEEDS TO BE FIXED! Lydia is going to contact the Art Faculty to see
what we can do! (:
o Cross
walk going to Art building is not really safe. Jim and Karla’s response: the
roads among Hendrix are not Hendrix owned. We have been trying for years to get
a legit crosswalk between Public Safety and Huntington. However, they will be
looking into it for you.
o To
address the concern about Vending machines in the Library: Vending machine is a
dining service – Ruairi Fox will be handling that! (:
o Composting
at Mills street. There is a composting site is behind the garden behind the
Public Safety. It is not that far off a walk.
o Follow
up: looking into New York Times –
they can not be delivered to individual apts. It will be at the post
office.
o Paul
Depre looked into the Wall Street Journal and you can order that online for
less than $2 a week. They are delivered to your mail box and you can even
access it 24/7 online! THAT IS A PRETTY SWWEEEEEEET DEAL! Thanks PAUL!
o Group
in the WAC concern from last week – After careful investigation, Karla
announced that they are apart of the sunshine membership within the WAC.
IV. Departmental Liaison Reports
o Breakfast
ISSUE – Taylor Kidd met with Mike Floyd and here is the deal. It has always
been that the hot breakfast closed at 8:30 and out of the kindness of the
cafeteria’s heart – which is mighty big – they would keep the food out until it
was gone or until 9:30. The reason they started taking it up was because
students complained when the roles were out. They will be keeping it out until
9:00 but now later. Next time students (including me), lets be a little more
understanding towards the caf ladies and gentlemen and be grateful that they
get up that early just so we can have food.
o WAC
and the tents: there some issues
with some logistical stuff going on. They will be discussing and getting back
to us.
V. Committee Reports
- Financial
Committee with Alexander Jones
o Outdoors
Club – 3 TENTS!
§ Storage
– maybe in the student activities storage area upstairs.
§ But
things have a tendency to walk away and Ozark Outdoors has some cheaper tents.
But they will last a while and it has a lifetime warranty.
§ New
organization so we need to give them a shot.
§ Motion
to approve – Approved, 2 opposing.
o FCA
§ Annual
event and it is always good fun!
§ For
the cups and plates – we are going to direct them towards the ECC!
§ FCA
is trying to grow the organization! YAY!
§ Motion
to approve $380: APPROVED, no opposing.
o Newspapers
§ In
the future, we are going to sort this to the media committee because the Exec
feels that the Profile should handle this!
§ Rose
Thompson was the first to bring this proposal however the Execs revised it to
take the log cabin out and change some of the dates. It cut some of the costs
down.
§ The
newspapers are a great thing to have in the mornings.
§ Motion
to approved $1424: APPROVED, no opposing
o MURPHY
TABLES
§ WE
ARE compensating Murphy tables that Murphy has already bought some more tables.
§ Issues
against with the property damage because the property was already in bad
condition, we should not set a president for funding damage equipment, and who
is to say that they were broken by Hendrix students. HOWever, we are a
community here and Murphy House is apart of our community. They give back to us
and it is all about peer responsibility.
§ There
is some controversial subject in the fact that some senators want to fund but
some do not want too. There was a lot of discussion tonight about it.
§ And
we are communicating with Murphy house with a prevention plan for next year,
and any event coming up.
§ There
were chairs broken this weekend, but it is not our responsibility because it
was not linked to a sponsored event on campus and there is no recollection of
when they chairs were broken.
§ Motion
to pass in full: APPORVED, two opposing.
- Committee on Student Affairs: Dean
Wiltgen and Karla C. Carney-Hall, PhD
o FRIDAY
NIGHT: we had some problems with guests at Hendrix. Usually when we have
problems they are attributed toward guests. At an event Sponsored by Martin.
When the 9 guests were asked to leave, they were angered and injured FOUR of
OUR Hendrix peers.
§ Our
response: we are working with Conway police department and Res Life and Public
Safety to identify the nine guests.
§ We
want the students to press charges. And if the students are from another
institution, the Dean will be engaging the other school to help out with this
problem
§ WE
need to WATCH OUT for our peers. Call public safety!!!!!! 501.450.7711
§ Events
that are not registered full events, it is tricky. Because there are not as
much security team to help out.
§ MAKE
SURE YOU CALL PUBLIC SAFETY IF YOU FEEL A LITTLE DISCOMFORT WITH PEOPLE YOU WHO
DON’T FEEL FROM OUR SCHOOL.
o SPECIAL
EVENTS COMMITTTEE – GRACE POTTER AND THE NOCTURNALS!!! You need to get a ticket
from the bookstore, but it is FREE! In the Worsham October 8th.
o Martin
Hall Council wants to talk about their concerns – please call Public Safety
- Environmental
Concerns Committee with Emily and Katherine
o Campout
this weekend – IT WAS LOOOOOTS OF FUN
o Glass
recycling started! We need glass Representatives!!!!!!!!! WE NEED VOLUNTEERS!
