Student Senate

Minutes 02.16.10


Tuesday February 16, 2009

6:30 p.m. Campbell Dining Room, 2A SLTC

I. Call to Order  

II. Special Business

  • Election business. 43 eligible candidates so far. Debates are 7:00 pm on Sunday in SLTC Worsham.
  • Any questions or concerns about elections? Ask Katherine Hunter.
  • If you see anything shady going on with campaigning, let Katherine know. Such as posting inappropriate flyers or flooding/covering up areas that prevent others from using the space, etc.
  • Non-time sensitive flyers (i.e. study abroad posters) usually stay up all year. Perhaps these can be taken down temporarily for elections?
  • All candidates must pull their campaigning materials down before the Tuesday election.
  • E-mail polls are open only from 9-5 on Tuesday, Feb. 23. Contact Katherine if you won’t be able to vote during this time—you can do absentee voting.
  • A lot of folks are not familiar with automated run-offs. Please include in your notes encouragement to rank all candidates during voting.
  • A list of the candidates will be made public. Attach them to your notes when we get the e-mail from Katherine. 

III. Announcements and Constituent Concerns

  • Special thanks to ComCom and Culinary Club for the successful Meet and Greet the Candidates event tonight!
  • Sinks in the first floor bathroom in the SLTC are really really cold. Can we heat that up?
  • Human vs. Zombies school-wide event similar to Assassins? The RAs host Assassins, so maybe talk with them if you want them to host it. Or else talk with another organization to help out.
  • Clifton and A-Frame area is super muddy. Can they get a sidewalk there or have some gravel dumped over the area?
  • Huntington/Clifton laundry next year? Dean will get back with you.

IV. Departmental Liaison Reports  

V. Committee Reports

  • (Committee on Awesomeness) Dr. Carney-Hall and Dean Wiltgen
    • Congratulations on having a great slate of folks interested in being involved. It shows they are committed to being a part of it. It’s really a reflection on you and your leadership, and that’s great.
    • Tomorrow in your e-mail (board of trustees met last week) info on room and board fees—laundry is included as is hall council fees. Details in the e-mail.
    • Housing info for next year—be sure to read your e-mail! 2 key dates:
      -March 2 is the deadline to return statement of intent to return—need students to confirm. This is also the deadline for off-campus application.
      -March 22 is when lottery draw numbers will be published and when off-campus first wave of approvals will occur.
  • Environmental Concerns Committee with Dan Gibbens-Rickman
    • Going to the Simon dairy farm in Conway on Saturday! Meet at the bell at 11:45 and be back by 2. Bring some empty gallon containers to purchase saw raw milk which is great for your immune system! Come get a first-hand look on small scare dairy farming. Questions? E-mail
  • Media Committee with Taylor Adams
    • Profile came out today (with the new publisher)! Go get yours. Will be distributed in SLTC in newsstands near entrance.
    • The Log Cabin owners have filed for chapter 11 bankruptcy.  
  • Multicultural Development Committee with Molly Miller
    • Thursday Forum talking about stereotypes of the south
    • Southern Culture Festival this weekend
    • Showing O Brother Where Art Thou
    • Saturday Night: Eden’s Edge, a grass-roots band that includes a Hendrix grad!
    • DAO Week coming up in March.
  • Social Committee with Jake Eddington
    • Trivia Night 7:30 Thursday; Theme: Vampire Trivia!
    • March 6: Coffee House! Contact Lydia Nash or Jake if you are interested in performing.
    • March 5 at 10 PM: Girl Talk at SHAMROST! In the Brick Pit. Consider rain location and let’s remember the things we have learned with capacity concerns. Let’s manage expectations from the start and minimize issues.
    • Formal went really well after everything that happened. There was a higher attendance than ever in the history if Jake’s being at Hendrix.
  • Volunteer Action Committee with  Emily Uhar
    • Formal dress collection! Charity fashion show function called “Ditch the Dress.” Collecting dresses all week in the Milled Center. If dress gets sold, (sold for $25 to teen pregnancy victims). If your dress is not sold, you will get it back!
  • Campus Kitty with Caelan O’Sullivan
    Alpha Psi will be performing The Vagina Monologues on March 8 as a fundraiser for CK.  For more info, contact Brett Carr.
  • Academic Policy with BJ Fogleman
  • Student and Academic Concerns Committee BJ Fogleman
  • Financial Committee with John Christie (see details of proposals attached)
    • Hendrix Ultimate Frisbee. PASSED: $2228.55!
    • KDHX. Requested $1,928. PASSED: $512!
  • Communications Committee with Kristi Vo
    • Meeting at 4:00 pm tomorrow to make posters and banners for election day!
  • Committee on Committees with Ken Yang
    • No vandalizing other people’s campaign materials please. Encourage fun and friendly campaigning!
    • Transition—the new senate will be announced next week and the following week they will join us.
    • Filing for chair positions will opens February 23 and ends on March 2
  • Executive Committee with Chance McDermott

