Agenda
Tuesday September 27, 2011
6:30 p.m. Campbell Dinning Room
Student Life and Technology Center
I. Call to Order
II. Special Business
III. Announcements and Constituent Concerns
Lauren (Sr)-The Bailey custodial staff is
throwing the contents of the recycling cans into trash bins…
ECC
will look into this.
Kate (Huntington)-Bailey water tastes like
chlorine…
Annie (Galloway)-Why isn’t there a soda
machine in the library?
Cafeteria
liaison will check up on this
Audrey (Soph.)- uninvited guest suggestion…
Wristbands
at smaller, regular parties?
Can’t
do wristbands at martin, because they aren’t official events/logistically
problematic (too many entrances/etc)
P-Safe
can ask people to leave
YOU can
ask people to leave
Kate (Huntington)-Parking at Huntington
Not
enough space, can we not ticket people who park by the space by the garden
(Tire marks on the grass upsets facilities/P-Safe)?
Those
with temporary disabilities can contact P-Safe about getting temporary handicap
tags.
Graham (Fresh.)-The new walkways in front of
the SLTC are getting pretty muddy can we get a new layer of pecans?
Facilities
liaison is on it
Megan (Jr.)- What’s going on with the
Troubadour money?
SAC is
working on it, now that we have a freshman Senator; their committee is fully
formed and can meet. They are working on putting together proposal forms that
will soon be on the website
Hunter (Front/Mills)- Why is the left door
downstairs always locked? …it’s aesthetically displeasing and inefficient.
Dr.
Carney-Hall: It has to do with the magnetic reader itself, the mechanism for a
double door function costs an additional $5,000, they could only afford one
last year.
Courtney (Media)- Broken Glass in Art
Complex parking lot
Please
be mindful of cars/tires and not throw glass in that area.
IV. Departmental Liaison Reports
V. Committee Reports
Financial Committee with Clay Christian
Galloway
Hall Council
Requested: $161.22
The request is for Additional funding for
food for the Galloway Hoedown on Saturday. The original caterers increased
their price quote from last year, Galloway Hall Council sought a cheaper
caterer/food options and their new and they need more money to cover the
expenses.
Recommended: $161.22 (fund in full)
Motion to pass FinCom’s recommendation, no
objections or abstentions.
The Profile
Requested: $310
The request is for funding for catering by
Culinary Club for food for The Profile’s
launch party. The Profile is changing
things up this year and is trying to attract a larger audience; their previous
launch parties have been similar and successful.
Recommended: $310 (fund in full)
Motion: Motion to pass FinCom’s recommendation; passed,
no objections or abstentions
Quidditch
Team
Requested:
$1300
The request is for funding to send 8 members
to the Quidditch World Cup in NYC in
November. The proposal asks for funding for hotel and gas fees. The proposal
exceeds the $80/room/night hotel cap that FinCom (and many Hendrix
institutions- ie Odyssey) abides by. This request also only impacts 8 students.
Overall this proposal reflects a lack of planning, and FinCom also feels that
it doesn’t impact a large enough part of the Hendrix community to justify
awarding such a large sum of funds. FinCom had discussed other fundraising
options during the spring allocation process and is willing to continue this
conversation. Senate is willing to support Quidditch, but feels this proposal
is for too much.
Recommended: $0
Motion: Motion to pass FinCom’s recommendation;
passed, no objections, one abstention (Anvesh-Village)
Martin
Hall Council
Requested: $2487.78 (see attached)
The request is for funding to bring DJ
D.VELOPED to Ghost Roast. Recently, Martin has been trying to bring more
established artists to campus events. This additional funding covers typical DJ
costs (ie travel, food, lodging, etc). DJ D.VELOPED came to Toga last year and
was well received by students, and has great interest in performing. (Local
DJ’s had been sought out, but Martin has encountered problems with them, and
bringing in a larger/familiar act has proved a better investment/guaranteed
success)
Recommended: $2487.78 (fund in full)
Motion: Motion passed, no objections or
abstentions
NOTE TO ANY ORGANIZATION APPLYING FOR
FUNDING, contacting Clay PRIOR to sending in your proposal with questions/for
advice is in your favor, it
will help FinCom (and likely positively effect the outcome of FinCom’s
recommendation)
Committee on Everything Awesome with Dean Jim Wiltgen and Dr. Karla Carney-Hall
Campus
security/Uninvited guests (ie The Rando Situation)
Thefts
Yesterday there were two separate incidents
of theft; a backpack and a laptop were stolen.
KEEP AN
EYE ON YOUR VALUABLES/LOCK EVERYTHING
The
backpack was stolen from the Sun Porch, and the theft was caught on videotape
(instituted last year following several thefts). The videotape is proving
helpful in the process, however the thief has yet to be identified.
Looks
like a Hendrix student, we don’t think it is one.
Galloway Incident
Following
last weekend’s Werewolf man break in….
Annie-
Can we get new locks on the Parlor doors?
Dr.
Carney-Hall, Facilities will be double-checking the locks!
Everyone should have P-Safe’s number in your
phone! (501-450-7711)
Uninvited Guests
Front Street/other gatherings
If you
have a smaller party/event/gathering with 40ish or more people, you can’t
expect not to draw people, sometimes uninvited guests
BUT
know that you always have the right to ask
people to leave (tactfully/reasonably) and if you feel uncomfortable doing so,
or if they uninvited guests are not responsive, call P-Safe or the RA’s to ask
for help.
Ghost
Roast
Will be
a wristband event with perimeter checks
Parents
Aware
of the situation/brought it up this weekend
Media Committee with Courtney Johnson
Profile launch party on Monday from 6:30-7:30, catered by Culinary Club.
The
first issues of the Profile (new
look!) will be passed out. lookout for the Dean…
Seniors—SEND
IN YOUR SENIOR PROFILE MATERIALS!
Environmental Concerns Committee with Emily Canon
First
Free Store was a success! The Free Store will be open every Tuesday from 3:30
to 5:30 in Worsham, bring donations to the box in the Student Activities Suite
or straight to the free store!
There
will be a General Meeting Thursday.
Multicultural Development Committee with Calvin Pun
Come to
Block Party! Saturday, October 8th from 3-5 in the lot next to the
IT building/near Front Street.
Members of MDC affinity groups will be
cooking international foods, and Smokehouse will be catering BBQ…IT’S FREE!
Campus Kitty with Malena Outhay
Fun Run
was such a success that CK ran out of numbers for participants! Thank you to
all who participated!
Social Committee with Will Phillips
Musical
Showcase was a success! Thanks to all who came out!
Drive
in Movie will be on October 8th (after block party) more info TBA
Volunteer Action Committee with Rachel Robbins
Helping
out with ArtFest, meet at the Bell at 8:40 to walk over. Email Gottschalkjl@hendrix.edu for more
info
Academic Policy with LaRonda Mitchell
There
will be an AP meeting next week, email LaRonda with any concerns/suggestions.
Student and Academic Concerns Committee with Daniel Williams and LaRonda Mitchell
Working
on Troubadour money stuff…will soon have a form to apply for funding.
Will be
forming another IT committee, if you know of any tech-savvy students who would
be good for an at large position, email Daniel or LaRonda.
Communications Committee with Adelia Shiffraw
No
report
Committee on Committees with Gabe Breshears
New Academic
Integrity appointment
Executive Committee with Desh Deepak
VII. New Business
VIII. Adjournment