Tuesday September 07,
2010
6:30 p.m. Campbell
Dining Room
I. Call to Order
II. Special Business
III. Announcements and Constituent Concerns
·
Andrew Chesser – more bike racks in front of the
sltc
·
Lin Choung- more bike racks in front of
Galloway.
o Free
Laundry???just because it is free, doesn’t mean you should waste it – water,
electricity.
·
Bike registration – didn’t get ratified in staff
meeting, that should start in January; Spring semester 2011.
·
Paul Depre
o Hardin
– bins for the washer and dryers – sounds like a hall council issue.
·
Huntington/Clifton are upset that they are being
charged for laundry but they have to walk a “long ways” and may not even use
it.
o We
are looking into long term plans but the city is blocking all the ideas, and we
have put in more at Hendrix corner for your use! (:
o Community
room bad access – Dean will fix this.
·
Almas- WAC is there a possibility we can get
wipes to wipe machines down.
·
2 people scanning cards in the caf????
o Karla:
the problem is that it doesn’t help the inside traffic, but we can definitely
check into it.
·
MARTIN IS STILL short on pecans.
IV. Departmental Liaison Reports
·
PHYSICAL PLANT! – request to inform of the
increase vandalism around campus. Lots of toliets clogged, lights damaged,
windows damaged. Money spent on vandalism takes money away from making the
campus beautiful. Everyone just look out and this is UNACCEPTABLE.
V. Committee Reports
·
Volunteer Action Committee with Michaela Fraser
o MOVED
UP
o Kickoff
is tonight!!!!!!
o Meetings:
Sunday at 6 in the kitchen
o Lots
coming up in September….more info coming up next week
- Financial
Committee with Alexander Jones
- American
Chemical Society- $1,000.00
- For
the shirts- talk to the departments (CHEMISTRY AND ADMISSIONS)
- Cupcakes
– we can loan you money and you can return monies.
- Ecofest
– JUST FUND ECOFEST OF $50 – MOTION TO Approve; APPROVED – no opposing
- Troubadour-
$479.00
- Motion
to Approve – APPROVED; no opposing
- Cafeteria
Newspaper Program- $2,455.00
- This
is not an organization, but a person suggesting this. It goes through
Exec. But we want to look into other options, and maybe we should give
it a home for some committee to take care of every year.
- Motion
to table – Approved; no opposing.
- Campus
Kitty Update!
- There
is going to be a reform – fincom is going to take care of it.
- CRL
Recommendations
- Hall
Councils are having problems with Res Life funding….?? Karla will take
care of it.
- Discretionary
Fund- Spending Money Wisely!
- Funding
Processes –just spend wisely
- Committee
on AWESOMENESS!: Dean Wiltgen and Karla C. Carney-Hall, PhD
- No
one stepped forward from the vandalism.
- Parking
updates – gravel parking lot! ITSSSS READY!
- Campus
Kitty with Sabrina Bowles
- Moved
up – APPROVED; no opposing
- First
event September 25th: Fun Run 5K. Apart of Family Weekend!
- Applications
are coming!!! (:
- Special
Committee on the Constitution: Derek Cash
- Motion
to nix CRL chair from Constitution – Approved; no opposing.
- Motion
to add VP of student affairs to advising lists – approved; no opposing.
- Motion
to accept the revised constitution – approved; no opposing!!!! WE HAVE A
CONSTITIUTION
- Environmental
Concerns Committee with Emily and Katherine
- 300
Plates and 300 cups! (:
- Ecofest
– cleaning up bikes for bike power energy from 4-6! Teaming up with bike
revolution!!!!! (:
- Meeting
this Thursday at 7 room 106: regular
- Teaming
up with Fellowship this week; they order all their food from Conway
Locally Grown
- Meet
at bell tower at 9am for ECOFEST! Ecofest 10 to 4! At Laurel Park
- Glass
recycling: next Monday the 13th at 7!!RM 106
- Anybody
interested in being an officer come to the meeting Thursday.
- Media
Committee with Hannah Sintek
- Profile
and Troubador did most of their hiring
- Profile
is going back online.
- Release
date for PROFILE September 30th
- Troubador
still needs two more positions: Co-Residence Life Editor, Sports
Assistant Editor.
- Aonian
filing closes tomorrow.
- Updated
Constitution for KHDX! We are going to talk to them about that.
- KHDX
- Website
that will be streamlining – end of the week
- More
programmingJ
- Printer
– that nobody uses; it is a large format printer! Donate it!
- Multicultural
Development Committee with Molly Miller
- Nothing
NEW.
- Block
party – still October 2nd.
- ANYBODY
interested in DJing or Playing Guitar.
- Elections
are next Tuesday!!! YAY!
- Social
Committee with Will Philips
- Next
Week FAUX RUSH WEEK! No hurricanes on the horizon! (: YAY!
- Monday
– Movie Night: Revenge of the Nerds
- Tuesday
– Northside Rush: VZ Beach – including – that is up to the dorms
- Wednesday
– LIP SYNC!!! – Apts are invited to sing.
- Thursday
– Southside Rush: On hardin Lawn – up to
- Friday
– Trash Pong
- Saturday
– FOAM PARTY: Brick Pit!
