Tuesday March 30, 2010
6:30 p.m. Mills Library
I. Call to Order
II. Special Business
Rules of Order
Handout and presentation by Alexander Jones
III. Announcements and Constituent Concerns
Like a bike rack outside SLTC near student
Dishwasher in Cook doesn’t work!!
When formal money refunds come out?
o Student Activities
will take care of it
couple of weeks
STOP GLUING AND TAPING NOTES TO FRONT STREET DOORS
– it is screwing up doors. Slip it under the door
STAFF CONCERN – want to know about different
flooring for Front Street and Huntington.
o What do
we think about this? Yay or no for carpet? Let your Senator know!
IV. Departmental Liaison Reports
Andrew – how
to contact public safety
o Walk over!
V. Committee Reports
Committee with Alexander Jones
Hendrix Ultimate: $1350.00
§ Fin Com
recommends to fund in FULL.
the budget because they never know how many are going to participate
Discretionary: about $23,387 left with $20,000
After Ultimate - $3387
(Luau on VZ BEACH)
§ Fin Com
recommendation for $1706.00
discussion over money because we are getting so low.
§ Fund food
today and not the decorations.
§ $1166 for
§ What do
we want to fund?
Fund just whole hog?
Just fund the whole. All of the food.
Motioned – ACCEPTED
Remainder of proposal stays on the table.
EXEC FUND BALANCE:$3601.41
§ And have
not taken out Big Pulse
Spring Allocation coming up – REFERENCE email
All organizations need to attend Budget Meeting April
6th at 8:30 p.m.
Total Discretionary: $2614.85 within senate after
giving Ultimate and VZ the money
on Awesomeness) Dean Wiltgen
Housing – Super and Senior night was last night
Juniors next Monday – April 5th
Sophomores next next Monday – April 12th
In the WORSHAM
Come with your roommate at the time to which your
highest draw number corresponds.
President Cloyd is SICK! Sad moment. How long out?
– We are not sure, a couple of weeks. No worries he is fine.
Aronld acting in his placeo Environmental
Concerns Committee with Dan
Energy Competition – more signs should invading
give out: glow in the dark condoms and florescent light bulbs.
Not doing anything for CK WEEK
o Good turn out for SIGN Making YAY!
new – met with sustainability committee and getting ready a list for
sustainability suggestion for Cloyd.
Committee with Taylor Adams
Troubador – next week.
RECOMMENDATIONS FOR MEDIA COMMITTEE
Editor - COURTNEY JOHNSON (best editor in the last five years – her current
Editor of Troubador – ASHLEY SCORSONE (great this last year!) accepted
Editor – COLLEN MAYO (highly suggested)
Editor of Aonian - JOHNNY ENGLISH accepted
station manager – TIM WALLEN accepted
Director of KHDX – Knox Shelton accepted
Editor – BERNICE MCMILLAN accepted
Associate Editor – CLAIRE BURNS accepted
§ Managing Editor
of Profile - extend filing for a week! To make sure we have fair playing field
until next Tuesday
Development Committee with Molly Miller
Eric Blake, who is a comedian, for Campus Kitty
Week. His performance will be at 8:00 PM on Monday, April 5th in Mills
Committee with Will Phillips
CK WEEK – Singing Bee
Soco Loco April 17th: 2-6 p..m
§ Hippo –
huge water slide
week can they come – we are figuring that out.
Action Committee with Emily Uhar
Meeting at Bell 9:45 to socialize with elderly
Back by noon
Attendance – 5 to 25 usually
Still selling Hendrix for Haiti shirts – contact
Kitty with Caelan O’Sullivan
Finally here!!!! Come out and give your money. It’s
for a good cause.