- Media
Committee with Hannah Sintek
o Finagling
is open for student at large members for the media committee.
o Profile
is out on SEPTEMBER 30th and there will be a release party next to
the kitchen in the SLTC!
- Multicultural
Development Committee with Molly Miller
o Meeting
was on Thursday
o WHITE
KIDS LOVE HIP HOP September 29th Worsham
o Marachi
night was great!
o BLOCK
PARTY on the 2nd of OCTOBER
§ Balloon
art and balloon animals by unity
o Habitat
for Humanity: competitive lincoln log cabin building
o Amnesty
International: letter writing, petitions
o International
Club
o SLIC:
face painting
o SBC:
bounce castle
- Campus
Kitty with Sabrina Bowles
o TSHIRTS
ARE IN for the 5k! it is this Saturday at the WAC at 3p.m. It is $12 for
participation.
o Working
on giving out money from last year!
- Social
Committee with Will Philips
o Foam
party was GREAT GREAT GREAT!
o NEXT
event is musical showcase this Saturday at 8! Bring out your families. It will
be held on the patio outside the SLTC
o There
is a lost and found for the missing clothing from foam party.
- Volunteer
Action Committee with Michaela Fraser
o We
are having great turnout for everything!!!!!
o ARTFEST
starts this Friday – THEY NEED A LOT OF VOLUNTEERS!!!!!!! COME ONE COME ALL.
o Harvest
Fest is October 28th! Come on out!
- Academic
Policy with Ruanda McFerren
o Ask
constituents to email me with concerns or comments that I may bring up at
Thursday's AP mtg.
- Student
and Academic Concerns Committee with Taylor and Ruanda
· Had
a mtg on Sunday, it went well. For the apartment councils, we are
going to try to have execs in place before fall break. Shortly after fall
break, we want to have elections for the whole council. Hopefully the
first event will take place before Thanksgiving.
· We
hope the apt council and the events that they plan will
be an opportunity to bring together the apt dwellers that are so
scattered across campus/ keep them connected to campus.
· We will
meet with the execs for the apts and the house council to work on
getting constitutions drafted, this will probably take place after fall break.
· Still
working on getting the internship stuff prepared.
o
-Next mtg will be on the 27th at 9:30 pm
- Communications
Committee with Emily Jones
o Tshirt
o Sign
for office hours and for meetings.
o Box
should be around soon.
- Committee
on Committees with Torey Hayward
- Executive
Committee with Lydia Nash
o MAKE
SURE YOU EMAIL LAYMAN! Bruce that is.
o Policy
with exclusive clubs. We are trying to figure out our stances. As execs we
don’t want to recognize clubs that are exclusive. Not cool.
VII. New Business
o Tomorrow
night – “LETS TALK ABOUT IT”. It is about sexual assault and we should all
attend at 8 tomorrow night.
o Recycle
bins in the burrow.
VIII. Adjournment
DISCRETIONARY
Request for Discretionary Funds
Prepared by:
Fellowship of Christian Athletes- Erin McKinney
Budget Breakdown: See attached line-item budget breakdown
Organization Name: Fellowship of Christian Athletes
Requesting: $450
For: Annual Family Weekend Beach Volleyball
Blast
When & Where will
this Event Occur: Saturday,
September 25 from 10am-5pm at the sand volleyball court behind the WAC
Master Calendar
Confirmation: yes
Event Details: Fellowship of Christian Athletes is
sponsoring our annual Beach Volleyball Blast that takes place on the Saturday
of Family Weekend. We have a 4v4
beach volleyball tournament and serve lunch. Lunch this year will be a cookout, serving hamburgers,
hotdogs, and chips. Typically,
approximately 200 people attend this event.
Line-Item Budget Breakdown
Event: Family
Weekend Beach Volleyball Blast
Expected Date:
September 25, 2010
Expected Cost:
$391
Food:
$406
Hot
dogs $60.00
Hot
dog buns $13.00
Hamburgers $150.00
Hamburger
Buns $22.00
Chips $35.00
Drinks $20.00
Cups $12.00
Ketchup $8.00
Mustard $6.00
Relish $3.00
Lettuce $10.00
Mayonnaise $8.00
Tomatoes $8.00
Cheese $10.00
Pickles $4.00
Plates $16.00
Napkins $6.00
Charcoal $10.00
Lighter
Fluid $5.00
Total: $406
Proposal for
Newspapers to Be Made Available in the Cafeteria:
Last year, Hendrix Student Senate provided funding for 12
copies of the New York Times and 10 copies of the Arkansas Gazette
to be delivered to the cafeteria everyday. The students, faculty, and cafeteria
staff enjoyed reading these publications while in the cafeteria, and returned
them to the stand to be re-used as they left. In addition to the continuation
of this program with these two paper, I propose that this year the cafeteria
also receive 5 copies of Conway's local paper, the Log Cabin Democrat.