- Academic
Policy with Ruanda McFerren
- Meeting
Thursday! Any concerns – Thursday by noon!!!(:
- Student
and Academic Concerns Committee with Taylor and Ruanda
- Communications
Committee with Emily Jones
- Meeting
Attendance
- Under
Section V: A1,2,3,4,5 in the By-laws.
- If
you know you are going to miss because of school business, it would be
nice if you go ahead and email me.
- Outside
Meetings – talked about it in my one person meeting and in exec however
because of logistics, we decided against it.
- MEETING
FLAG/SIGN instead.
- T-shirts
- They
will be revealed on the Senate Day that Torey will be talking about.
- Committee
on Committees with Torey Hayward
- First
meeting next weekend.
- SENATE
RETREAT!!!! SENATE DAY!
- Parliamentary
procedure, t-shirts, maybe have dinner with KARLA!!!!!
- Executive
Committee with Lydia Nash
- Website
Maintenance
- LYDIA!
Is getting it done. Easier for students to see where their money is
going.
- PHOTTTOOOOS
VII. New Business
·
President Cloyd’s surgery went well! Out of
hospital. Back around mid-october!
·
If you have feedback- backpack issue outside of
the caf
o Any
suggestions???????
VIII. Adjournment
·
Motion to adjournment – APPROVED; no opposing.
________________________________________________________________________
DISCRETIONARY
Request for Discretionary Funds
Prepared by: Courtney
Johnson
Budget Breakdown:
Line item budget for Troubadour Discretionary Request
$410.00 Additional
License for Adobe CS5 Standard Software
Since the Troubadour was granted funds for a new computer this
year we must make sure that the software on each of our computers matches. It
is not possible to create the book using two different versions of Adobe CS
software. The current yearbook computer has CS4 but unfortunately since CS5 was
released earlier this year we are unable to purchase the older version for the
new computer. In order for our computers to carry the same software we will
need to purchase an additional CS5 license to be installed on the current
computer. This price comes from IT and reflects an educational discount.
$69.00 Apple
Wireless Keyboard
Our current keyboard does not function well. It sticks and
makes it difficult to type. This sticking increases the chance of errors in our
text. We would like to purchase a new keyboard so that we may eliminate this
risk for error.
Organization Name: Troubadour
Requesting: $1,360.12
For: Final 2010 Payment, Software Purchase,
and Hardware Purchase
When & Where will
this Event Occur: n/a
Master Calendar
Confirmation: n/a
Event Details: n/a
Proposal for
Newspapers to Be Made Available in the Cafeteria:
Last year, Hendrix Student Senate provided funding for 12
copies of the New York Times and 10 copies of the Arkansas Gazette
to be delivered to the cafeteria everyday. The students, faculty, and cafeteria
staff enjoyed reading these publications while in the cafeteria, and returned
them to the stand to be re-used as they left. In addition to the continuation
of this program with these two paper, I propose that this year ethe cafeteria also
receive 5 copies of Conway's local paper, the Log Cabin Democrat.
Hendrix College is a part of the Conway community, and I believe it is
critically important to stay up-to-date on local issues and support the local
newspaper. I am requesting $2455.00 for 5 subscriptions of the Log Cabin
Democrat, 10 subscriptions of the Arkansas Gazette, and 12
subscriptions of the New York Times.
The Log Cabin Democrat
The subscription fee for the Log Cabin Democrat is $9.50 per month. For the
total school year the cost per subscription (nine months, Monday through
Saturday) is $85.50. For 5
subscriptions, the total cost for the whole year is $427.50
The Arkansas Gazette CALL
The Gazette's discount for student subscriptions is $126.00
(per subscription) for nine months, excluding fall, Christmas, and spring
breaks. For 10 subscriptions, the total cost for the school year is $1260.00
The New York Times
The New York Times cost $32.00 per semester (Monday through
Friday), which is more than 50% off the news-stand price. For 12 subscriptions,
the total cost for both semesters of this school year is $768.00.
5 orders of a 9 month subscription to the Log Cabin
Democrat: $427.50
10 orders of a 9 month subscription to the Arkansas Gazette:
$1260.00
12 orders of a 9 month subscription to the New York
Times: $768.00
Total: $2,455.00
Justification:
Access to various news sources is a necessity for creating
an informed public that is capable of becoming involved in complex decisions
facing society. Although there are
copies of these papers in the library, very few students actually go to the
library with the intention of reading the paper. We feel by giving students ready access to the papers every
single day by placing the papers in the cafeteria, students will be more likely
to read. Furthermore, having
newspapers at hand will encourage students to discuss other news issues once
the articles have been read in Table Talk. By purchasing papers through the
school, students can receive the discounted rate and share the papers amongst
themselves, reducing the total number of papers students would otherwise need
to purchase.