STARTS Friday and runs through the following
All excess passes - $35, start to sell tomorrow at
lunch and dinner and goes through next Friday ( for passes and event sign up )
Wristband for concert - $5 for students, $7or8 for
§ You can
get them at concert
Miss Hendrix tickets go on sale @4 on April 9th. RIGHT BESIDE FOUNTAIN/STAPLES
o Here is a list of what is going on:
April 2, 2010: KHDX Spring Concert @ 8pm in the
§ $5 for
students, $10 for guests
April 3, 2010: Campus Kitty Tailgate @ 11am behind
Casino Night @ 6pm in Worsham
$10 for Tournament; $3 for fashion show and other
games; donations for face painting
April 4, 2010: Videogaming @ 7pm in Worsham and 8 technology
Surprise Movie Night @ 7pm in Worsham
$2 entry fee
April 5, 2010: MDC Comedian @ 7pm in Mills B for $2
Homeless Vigil @ 11 am in Grass Area between SLTC/
HULEN until @ 11 am next day
April 6, 2010: Open Mic Night @ 7pm Mills B
§ $2 entry
April 7, 2010: Martin/VZ Auction @ 6pm
entry; donations for henna
April 8, 2010: SOCO Singing Bee
§ $3 entry fee
April 9, 2010: Red Light Revue @ 8pm in Bulter Plaza; Worsham
§ $5 entry
April 10, 2010: Miss Hendrix @ 8pm
§ $15 for
students/$18 for guests
Jungle Boogie after Miss Hendrix in Worsham
Policy with Ruanda McFerren
No AP meeting
Next AP meeting a week from Thursday
Email Ruanda with concerns: Mcferrenrc@hendrix.edu
o Student and
Academic Concerns Committee with Taylor and Ruanda!
ATTENDANCE AT COMMITTEE MEETINGS
Highway clean up: May 1st maybe
Committee with Emily Jones
§ Make a
distinction between questions and what is actually being said
BIG BOARD – TALK WITH DEAN where to put it in the
Theme Ideas – get back to me.
on Committees with Torey Hayward (Lydia)
Nothing this week!
Filing for Chair of Campus Kitty comes out the week
after campus Kitty.
Committee with Lydia Nash
Link for student senate home page
Next week – committee appointments – college
§ PUT IN
Notes and ask if anyone wants these positions.
§ WE want
to have a fair playing field.
nominate, WE ratify
§ Here is
what the appointments are:
The Student Life
Committee: three (3) students and one (1) alternate
This committee discusses proposals for new clubs
and other issues relating to Student Life.
The Enrollment & Financial Aid Committee: two
(2) students and one (1) alternate
This is straightforward.
The Curriculum Committee: three (3) students and
one (1) alternate
This is the committee that votes on accepting new
class proposals and changes to majors.
International/Intercultural Committee: two (2) students and one (1) alternate
The Diversity Concerns
Committee: two (2) students and one (1) alternate
This committee addresses issues pertaining to
diversity on campus and expanding it.
The Committee on
Information & Instructional Resources: two (2)
students and one (1) alternate
The Teacher Education
Committee: one (1) student
The Athletic Advisory Committee: two (2) students
and one (1) alternate
This committee meets with Danny
Powell to discuss issues with athletics and the WAC.
VI. Unfinished Business
interviews: look at committee on committee
VII. New Business
o Motion to
Allow Bernice McMillan to move up in position to replace Daniel Wiek
She will not receive more salary
Clean up: Everyone
VEASEY LUAU PROPOSAL – With Fin
Com Recommendation – ACCEPTED WITH AMENDMENT
Request for Discretionary
Prepared by Claire Hyatt and
organization(s)/office: Veasey Hall Council
Contact name: Mary Claire Hyatt
Phone number: 1-(501)-580-3002
E-mail address: HyattMC@Hendrix.edu
Name of event: Veasey Luau
Event date & time: April 24, 2010 from 5pm-11pm
Event location: Veasey Beach
General description of the event including purpose: Luau is overlooked by
Veasey Hall Council. It will be a backyard BBQ themed dinner, open to all
Hendrix students, faculty etc. The purpose is to provide an opportunity for the
community to come together and congregate. It will also provide a free meal on
a night that the cafeteria is closed.
Anticipated budget for event (please attach a budget breakdown to application):
Veasey Hall Council anticipates the entire event to cost $2,811. We are only
asking for $2,500. This is the only
event that Veasey Hall Council has asked for discretionary funding from
Senate. A total budget breakdown
is attached to the proposal application.
