Student Senate

Minutes 03.09.2010

Agenda

Tuesday March 9, 2009

6:30 p.m. In one of those new SLTC Cafeteria side-rooms.

I. Call to Order

 

II. Special Business

·         Nothing nothing nothing

           

III. Announcements and Constituent Concerns

·         Blue post office mailbox is GONE!

o       It is incorporated with campus mailbox.

·         Town Squire – we will get back once communications committee formed.

·         Front Street Residence

o       Pool and fire pit behind

§         Jim – no pool, maybe fire pit

o       Renovation of the grill behind Front Street.

§         Go to physical plant – Julie is going to look into it.

·         Change machine – gone but you can get it in the borrow

·         Sound ordinance – talk about in soco time.

·         Graduation and move out.

o       Why seniors have to move out day of graduation?

§         Once you graduate, you are done. Late checkouts still seems to be problematic from what Jim has seen. Extensions are available.

§         NO Formal change for this year for an extra day.

§         LOOK INTO NEXT YEAR

§         Jim will explore options. 

 

IV. Departmental Liaison Reports

·         NONE

V. Committee Reports

·         Committee on Committees with Torey Hayward

o       Worked really really really really HARD! BIG ROUND OF APPLAUSE!

o       SOCO – Will Phillips (no opposing)

o       ECC – Emily Canon and Katherine Denis (no opposing)

o       MDC – Molly Miller (no opposing)

o       Treasure – Alexander Jones. (No opposing)

o       MEDIA – Hannah Sinetak (no opposing)

§         Abroad this semester, but Taylor Adams doesn’t see problem.

o       (Committee on Awesomeness) Dr. Carney-Hall and Dean Wiltgen

1.       Roles of Executives and Offices on Campus

§         Senior Administrators

·         Role of President: Raise money and raise profile of the institution

o       Developing Programs for Hendrix

o       Responsibilities to Board of Trustees

§         Major oversight of college for budget

§         Appointed to Board to make sure budget gets taken care of

·         Discover Hendrix Website for all with names and titles

§         Organizational Chart

·         Get website TO GO HERE!

2.      Change MACHINE

§         Free laundry service next year, so administration decided to nix it.

§         Burrow has quarters for that purpose.

§         Limit in quarters?  Jim will look into it.

 

o       Financial Committee with John Christi/Lydia Nash (for today)

1.      $20000 – rollover of troubadour that built up from an extended period

§         What are going to do about it?

·         3 possibilities

·         Investment - DEVELOPMENT

o       Physical or mutual – probably MORE PHYSICAL!

o       Solar panels

§         Maintained Cost?

§          

o       Environmental endowment?

§         Does it lose senate value?

o       Students decide to keep the spirit of the Student Activity Fees.

o        

·         Spend this year

·         Compromise (investing and spend it)

·         Projects around Campus

§        MOTION TO preserve the $20000 and use in on campus and develop something on campus

2.      Campus Kitty

§         Deny Motion of old proposal

§         Money received in past

§         2007 - 2008: $3000 (spring allocation)

§         2008 - 2009: $2000 from discretionary (after party) and $1000 from executive fund

§         2009 - 2010: $2000 for Fun Run

·         Money was actually to make up for the failed Haunted House with Residence Life

§         New proposal (whole student body has access to everything.

·         Minus out the banners

·         MINUS After party wristbands – student activities cover wristbands

·         Motion to strike ACCEPTED

·         New Total $2390

o       Poster printing capabilities

§         New copier down stairs can copy posters for tabloid size

§         Change $95 to $40 down to $2335 

§         Motion to change ACCEPTED with no opposing

§         MOTION TO APPROVE BUDGET

3.      BIGPULSE

§         Paper ballots are $1000 less

§         Advantages: more secure, it’s a lot of work to do all that work

§         THIS IS A BILL THAT HAS TO BE PAID

§         ACCEPTED!!!