A well-rounded education is necessary for an active
citizenry and we feel by offering papers this continues the liberal arts
understanding of educating “unto the whole person.” Free papers are common at most other liberal arts colleges,
and has been instituted for the past two school years at Hendrix. The program has been a success; on any
given day, all copies of The Gazette and the New York Times were
in circulation by lunchtime. Hopefully, the availability of daily news will
help make class discussions more meaningful by giving students a greater
understanding of current events. Secondly, many students feel that apathy
towards greater social concerns is a major problem on Hendrix campus; by giving
people readier access to information on what is going on outside of our
“bubble,” a greater sense of social urgency will be created. Also, many feel that the city of Conway
is a cultural void. The Log
Cabin Democrat will hopefully dispel some of this notion, but also will
encourage students to become active outside of the strict confines of
campus. Very few students actually
know what is going on within Conway, and hopefully by making people aware of
important events, people will be able to expand their education.
We understand that a subscription to this many papers
consumes a fair portion of paper. However, we believe by making the papers
available, students will become more concerned with environmental issues and
change their habits in the long run—thus more than compensating for the initial
investment. Papers will be
recycled at the end of the day. As alluded to above, by sharing papers amongst
students and staff, the total number of papers that are already purchased can
be reduced through sharing.
Structure:
Last year, it was arranged with the couriers of the Arkansas
Gazette and the New York Times to deliver to the racks in the
cafeteria. Above the racks will be
a sign asking for people to return the papers to the rack once they have
finished reading the papers. The
program has been enthusiastically approved by the cafeteria personal. Employees
of the respective papers will deliver the Gazette and the Log Cabin
before 8:00am, and with the New York Times, though no later than 9:00am.
The papers will be suspended during times when students are on break. With the exception of the NYT, the
papers will be delivered on the weekends.
The subscriptions can change in the future, with either more papers
being added (pending the demand by the student body) or additional news sources
to avoid a biased presentation of the news. The current choices for papers have been made due to their
dealing with local issues (the Log Cabin and the Gazette) and their high quality
of reporting, as well as the convenience for delivery. With Senate approval of
funding, this program can start next week.
Proposal arranged by Rose Thomson
314-640-5330
thomsonre@hendrix.edu
Request for
Discretionary Funds
Prepared by: Cameron Crane
Organization Name: Student Affiliates of the
American Chemical Society
Requesting: Funding for four events throughout the year, $1,000 in
total.
1) Ecofest (Laurel Park, Conway,
Saturday September 11): The ACS
Student group co-hosts a “Water, Water Everywhere” interactive display area. We
present this area with the Conway High School Biology club (9th
&10th graders).
Last year, at the first Annual Conway Eco fest, kids and parents made
low tech water filters, little kids played water droplet games,
hands-on-activities included demonstrations of surface tension and pH. Over 20 Hendrix Students and 20 Conway
High school students helped over 100 kids learn more about water properties,
water purification and water use on our planet.
2) Mole day (Hendrix Campus, our group
alone)): The ACS Student group hosts chemistry for the public with a T-shirt
making table and a cup-cake periodic table in the SLTC. “Buy an As cupcake
(arsenic) for your friends today!”
We present a large periodic table in the brick pit. Last year 5 people
organized the events and over 40+ students participated in the activities.
3) Earth Day (April, part of the campus
celebration): The ACS Student group intend to organize a viewing of Planet Earth
movie (30 people attended last year) and an earth friendly chemistry activity
table campus Earth Day.
4) Ridin’ Dirty with Science (June 5-7, 2011): This is a
summer science camp organized and executed by 16 Hendrix students to engage and
educate children from the Boys and Girls Club of Faulkner County. In 2010, the Ridin Dirty program
involved over 50 children, rising 3rd -7th graders (age 8-12), in two 2-day
sessions to the Hendrix laboratories. This project ran twice within the week of
June 7-11 with a first session of 19 students and a second session of 33. Previously, this has been funded by
Odyssey but they are concerned that they cannot continue their previous level
of support. Most of the students involved get Odyssey credit.
Master Calendar Confirmation: Mole day and Earth day have been added to the master
calendar. Ridin Dirty with Science
is not on the master calendar as it is during summer break and its scheduling
is dependent on when the Conway School District ends school for the summer. Eco Fest is off campus and will not be
added to the master calendar.
NEW CONSTITUTION
Hendrix College
Student Senate Constitution
Preamble
We, the students of
Hendrix College, in order to participate in the governance of the college
community, to give direction and voice to student concerns, and to provide a
framework for a number of activities and services for students, do ordain and
establish this Constitution of the Hendrix College Student Association,
provided that no part of this Constitution nor any action taken under its
authority shall conflict with the policy of the College.
Article I
Section 1. All regularly enrolled
students at Hendrix College, as certified by the Registrar of the College,
shall be members of the Hendrix College Student Association.
Section 2. All executive and legislative
authority of the Student Association shall be vested in a Student Senate. The
Student Association shall elect a President and a Vice President who shall
serve as President and Vice President of the Senate. Each living unit, as
defined by the Senate, shall be represented on the Senate by a representative
who must reside in that living unit during his/her tenure in office. The Senate
may also add additional elected representatives in its Bylaws as it deems
necessary. The President shall nominate, subject to the approval of the Senate,
non-voting officers, and nonvoting advisors which the Senate shall deem
necessary.
Section 3. The Senate shall meet
regularly, and special meetings may be called by the President or upon petition
of a majority of the elected members of the Senate. The Senate may adopt its
own rules and/or procedures.
Section 4. All regular and special
Senate meetings shall be open to all members of the Student Association and
members of the Hendrix faculty and staff unless, by majority vote, the Senate
shall go into executive session.
Section. 5. All acts, resolutions, and
allocations passed by the Senate must be approved by a majority vote unless
otherwise provided for in this Constitution. All votes must be cast in person
or by an appointed proxy.
Article II
Section 1. The Senate shall have the
authority to appoint student members to the various Standing Committees of the
College on which there are student members. The Senate may request reports from
these committees.
Section 2. The Senate shall have the
authority to establish permanent and temporary student committees, agencies,
and offices as it deems necessary and appropriate. The Senate shall designate
the powers and responsibilities of these committees, agencies, and offices, and
shall have the authority to appoint and remove the officers and members of such
groups.
Section 3. The Senate shall have the
authority to allocate the Student Activity Fund. The Student Activity Fund
shall consist of: (1) Student Activity Fees paid to the College by each student
at the beginning of each term, and (2) any other income not specifically
designated by authority of the Student Association to other purposes.
1. Changes in the amount of the
Student Activity Fee shall be approved by a two-thirds majority vote of the
Senate. Such changes must be approved by the Board of Trustees of the College.
2. The Business Office of the College
shall be the depository of the Student Activity Fund.
3. Monies shall be withdrawn from the
Student Activity Fund only on the signed warrant of the Treasurer of the
Student Association.
4. The Senate may request that the
College audit the records of the Student Association.
Section 4. The Senate shall have the
authority to require its agencies, committees, and offices created under
authority of Article 11, Section 2, to submit written requests for funds.
Article III
Section 1. The President of the Student
Association shall:
a. preside over all meetings of the
Association and the Student Senate, unless otherwise provided for in this
Constitution;
b. serve on Standing Committees of the
College as designated by the College faculty;
c. assure that an annual Student
Association Budget is submitted for consideration and approval by a majority of
the Senate; and
d. enforce, along with the Senate,
this Constitution and all regulations passed under its authority.
Section 2. The Vice President of the
Student Association shall discharge the duties of the President when, for any
reason, the President is unable to serve. At other times, he/she shall serve in
the Senate as a representative-at-large.
Section 3. The Treasurer of the Student
Association shall be a non-voting member of the Senate. Acting under the
allocation authority of the Student Senate, he/she shall sign all warrants for
allocations of the Student Activity Fund.
Section 4. All members of the Senate
shall discharge any duties delegated to him/her by this Constitution or by the
Senate.
Article IV
Section 1. If, for any reason, the
office of President of the Student Association becomes vacant, the Vice
President shall assume the Presidency. If, for any reason, the office of Vice
President of the Student Association becomes vacant, the Senate shall make
provisions for a special election in accordance with the appropriate provisions
of this Constitution and the Election Code.
Article V
Section 1. The Senate shall establish an
Election Code governing the campaigns and elections for Senate offices in
accordance with appropriate provisions of this Constitution, and shall
supervise the elections, the tabulation, and the printing of ballots. The
Election Code shall be posted at least two weeks before the opening filing date
of an election.
Article VI
Section 1. Any question involving the
constitutionality of actions of the Senate, members of the Senate, or agencies
of the Senate operating under this Constitution shall be answered by a Council
of Review. This Council shall consist of:
a. the Dean of the College, who shall
serve as chairman;
b. the faculty advisor(s) to the
Senate;
c. one other faculty member selected
by the Student Senate; and
d. student members of the College
Judicial Council.
Section 2. Any individual who questions
the constitutionality of any action of the Senate, members of the Senate, or
agencies of the Senate operating under this shall submit his/her contention in
writing to the Chairman of the Council. The Council shall conduct open
hearings.
Article VII
Section 1. Amendments to this
Constitution shall be initiated by at least a two-thirds vote of the Senate or
by a petition submitted by any member of the Student Association. Each petition
for an amendment shall contain the full text of the proposed amendment and
shall be signed by at least thirty percent of the members of the Student
Association. Petitions for amendments shall be filed with the Senate.
Section 2. The Senate shall have
proposed amendments posted at least three days before the Student Association
is to vote on the proposal.
Section 3. The Senate shall make
provisions for a special election for any duly initiated constitutional
amendment; provided that such an election shall be held no later than three
weeks following the initiation of the amendment; provided further that no such
election shall be held during the final two weeks of a term. An amendment shall
become effective as a part of this Constitution only if approved by a majority
of the votes cast on the amendment.
Section 4. A new Constitution to replace
this Constitution shall be initiated and adopted in the same manner that amendments
to this Constitution are to be initiated and adopted.
Bylaws
SECTION I.
MEETINGS
A. The Hendrix
College Student Senate, hereafter referred to as the Senate, will meet each
Tuesday night at 6:30 at a predetermined location, provided it is not the last
week of any semester or during a holiday.
B. The
Presidential Assistant will post an agenda and distribute it to all members of
Senate at least twelve (12) hours prior to each regular meeting.