Hendrix College is a part of the Conway community, and I believe it is
critically important to stay up-to-date on local issues and support the local
newspaper. I am requesting $2455.00 for 5 subscriptions of the Log Cabin
Democrat, 10 subscriptions of the Arkansas Gazette, and 12
subscriptions of the New York Times.
The Log Cabin Democrat
The subscription fee for the Log Cabin Democrat is $9.50 per month. For the
total school year the cost per subscription (nine months, Monday through
Saturday) is $85.50. For 5
subscriptions, the total cost for the whole year is $427.50
The Arkansas Gazette CALL
The Gazette's discount for student subscriptions is $126.00
(per subscription) for nine months, excluding fall, Christmas, and spring
breaks. For 10 subscriptions, the total cost for the school year is $1260.00
The New York Times
The New York Times cost $32.00 per semester (Monday through
Friday), which is more than 50% off the news-stand price. For 12 subscriptions,
the total cost for both semesters of this school year is $768.00.
5 orders of a 9 month subscription to the Log Cabin
Democrat: $427.50
10 orders of a 9 month subscription to the Arkansas Gazette:
$1260.00
12 orders of a 9 month subscription to the New York
Times: $768.00
Total: $2,455.00
Justification:
Access to various news sources is a necessity for creating
an informed public that is capable of becoming involved in complex decisions
facing society. Although there are
copies of these papers in the library, very few students actually go to the library
with the intention of reading the paper.
We feel by giving students ready access to the papers every single day
by placing the papers in the cafeteria, students will be more likely to read. Furthermore, having newspapers at hand
will encourage students to discuss other news issues once the articles have
been read in Table Talk. By purchasing papers through the school, students can
receive the discounted rate and share the papers amongst themselves, reducing
the total number of papers students would otherwise need to purchase.
A well-rounded education is necessary for an active
citizenry and we feel by offering papers this continues the liberal arts
understanding of educating “unto the whole person.” Free papers are common at most other liberal arts colleges,
and has been instituted for the past two school years at Hendrix. The program has been a success; on any
given day, all copies of The Gazette and the New York Times were
in circulation by lunchtime. Hopefully, the availability of daily news will
help make class discussions more meaningful by giving students a greater
understanding of current events. Secondly, many students feel that apathy
towards greater social concerns is a major problem on Hendrix campus; by giving
people readier access to information on what is going on outside of our
“bubble,” a greater sense of social urgency will be created. Also, many feel that the city of Conway
is a cultural void. The Log
Cabin Democrat will hopefully dispel some of this notion, but also will
encourage students to become active outside of the strict confines of
campus. Very few students actually
know what is going on within Conway, and hopefully by making people aware of
important events, people will be able to expand their education.
We understand that a subscription to this many papers
consumes a fair portion of paper. However, we believe by making the papers
available, students will become more concerned with environmental issues and
change their habits in the long run—thus more than compensating for the initial
investment. Papers will be
recycled at the end of the day. As alluded to above, by sharing papers amongst
students and staff, the total number of papers that are already purchased can
be reduced through sharing.
Structure:
Last year, it was arranged with the couriers of the Arkansas
Gazette and the New York Times to deliver to the racks in the
cafeteria. Above the racks will be
a sign asking for people to return the papers to the rack once they have
finished reading the papers. The
program has been enthusiastically approved by the cafeteria personal. Employees
of the respective papers will deliver the Gazette and the Log Cabin
before 8:00am, and with the New York Times, though no later than 9:00am.
The papers will be suspended during times when students are on break. With the exception of the NYT, the
papers will be delivered on the weekends.
The subscriptions can change in the future, with either more papers
being added (pending the demand by the student body) or additional news sources
to avoid a biased presentation of the news. The current choices for papers have been made due to their
dealing with local issues (the Log Cabin and the Gazette) and their high
quality of reporting, as well as the convenience for delivery. With Senate
approval of funding, this program can start next week.
Proposal arranged by Rose Thomson
314-640-5330
thomsonre@hendrix.edu
Request for Discretionary Funds
Prepared by: Senate
Exec
Budget Breakdown: (Attach a line-item budget with each
expense of the event)
Organization Name: Student Senate
Requesting: 1,095
For: 3 Murphy Tables at $365/table
When & Where will
this Event Occur: N/a
Master Calendar
Confirmation: N/a
Event Details:
At Shirttails 4 tables were broken by students standing on
them. After much discussion, we
feel that reimbursing Murphy for 3 of these tables is appropriate.
Request for Discretionary Funds
Budget Breakdown:
·
Three - Kelty Yellowstone four person tent
(Lifetime Warrenty) - $120
Organization Name: Outdoor
Club
Requesting: Tents
For: When we go
camping we have the proper equipment that we will take care of and always have
on hand. The WAC tents will be used if more tents are needed, but they are not
always reliable to be able to check out or even there at all.
When & Where will
this Event Occur: All year at any camping adventure and these tents will
last a long time because they are a good investment.
Master Calendar
Confirmation: N/A
Event Details: We
will look into storing the tents if we can get them