4.      VAC

§         Homeless Awareness Week

·         Motion to approve: ACCEPTED

5.      HENDRIX HABITAT

§         Done every spring break

§         Where were the habitat events this year?

·         Meals removed?

§         Current Account - $1032

§         Propose for reimbursement afterwards

§         DENIED

6.      Bike REVOLUTION

§         New bikes for library check out system

§         Benefits are low

§         TABLED until representative shows

7.      MEDIA Committee

§         Flip camera festival

·         “Red Brick Film Festival”

·         Creativity for liberal arts campus

·         All videos will be kept on archive

·         Why president office isn’t paying for?

o       Budget wasn’t well thought out.

o       Senate sponsor “audience choice award”

§         Want to be about students

§         ACCEPTED

·         All prizes should recognize SENATE

8.      PROFILE

§         Log Cabin Payment Fees Paid, but we can’t print the last two issues because we had to pay Log Cabin

·         ACCEPTED

9.      MDC

§         Campus Kitty Event

§         Student fees and paying for event came into questioning.

§         ACCEPTED

10.  FEMINIST CLUB

§         No representation and questions needing to be answered

§         VOTED DOWN - DENIED

o       Social Committee with Jake Eddington

1.       Girl Talk

§         Thank you soco, martin, and KHDX – kudos from JIM

§         About event

·         Pressure from town for loud events

·         Risky because we always get threatened.

·         Concert gets going – we get complaints

o       Went to band we told them to turn down

o       Police came saying we have to turn down

o       Band wouldn’t turn down, Tonya made them turn down.

o       Police said NO CHOICE – SHUT DOWN!

o       Girl talk was required contract for ONE HOUR

·         Jim will be talking to city about these events

·         We couldn’t argue in this position with the police.

2.      CAMPUS KITTY – singing Bee

3.      SOCO LOCO April 17th

 

o       Environmental Concerns Committee with Dan Gibbens-Rickman

1.       Starting Energy Competition right after spring break.

§         Not much information right now.

§         Hall meetings, people can come and find out how to win

·         mid week first week we get back

2.      No CK event

3.      Avoid VAC event

4.      APRIL 23rd: 3-7p.m.

5.      PETIT JEAN was AWESOME. We picked up a lot of trash.

 

 

o       Media Committee with Taylor Adams

1.       Filing just opened for ALL HEADS! 

§         Heads –

The Profile

Editor

Associate Editor

Managing Editor

 

KHDX

Station Manager

Program Director

 

The Troubadour

Editor

Associate Editor

 

The Aonian

Editor

Associate Editor

§         Stay open until March 22, 2010

2.      PROFILE

§         Suppose to come out tomorrow, but we had to pay a late and unexpected bill. So now they don’t have enough, BUT NOW THEY DO! Proposal was Approved!

 

 

o       Multicultural Development Committee with Molly Miller

1.       DAO week coming up

§         Event during campus kitty week: Erix Blake

§         April 5th

2.      Any ideas email molly miler

 

o       Volunteer Action Committee with Emily Uhar

1.       NOTING

 

o       Campus Kitty with Caelan O’Sullivan

1.       Vagina monologues – raised $450

2.      Parent mail out went out last week

 

o       Academic Policy with Ruanda McFerren

1.       Bj is an AP MEETING THURSDAY, any concerns send to Ruanda

 

o       Student and Academic Concerns Committee Ruanda McFerren and Taylor Kidd

1.       Introduction of TAYLOR KIDD!

2.      IDEAS IDEAS IDEAS IDEAS IDEAS email them.

 

o       Communications Committee with Emily Jones

 

1.       Senate Board in progress

 

o       Executive Committee with Lydia Nash

1.       Attendance policy – call Emily Jones

2.      Notes – need to be personalized NOTES

3.      Transparency of Executive Fund

4.      Can we audit these committees to make sure money problems

 

VI. Unfinished Business

           

VII. New Business

o       SAFE TRAVEL FOR SPRING BREAK – JIM LOVES US!!!!!!!!!!!