C. The Secretary
will record the minutes of each meeting and will provide them to any member of
the Student Association who so requests within forty-eight (48) hours after
each meeting.
D. Special
meetings may be called by the President as outlined in Article I, Section 3 of
the Constitution of the Hendrix College Student Association (hereafter referred
to as the Constitution). An emergency meeting may be held either to
supplement the regular weekly meeting or to replace it. All reasonable
effort must be made to give all voting members of the Senate at least twelve
(12) hours notice of any emergency meeting. The attendance policy, as
outlined in Section V of the Bylaws of the Hendrix College Student Senate
(hereafter referred to as the Bylaws), will not apply at emergency meetings
unless a notice of at least five (5) days has been given to each voting member
of Senate.
SECTION II.
MEMBERSHIP
A. The Senate
shall consist of voting members, officers, chairs, and advisors.
1. Voting
Members
§ Living Unit Representatives:
Three representatives from the Apartments, Couch Hall, Galloway Hall, Hardin
Hall, the Houses, Martin Hall, Off-Campus, Raney Hall, and Veasey Hall
§ Class Representatives: One
representative from each class: Freshman, Sophomore, Junior, and Senior.
§ Officers: President (votes to
make or break a tie) and Vice-President
2. Officers of
the Senate
§ President
§ Vice-President
§ Presidential Assistant
§ Secretary
§ Treasurer
§ Academic Policy Representative (who
shall also serve as representative to the board of trustees and is required to
attend Academic Policy, Executive and Senate meetings)
3. Chairs
§ Social Committee Chair
§ Media Committee Chair
§ Multicultural Development Committee
Chair
§ Environmental Concerns Committee
Chair
§ Council on Residence Life Chair
§ Elections Commission Chair
§ Shirttails Serenade Committee Chair
§ Campus Kitty Chair
4. Advisors
§ Faculty Advisor(s)
§ Dean of Students
§ Vice President of Student Affairs
B. If, for any
reason, the office of a living unit representative or a class representative
becomes vacant, the Senate shall make provisions for a special election in
accordance with the appropriate provisions of the Constitution, these Bylaws,
and the Election Code.
C. Voting members
of Senate holding a paid Chair position of a permanent committee of the Senate
must abstain from votes concerning their committee. No student may hold more than one position paid through the
Student Activity Fund pending extreme cases in which vacancies occur. In
such cases, persons can hold up to two positions, so long as the positions are
not related, determined at the discretion of the Student Senate on a
case-by-case basis.
SECTION III.
PROCEDURE
A. Meetings of
the Senate will be conducted according to the most recent edition of Robert’s
Rules of Order; unless otherwise provided for in either the Constitution or the
Bylaws. The Executive Committee may submit a simplified parliamentary
procedure document based on Robert’s Rules of Order for approval by the
Senate. If adopted by a two-thirds vote of the Senate, this document
shall serve as the rules of order for the Senate, with Robert’s Rules of Order
persuasive in circumstances not outlined in the document.
B. A quorum of
the Senate is defined as a majority of voting members. A quorum must be
present for the Senate to conduct any business.
D. In voting, a
majority is defined as a majority of the voting membership. A two-thirds
majority is defined as a two-thirds majority of the voting membership of the
Senate.
E. The president
may vote only to make or break a tie.
F. Only voting
members, except the president, may make or second motions.
G. A member of
Executive Committee will keep a record of all votes on main motions made during
Senate meetings, including those made or discussed in executive session, and
excluding only those made during the meeting to discuss nominations to the
College Judicial Council, Committee on Academic Integrity, Traffic Appeals
Board, and Peer Disciplinary Panel.
SECTION IV.
EXECUTIVE SESSION
A. Senate has the
power to enter executive session, as vested by Article I, Section IV of the
Constitution.
B. All Committee
on Committee meetings to discuss nominations will be held in executive
session. The nominations arising from these meetings may be made public
at the discretion of the chair.
C. Only the
Senators, Officers, the Academic Policy Representative, and the Chairs outlined
in Section II of the Bylaws will be allowed to remain in a meeting once it has
entered into executive session.
D. A Senator is
considered in violation of executive session if he or she repeats outside of
executive session any matters discussed during the session. Any Senator
who is accused of said violation is subject to removal as outlined in Section
VIII of the Bylaws.
E. Each time the
Senate enters executive session its members may, before exiting, prepare a
statement reflecting the nature of the business conducted and/or opinions
expressed in executive session. This section does not apply to any
Committee on Committees meetings.
SECTION V.
SENATORS’ RESPONSIBILITIES
A. Attendance
1. Senators are
required to represent their respective student constituency to the best of
their ability. This requires not only attendance at meetings but also
active participation in both official and unofficial Senate obligations.
2. Attendance of
Senate meetings is of paramount importance not only to the Senator, but also to
the constituency. Regular Senate meetings, as well as meetings of Senate
committees, are important in ensuring Senate's efficiency in dealing with
issues that concern the Student Association and the College. Lax attendance of
these meetings will not be tolerated.
3. All members of
Senate, as defined in Section II, are required to attend every Senate
meeting. The Secretary will keep a record of attendance at each
meeting. It is the responsibility of the member to notify the Secretary
prior to any absence if he or she wishes the absence to be excused.