Advertising and promotion plans: We plan to make a banner to advertise outside
of the cafeteria. We also plan to make flyers and hang them around campus (i.e.
the SLTC, Bailey Library, and the Residents Halls).
$465 $40 Backyard Paradise: 501-329-5511 Snow cone machine = $75 per day
Syrups and cups included
Frozen slush machine = $150 each
per day = $300
Flavors included in price
One flavor per machine (pina
Ice $2 per bag = $40
Water $1 per gallon need 10 =$10
2 Liters of Soda $2 each need 20 =
Decorations Total: approx
Cocktail umbrellas $5 per 144 = $10
Table top tiki bar hut = $40
investment for future Luaus
Gift Cups 400 for $400
Lays $30 for 100 need 4 = $120
Centerpieces 5 at $5 each = $25
Table Skirts 6 at $15 each = $90
Nets 7 at $4 each = $28
Tiki Torch 3 for $10 x 4 = $40
Banner = $2
Garland 4 x 10 = $40
Umbrellas $4 need 5 boxes = $20
Light and sound system plus SoCo worker = $200
Salt $2 need 4 = $8
Whipped cream $2 need 10 = $20
Fruit Trays 15 at $13 each = $195
Vegetable Trays 10 at $10 each =
Cookies 15 for $3 = $45
15 for $2 = $30
Chips $3 each need 15 = $45
Whole Hog Catering
Pulled pork at $8.99 per lb need 20lbs = $180
Pulled chicken at 9.99 per lb need 30lbs = $300
Potato Salad at 26.99 per gallon need 3 = $81
Baked Beans at 26.99 per gallon need 3 = $81
Coleslaw at 26.99 per gallon need 3 = $81
Mayo $3 for 32 oz need 2 = $6
Ketchup $3 for 64 oz need 1 = $3
Mustard $2 for 1 = $2
Pickles $3 per jar need 6 = $18
Lettuce $3 for 3 stalks need 5 = $15
Onions $2 for 3 lbs need 2 = $4
Tomatoes $3 per lb need 4 = $12
Straws $2 a box need 5 = $10
Plates $4 for 150 need 4 = $16
Forks 48 for $3 need 9 = $27
Knives 48 for $3 need 9 = $27
LIMBO GAME $25
Cumulative TOTAL: $2,811
Adjusted Total = $40 + $415 + $85 +
$1,166 = $1,706.00
$1,706.00 - $311.00 = $1,395.00,
Treasurer Alexander Jones
We are only asking for $2,500. The $311 difference
will be paid out of Veasey Hall Council budget.
Ultimate Frisbee Proposal – ACCEPTED
Request for Discretionary Funds
Prepared by: Rose Thomson
Total Request: $1350.00
45 UPA Memberships at $30 each: $1350.00
Organization Name: Hendrix Ultimate Frisbee
For: Ultimate Players Association
Where will this Event Occur: N/A; Every player attending Ozarks Sectionals tournament
must have a UPA membership in order to participate.
Details: Every year,
Student Senate’s discretionary funding has allowed the Hendrix Ultimate Frisbee
team to compete in the year’s culminating and most important tournament in our
division: the Ozark Sectionals (This year being held in St. Louis, Missouri on
April 10 and 11). In order to participate in this tournament, teams are
required to register their players with the Ultimate Players Association, a
not-for-profit organization that acts as the governing body for the sport of
Ultimate in the United States. This year, Hendrix Ultimate is sending three
teams to compete in sectionals: one women’s team of 15 players, and two men’s
teams consisting of 18 and 12 players.
Although Hendrix Ultimate Frisbee is a club team, we practice three to four
times a week, with no off season. As a team and a student organization, we are
proud of the fact that we are able to foster an inclusive community atmosphere,
maintain a competitive level of play against other college teams, and even host
our own annual tournament (The Hendrix Ultimate Experience).
Thank you for your continued support of Hendrix Ultimate Frisbee. Please
contact Treasurer Rose Thomson (thomsonRE@hendrix.edu)
or President Meagan Kreps (krepsMN@hendrix.edu)
for additional information or questions.
How your senators voted?
Everybody Voted YES on all motions.