VIII. Adjournment – ACCEPTED  

                

Clean up: Everyone

DISCRETIONARY PROPOSALS

 

 

 

Request for Discretionary Funds

 

 

 

 

 

 

 

 

 

 

Budget Breakdown: Attach a line-item budget with each expense of the event

 

 

 

 

 

 

 

 

 

Organization Name:

 

 

 

 

 

 

 

Feminist Club

 

 

 

 

 

 

Requesting: $

 

 

 

 

 

 

 

 

$2000 (transportation and lodging included)

 

 

 

For:

 

 

 

 

 

 

 

 

 

Beehive Collective

 

 

 

 

 

 

When and Where will this Event Occur:

 

 

 

 

 

April 6, 2010 in Mills 101

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Master Calendar Confirmation:

 

 

 

 

 

 

Yes

 

 

 

 

 

 

 

Event Details:

 

 

 

 

 

 

 

 

The Beehive Collective is a collective of artists that create collaborative,

 

 

 

 

 

 

 

 

anti-copyright images for grassroots education and organizing.

 

 

 

This event will a picture-lecture presentation open to the whole campus.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Who this event is targeting and expected number of participants:

 

 

 

20-50 Hendrix students

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Did you request funding for this event in the spring? If so how much was funded:

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Request for Discretionary Funds

Prepared by:

 

Budget Breakdown:  (Attach a line-item budget with each expense of the event)

 

Organization Name:  Student Senate

 

Requesting:  1690

 

For:  BigPulse Fees

 

When & Where will this Event Occur:  Done.

 

Master Calendar Confirmation:  N/A

 

Event Details:

 

Every year we have to pay for a year subscription to use BigPulse, the program that does our voting.

 

Request for Discretionary Funds

Prepared by: Jose Bautista

 

Budget Breakdown:  (Attach a line-item budget with each expense of the event)

 

Organization Name:  Hendrix Habitat for Humanity

 

Requesting:  six hundred dollars

 

For:  Hendrix Habitat for Humanity Spring trip to New Orleans

 

When & Where will this Event Occur: This volunteer trip will take place in New Orleans Louisiana from March 13 through the March 20 2010.

 

Master Calendar Confirmation:  Off campus

 

Event Details:

 

The Hendrix Habitat for Humanity Chapter will be volunteering in New Orleans from March 13, through March 20, 2010. During this time students are expected to volunteer from 9:00 am through 5:00 pm, if not later; with a break around 12:00pm.

 

The Hendrix Habitat for Humanity is requesting the amount of six hundred dollars. This amount is paramount to the completion of the volunteering service. As of today, March 3, 2010 there are twenty five committed volunteers including the habitat officers. Therefore, our organization is required to take five personal vehicles. According to MapQuest, the average time to complete this journey is eight hours and two minutes with a total distance of 485.52 miles. Additionally, the website offers a fuel cost calculator service in which it asserts that at the average of 20 miles per gallon, the fuel cost for a one way trip equals to sixty three dollars and thirteen cents ($63.13).  Based on this information, Hendrix Habitat calculates that transportation cost will be around six hundred and thirty one dollars with thirty cents ($ 631.30) for gas alone.

 

Furthermore, Hendrix Habitat for Humanity would like to assist the students who are volunteering with two meals out the fourteen meals necessary for the seven days that we will be staying in New Orleans. Our administration speculates that five dollars will provide a decent meal and drink for each student. Based on this speculation, we concluded that it will cost Hendrix Habitat around two hundred and twenty dollars ($250.00) to feed our volunteers.

 

Currently, our funds total one thousand and thirty two dollars. While this amount can cover the expenses for the trip, it is important to note that most of it is already allocated for the rest of this year and the beginning of next year as well. As the Treasurer, I must inform you that our organization depends on at least four hundred dollars to continue offering the care packages at the beginning and middle of the Hendrix academic year. Without these funds we will not be able to offer such services for the next incoming freshman class and returning students next year. Furthermore, this fundraising event is our primary source of revenue to pay for volunteering trips to Little Rock and the surrounding area throughout the year. Lastly, it is important to note that many of our volunteers will require some kind of monetary assistance to make this trip. Therefore, our administration would like to assist them as much as possible. If we receive the requested amount, Hendrix Habitat will spend two hundred and eighty one dollars out of our budget, plus the tool expenses and other emerging expenses throughout the trip. If you have any question please contact me anytime at Bautistajj@hendrix.edu. I am ready to answer any questions or concerns.

 

Thank you for your time.

 

Sincerely, Jose Bautista

 

 

Gas

Hendrix Habitat for Humanity Spring Break New Orleans 2010

Gas

5 vehicles

20 milles per galllon

485.52 miles

$ 63.13 per vehicle each way

$631.30

Lunch

25 volunteers

$ 5 dollars per person

$125.00

Dinner

25volunteers

$ 5 dollars per person

$125.00

Total

$881.00

Senate funding

$600.00

Hendrix Habitat

$281.30

­

Request for Discretionary Funds

Prepared by:

 

Budget Breakdown:  (Attach a line-item budget with each expense of the event)

 

Organization Name:  VAC  

 

Requesting:  $1,500.00         

 

For:  Homelessness Awareness Week Speaker

 

When & Where will this Event Occur:  Monday, April 19th. 7:30-9 PM

 

Master Calendar Confirmation:  Yes

 

Event Details:

 

VAC is excited to present the Hendrix campus with Homelessness Awareness Week 2010.  The week will kick start with a speaking event with two formerly homeless individuals speaking on their life and challenges of the streets.  We expect a very large attendance, and will advertising in the local community as well.  The speakers are with the National Coalition for Homelessness, a national advocacy group.  Along with the two speakers, their agency sends along an assistant to facilitate the presentation.   VAC believes that this will be an amazing opportunity to put a “face” to homelessness and to inspire greater compassion and advocacy for our homeless neighbors.  Furthermore, many great speakers on homelessness are very expensive (ie Jeanette Walls, author of The Glass Castle, runs $18,000), so we think under $2,000 is an incredible deal for such a powerful presentation. 

            VAC is also hosting two other events during that week, but has requested SIP money for the event.  Therefore we are only requesting money for the costs associated with this one event.  Each year we select one issue to raise awareness on.  Past events have been Darfur Awareness Week and an Invisible Children presentation.  Our spring event is unique in that our major goal is just to increase awareness of injustice.  There will be an opportunity to donate new underwear and canned goods, but all events are free to the entire body in an effort to draw in the most number of students. 

 

 

 

Request for Discertionary Funds

 

 

 

 

 

 

 

 

 

 

Budget Breakdown: Attach a line-item budget with each expense of the event

 

 

 

 

 

 

 

 

 

Organization Name:

Multicultural Development Committee

 

 

 

 

 

 

 

 

 

 

 

Requesting: $

$2,120

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For:

Comedian Eric Blake for Campus Kitty Week

 

 

 

 

 

 

 

 

 

 

 

 

When and Where will this Event Occur:

Tuesday, April 6th 8:00 PM Worsham Hall

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Master Calendar Confirmation:

in progress

 

 

 

 

 

 

 

 

 

 

 

 

Event Details:

MDC will bring Eric Blake, a comedian, to perform during Campus Kitty Week.

We will charge a fee (~$2) to come to the event, and all of that money will go to charity.

 

 

 

 

 

 

 

 

 

Cost Breakdown:

 

 

 

 

 

 

 

 

Performance fee: $2,000

 

 

 

 

 

 

Hotel Room: $80

 

 

 

 

 

 

 

Meal: $20

 

 

 

 

 

 

 

Hospitality Items (water, soda, etc.. Inc. in rider): $20

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Request: $2,120

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Who this event is targeting and expected number of participants:

 

 

Hendrix students, faculty, and staff, 100-150 participants.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Did you request funding for this event in the spring? If so how much was funded:

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hendrix Bicycle Revolution

Discretionary Proposal

Sean Mehl – MehlSR@hendrix.edu

Adviser: Chris Campolo

 

                                                                                    

 

Hendrix Bailey Library Checkout Bikes – Bikes Direct

                        Motobacane Single-Speed (5): $299.95

                        Motobacane Dawes SST (5): $299.95

                                                $2,999.50 - $25/bike (school discount)

           

            Note: This discretionary request is for 10 bikes for the Hendrix Bailey Library bicycle checkout program, with 5 bikes (Motobacane Single-Speed) to serve as standard checkout bikes (three days) and 5 bikes (Motobacane Dawes SST) to be used as long-term (semester or year) checkout for students who wish to pay a rental fee.  These bikes will be property of Hendrix Bailey Library and maintained by Hendrix Bicycle Revolution in the Hendrix Bike Shop.  We will get as many bikes as we can with the funded allotted up to the total about (though the $25/bike discount is only for ten or more bikes).

 

 

                                                                                    BUDGET TOTAL = $2,749.50

Request for Discretionary Funds

Prepared by:

 

Budget Breakdown:  (Attach a line-item budget with each expense of the event)

 

Organization Name:  Senate Media Committee

 

Requesting:  $500.00

 

For:  Video Immersion Project (VIP) contest prizes (Apple Gift Cards)

 

When & Where will this Event Occur:  April, 29th 2010 Worsham Performance Hall

 

Master Calendar Confirmation:  Yes

 

Event Details:

Along with the Video Immersion Project, there will be a screening of the best 3-minute shorts produced by students. The “Red Brick Film Festival,” will double as an awards ceremony.

 

The media committee, with the intention of gaining student interest and encouraging the production of popular student-run media would like to sponsor prizes for the event. The largest amount of this $500.00 fund will go toward an Apple gift card ($150.00-$250.00) as an “Audience Choice Award.” The committee wants to contribute to the importance of student’s opinions in defining Hendrix culture by sponsoring an award chosen by immediate student/attendee poling. The remaining sum will be distributed among other awards such as “Best in Show,” and “Funniest Short,” according to budget. 

 

Request for Discretionary Funds

Prepared by: Ruairi Fox

 

Budget Breakdown: 

 

            Miss Hendrix After Party wristbands: $125

            Colored paper for Various Fliers: $75

            1400 campus mail promotional items: $650

            Vinyl banners, investment, non-themed (2): $485

            Lion, tiger, elephant advertisements: $90

            Homeless Vigil group shelter/tent: $1400

            Homeless Vigil PB&J's: $50 (*applying for additional $50 grant from Miller Center)

            Conway Copies for poster printing: $95

            Cardstock: $20

            Chalk: $10

 

Organization Name:  Campus Kitty

 

Requesting:  $3000

 

For:  Campus Kitty Week

 

When & Where will this Event Occur:  Various Locations around Campus

 

Master Calendar Confirmation:  Yes

 

Event Details: Campus Kitty Week.

 

 

ThisHOW YOUR SENATORS VOTED!

EVENT

NO

YES

Feminist Club

All

0

BigPulse

0

All

Hendrix Habitat

All

0

VAC

0

All

MDC

1

the rest!

Bike Revolution

TABLED!!

TABLED!!

Media Committee

0

All

Campus Kitty

Last Weeks

All

0

to strike items

0

All

Revised

0

All

Moving COC up

0

All

INVESTING MONEY

1

the rest!

A NNote From the President

Project Pericles is hosting a Thursday Forum on the powers of the Student Senate THIS Thursday from 12-1 in Worsham 173.  Though it is not required that you attend, it is HIGHLY recommended that you attend.  It is is a good opportunity for the Senate to be visible and open to discussion with the students and administration