Absences may be excused in cases of college business or personal emergency or
if the member arranges a substitute to attend in his or her place.
4. Senators shall
attend all meetings of the committees to which they have been appointed. If a
Senator is unable to attend a meeting for any reason, he/she shall contact the
Chair of that committee before the meeting occurs. The Chair of the respective
committee shall enforce this policy and shall deem absences “excused” or
“unexcused.” When a Senator accumulates two (2) unexcused absences, the
Chair is to notify the Senator and the President in writing of the unexcused
absences on the same day the second absence occurred.
5. Any Senator
with more than two (2) unexcused absences from regular Senate meetings three
(3) or more unexcused committee meeting absences during the course of his/her
term of office, he/she shall be subject to removal from office by impeachment.
B. Communication
with College Staff and Administration
1. The President
may designate any Senator or Officer of the Senate to serve as a liaison with a
Hendrix department or staff member. Departments shall include, but not be
limited to, Information Technology, Dining Services, Physical Plant, Media
Center, Athletics, and Residence Life. The role of the liaison shall be
to maintain or develop a positive working relationship with a member of the
designated department.
2. No Senator or
Officer shall serve as a liaison to more than two (2) departments.
3. The Executive
Committee shall serve as a liaison between the Senate and members of the Senior
Staff of the College.
C. Communication
with Constituents
1. Communication
with a Senator's respective student constituency is essential to the proper
functioning of Senate. This shall be maintained not only through Senate notes
but also through one-on-one interaction with those constituents. All
housing representatives shall be responsible for distributing weekly
notes. All class representatives shall be responsible for producing
class-specific notes to be distributed among the members of their class
weekly.
2. The purpose of
Senate notes is communication with students. It is of paramount importance that
these notes be posted punctually and that they contain information pertinent to
that work which the Senate is doing. Therefore, the notes shall accomplish the
following things:
§ Encourage communication between
Senators and constituents;
§ Accurately reflect information
relayed at Senate meetings, clearly distinguishing facts from senator’s
personal opinions
§ Include pertinent information from
the official minutes;
§ Be posted by Saturday at noon
following the most recent Senate meeting; and, be brought to the next week's
Senate meeting and emailed to the Secretary at the time of publication.
3. If a Senator
fails to meet the above guidelines four (4) times within his or her term of
office, he or she shall be subject to removal from office by impeachment.
The Senate Executive Committee shall monitor the punctuality and content of
Senate notes according to the above guidelines.
D. Communication with Other Senate Members
1. It is expected that
each senate member will treat all other senate members with respect and
courtesy. If any senate member feels that they have been treated
disrespectfully, it is this senate member’s responsibility to bring this to the
attention of the Senate advisor.
SECTION VI.
COMMITTEES
As outlined in Article
II, Section 2 of the Constitution, the Senate has the power to create
committees. The following will be considered standing committees of the
Senate:
1. Executive
Committee
2. Communications Committee
3. Student and Academic Concerns Committee
4. Finance Committee
5. Committee on Committees
The following will be
considered permanent committees of the Senate:
1. Social Committee
2. Environmental Concerns Committee
3. Multicultural Development Committee
4. Media Committee
5. Welcome Week Committee
6. Campus Kitty Committee
7. Elections Commission
8. Shirttails Serenade Committee
A. Senate Standing Committees: The Senate shall be organized into
the following committees, with no Senator serving on more than two (2)
committees:
1. The Executive
Committee shall be chaired by the President and shall operate according to
a committee document appended to these Bylaws.
2. The Communications
Committee shall be chaired by the Secretary of the Senate and shall operate
according to a committee document appended to these Bylaws.
3. The Student
and Academic Concerns Committee shall be co-chaired by the Presidential
Assistant and the Academic Policy Representative and shall operate according to
a committee document appended to these Bylaws.
4. The Finance
Committee shall be chaired by the Treasurer of the Student Association and
shall operate according to a committee document appended to these Bylaws.
5. The Committee on Committees shall be chaired by the Vice
President and shall operate according to a committee document appended to these
Bylaws.
B. Student
Association Committee Assignments
1. Senate will
have the power to appoint students to Faculty Committees, as vested by Article
II, Section 1, of the Constitution. The Vice-President, as chair of the
Committee on Committees, will maintain contact with each student delegate to
the following Faculty Committees and will ask a member of each committee to
submit a report to the Senate either in writing or in person each time the
committee meets. The Committee on Committees will be responsible for
arranging a selection process and for recommending applicants to the Senate for
the following Faculty Committees:
- The Student Life Committee:
three (3) students and one (1) alternate
- The Enrollment & Financial
Aid Committee: two (2) students and one (1) alternate
- The Curriculum Committee:
three (3) students and one (1) alternate
- The
International/Intercultural Committee: two (2) students and one (1)
alternate
- The Diversity Concerns
Committee: two (2) students and one (1) alternate
- The Committee on Information
& Instructional Resources: two (2) students and one (1) alternate
- The Teacher Education
Committee: one (1) student
- The Athletic Advisory
Committee: two (2) students and one (1) alternate
- The Committee on Academic
Assessment: one (1) student
- The Committee on Academic
Integrity: six (6) students
- The College Conduct Council:
five (5) students
- The Committee on Engaged
Learning: two (2) students
- The Committee on Teacher
Education: one (1) student
- The Committee on Academic
Advising: one (1) student
2. Senate will
have the power to appoint students to Faculty Committees, as vested by Article
II, Section 1, of the Constitution. The Vice-President, as chair of the
Committee on Committees, will maintain contact with each student delegate to
the following Faculty Committees and will ask a member of each committee to
submit a report to the Senate either in writing or in person each time the
committee meets. The Committee on Committees will be responsible for
arranging a selection process and for recommending applicants to the Senate for
the following Faculty Committees:
§ The Student Life Committee: three
(3) students and one (1) alternate
§ The Enrollment & Financial Aid
Committee: two (2) students and one (1) alternate
§ The Curriculum Committee: three (3)
students and one (1) alternate
§ The International/Intercultural
Committee: two (2) students and one (1) alternate
§ The Diversity Concerns Committee:
two (2) students and one (1) alternate
§ The Committee on Information &
Instructional Resources: two (2) students and one (1) alternate
§ The Teacher Education Committee:
one (1) student
§ The Athletic Advisory Committee:
two (2) students and one (1) alternate
3. The President
will appoint members of the Student Association to the following committees,
subject to approval by a majority vote of the Senate:
§ Senior Committee: Chair
§ Election Commission: Election
Commissioner, five (5) members at large
§ Senate Finance Committee: Six
(6) members at large
§ Media Committee: Two (2) members at
large
4. The Committee
on Committees will appoint members of the Student Association to the following
committees, subject to approval by a majority vote of the Senate:
§ Social
Committee: Chair,
Director of Films and Special Events, Director of Music and Dance, Director of
Logistics and Sound, Publicity Chair
§ Welcome
Week Committee:
Chair, First Vice Chair, and two (2) Second Vice Chairs
§ Shirttails
Serenade Committee:
Chair
§ Campus
Kitty Committee:
Chair, First Vice Chair, and Second Vice Chair (in charge of the Miss Hendrix
Pageant)
§ Multicultural
Development Committee:
Chair
§ Environmental
Concerns Committee:
Chair or Co-Chairs
§ Media
Committee: Chair
SECTION VII.
SALARIES
A. Elected
Positions’ Salaries: The following elected positions shall be paid the
following salaries on a monthly, pro-rated basis during Senate’s term:
§ The President shall be paid
$1912.49
§ The Vice President shall be paid
$1650
§ The Academic Policy Representative
shall be paid $1500
B. Appointed
Positions’ Salaries: Students serving in the following appointed
positions shall be bound by the same eligibility requirements as elected
positions of the Student Association outlined in the Election Code and shall be
paid the following salaries on a monthly, pro-rated basis during Senate’s term:
§ Senate Treasurer $1600
§ Senate Presidential Assistant
$1600
§ Senate Secretary $1600
§ Social Committee Chair $1925
§ Social Committee Films &
Special Events $1425
§ Social Committee Music and
Dance $1425
§ Social Committee
Secretary-Treasurer $1425
§ Social Committee Director of
Logistics and Sound $1425
§ Social Committee Director of
Publicity $1425
§ MDC Chair $1300
§ ECC Chair $1300
§ Campus Kitty Chair $1000
§ Media Chair $1500
§ Profile Editor $1900
§ 2 Profile Associate
Editors $1400 (each)
§ 2 Troubadour Co-Editors $1000
(each)
§ Aonian Chief Editor
$1300
§ Aonian Associate Editor $650
§ KHDX Station Manager $1500
§ KHDX Program Director $1100
SECTION VIII.
IMPEACHMENT AND REMOVAL
Impeachment
A. In order to
impeach any member of the Student Senate, the body must be presented with at
least one (1) charge accompanied by at least one (1) specification of
misconduct or violation or negligence of duties outlined in the
Bylaws. Impeachment must be initiated in one of the two following
manners:
§ External: The removal of
officers/senators initiated by petition need only a majority vote of the
Senate. Petitions must include the charge(s) and specification(s) and,
upon verification of signatures by the Senate Secretary (or Vice-President if
the Secretary is in question), shall constitute an automatic impeachment.
The Secretary (or Vice-President) will have forty-eight (48) hours to verify
the petition. In this sequence, the President (or Vice-President if the
President is in question) shall, upon majority vote of the Senate, appoint a
regularly voting senator to act as prosecutor.
1. Officer of the
Senate: a petition must be signed by a majority of the members of the
Student Association.
2. Class
Representative: a petition must be signed by a majority of the students
in that class.
3. Living Unit
Representative: a petition signed by a majority of the residents of the
appropriate living unit.
§ Internal: The removal of
officers/senators initiated by a member of Senate shall require a two-thirds
vote of the Senate.
1. Any regular
voting member(s) may present Articles of Impeachment against any
officer/senator. The Articles of Impeachment must consist of the
charge(s) and specification(s) against the officer/senator. A majority
vote of the regular voting membership is required for the Senate to adopt the
Articles of Impeachment. Any author of the Articles may act as
prosecutor.
2. The Senate
Secretary may and should present Articles of Impeachment against any
officer/senator who fails to meet the attendance or notes requirements; the
Secretary shall act as prosecutor. The Vice-President should present the
Articles of Impeachment if the Secretary is in violation and the Vice-President
shall then act as prosecutor.
3. The Articles
of Impeachment should be submitted in writing no later than forty-eight (48)
hours before a regularly scheduled meeting to the Presidential Assistant (or
Vice-President if the Presidential Assistant is in question). The
officer/senator in question should be notified by the Presidential Assistant
(or Vice-President) no later than twenty-four (24) hours before the meeting.
Removal
B. Upon adoption
of Articles of Impeachment, the prosecutor and the impeached officer/senator
must meet with the Senate President (or Vice President, if the impeached is the
President) within twenty-four (24) hours of a successful impeachment to decide
a time at which to conduct the trial. The trial must be held no sooner than one
(1) week after the successful impeachment vote.
C. The trial will
be conducted in executive session. If the impeached is the President, then the
Vice-President will preside over the trial. The accused Senator may retain as
counsel one member of the Hendrix College community. The prosecutor and the
impeached may present witnesses or other evidence. The Senate, however, will
not have subpoena power over members of the Student Association or anyone else.
Hearsay testimony may be used as evidence. The trial will proceed in the
following order:
§ Prosecutor's opening statement
§ Impeached Officer/Senator’s opening
statement
§ Prosecutor's evidence
§ Impeached Officer/Senator’s
evidence
§ Impeached Officer/Senator’s closing
statement
§ Prosecutor's closing statement
§ Motion by prosecutor to remove
§ Discussion and vote
D. During the
trial, the senators are to act as jurors. They may ask questions of the
presiding officer (the President or Vice-President), but they may not ask
questions of the prosecutor, the accused senator, or the witnesses, except in
writing, at the discretion of the presiding officer. Both the prosecutor
and the impeached officer/senator may cross-examine the other's
witnesses. The prosecutor and the accused must leave the meeting while
the discussion of the motion takes place, but must be given the opportunity to
vote on the removal motion if s/he is a regular voting member. The motion
to remove requires a two-thirds (2/3) majority, secret ballot vote of the
Senate unless previously stated in this section. Upon a successful
removal vote, the impeached officer/senator is immediately removed from office,
with all rights and privileges revoked. The removed officer/senator is barred
from holding any future Senate office. Regardless of the outcome, the
Senate shall adopt a statement to the Student Association before the meeting
expires.
E. The removal
procedure may be stopped at any time before the removal vote by a two-thirds
vote of the Senate. In such case, the accused Senator is not subject to retrial
for the same offense.
Appealing Appointments
1.) The process for an individual to appeal
an appointment made by the Student Senate should go as follows:
A. Individual must
file a written challenge with the Vice President of the Student Senate within
14 days of the appointment, stating the reason for the appeal, and any other
pertinent information.
B. The Vice President
shall bring that written statement to the Executive Council who will then deem
the challenge acceptable or otherwise using the following criteria:
1.) Constitutionality
of the appointment- according to the Student Senate Constitution, Student
Senate Bylaws, or the governing document of the Committee in question
2.) Breach in
procedure- according to the Student Senate Constitution, Student Senate Bylaws,
or the governing document of the Committee in question
C.) If the Executive
Council deems the appeal acceptable it will then be placed on the following
Senate meeting’s agenda, under the Executive report. The individual that filed
the appeal must be in attendance at the Senate meeting in order for the appeal
to be brought in front of the Senate body.
2.) An appeal can be
made by any current Hendrix College student.
SECTION IX.
TRANSITION POLICY
A. The Senate as
a whole will prepare a list of recommendations for the incoming Senate to be
given to each incoming Senator. Executive Committee will have authority
to enforce and Committee on Committees will have the ability to evaluate the
transition policy of the Senate on behalf of the Senate.
B. Incoming and
outgoing Senates are required to participate in a retreat, in which positions
and duties will be relayed to the incoming Senate.
C. Senate members (including
Chairs) will maintain a folder/binder including, but not limited to, the
following: job descriptions, correspondence, duties, contacts, programs, and
timelines. Officers will spend the week between elections and actual
transition allowing incoming officers to shadow their respective positions,
including, but not limited to, meetings, job descriptions, and transferring the
officers' folders.
D. Beginning at the
Senate meeting following the appointment, a Senate Committee Chair will begin
attending the weekly Senate meetings with the current Chair. The incoming Chair will not officially
hold this position until the end of term of the current chair as specified by
the governing document of the appropriate committee.
SECTION X.
AMENDMENTS
All amendments to the
Bylaws must be approved by a two-thirds majority vote of the Senate.
SECTION XI.
IMPLEMENTATION AND SUSPENSION
The Bylaws must be
implemented by a two-thirds majority vote of the Senate and are effective
immediately upon implementation unless otherwise specified. The Bylaws
may be suspended at any time by a two-thirds majority vote of the Senate.
Last revised, Senate 09.07.2010