VI. Unfinished Business  

VII. New Business  

VIII. Adjournment                   

Clean up: Everyone  

Discretionary Fund Proposals

Request for Discretionary Funds

Prepared by: Meagan Kreps and Rose Thomson


Budget Breakdown:  Total Request: $2228.55

87 Patagonia Jerseys: $1543.65

Printing of Numbers and Names from Illustrated Sportswear:

Organization Name:  Hendrix Ultimate Frisbee


For:  Team Jerseys


When & Where will this Event Occur:  N/A; The team will use these jerseys for tournaments throughout the remainder of this school year and into the next school year.


Master Calendar Confirmation:  N/A


Event Details: Jerseys are an essential part of any serious sport team. Both our men’s and women’s teams participate in the Southern College Division, and travel to an average of eight tournaments around the region every school year. Although Hendrix Ultimate Frisbee is a club team, we practice three to four times a week, with no off season. As a team and a student organization, we are proud of the fact that we are able to foster an inclusive community atmosphere, maintain a competitive level of play against other college teams, and even host our own annual tournament (The Hendrix Ultimate Experience). Hendrix Ultimate Frisbee will send three teams to the Sectionals Tournament in St. Louis, Missouri in April 2010. We believe that jerseys offer an irreplaceable sense of team unity and professionalism for our players.

Both orange and white jerseys are necessary because in tournament situations, teams must be prepared to “go white” if the opposing team’s jerseys are of the same color. We chose to order Patagonia jerseys this year for their quality and team discount ($17 per jersey, as opposed to the normal price of $38 per jersey). Illustrated Sportswear is a local printing organization with whom we are familiar and enjoy patronizing.

The Hendrix Ultimate Frisbee Council is requesting discretionary funding to cover the price of team jerseys. The 2009-2010 school year has brought out the largest number of players that our team has ever supported. As a result, costs for traveling to tournaments have exceeded our initial expectations. In three circumstances, we have had to send two men’s teams to tournaments in addition to our women’s team; again, this has unexpectedly stretched our budget.

Thank you for your continued support of Hendrix Ultimate Frisbee. Please contact President Meagan Kreps ( or Treasurer Rose Thomson ( for additional information or questions.


Request for Discretionary Funds

Prepared by:  Allen Groue, KHDX Station Manager


Budget Breakdown: 

Apple iMac- 21 inch, 3.06 GHz- $1,190

Applecare Protection Plan, 3 years-$119.00

Apple-estimated taxes- $107

Live 365 Setup Fee-$199

Live 365 Royalty/Licensing Fee, 2 months (estimate)-$273

Nicecast (broadcasting software) license- $40


Total: $1,928


Organization Name:  KHDX


Requesting:  $1,928


For:  Making KHDX available through online streaming so that all members of the Hendrix community can listen to Hendrix College’s very own FM radio station.


When & Where will this Event Occur:  All the time. All the place.


Master Calendar Confirmation: 


Event Details: