Human Resources

Employee Contact Tracing and Testing


Guidance for Employees and Supervisors: 

Employees who are a close contact of someone who tests positive for COVID-19 

  • Any employees who are identified as possible close contacts to someone who has tested positive for COVID-19 will be contacted by a Hendrix staff person and/or the Arkansas Department of Health. (If an employee was in close contact with someone and has not been contacted, then the employee should email aboutcovid19@hendrix.edu or call 501-476-5562).

    FULLY Vaccinated: (received all required vaccine doses and 14 days after last required dose

    • Get tested within 3-5 days following exposure even if asymptomatic (if positive then follow the instructions for a Positive COVID-19 Test Result (below). 
    • Strictly adhere to facial covering in public indoor settings for 14 days after exposure or until they receive a negative test result (continue to follow all campus masking policies)
    • So long as there are no COVID-like symptoms and all testing and masking requirements are followed, there is no need to quarantine, in most cases. (If the close contact is with a household member, then follow instructions for Employees with a family member (in their household) who is positive for COVID-19 (below))

    PARTIALLY or NOT Vaccinated:
    • Quarantine immediately at home.
    • Contact their supervisor(s) and discuss any important work-related issues.
    •  A verification letter confirming the employee’s status will be sent to the employee, the immediate supervisor, and Human Resources.
    • Employees who must quarantine will receive detailed instructions as well as an expected date to end quarantine. In most instances, quarantine lasts 7-10 days from the most recent date of exposure so long as symptoms do not develop and there hasn’t been a positive COVID-19 test result.
    • Employees will be asked to get tested within 3-5 days following exposure even if asymptomatic and to closely monitor their health for 14 days.
    • At the end of quarantine, an official letter will be sent to confirm the completion of quarantine. Quarantine may not be ended until that letter is received. 

*A close contact, as defined by the Arkansas Department of Health, is someone who was within 6 feet of a positive COVID-19 case for 15 minutes or more during the 48 hours prior to the positive test result (if no symptoms) or when symptoms first started. 

Employees who have signs or symptoms of COVID-19 

  1. Employees should stay home and not come to work. This applies to all employees regardless of vaccination status. ( UAMS Online Screening Tool)
  2. Employees should contact their immediate supervisor. 
  3. Employees should contact the  Hendrix Medical Clinic ( Schedule Appointment) for a telehealth visit. It is strongly recommended that you contact the Hendrix Medical Clinic due to our partnership with Conway Regional Health. Our partnership allows for reliable testing and reporting of test results. If you prefer, you may contact your own healthcare provider. 
  4. If an employee is not referred for COVID-19 testing, then the employee may return to work so long as there is no fever for 24 hours and the guidance of the healthcare provider is followed. 
  5. If an employee is referred for COVID-19 testing, then the employee should isolate at home pending the test result, notify their immediate supervisor, and email aboutcovid19@hendrix.edu
  6. If the test result is negative, the employee may return to work so long as there is no fever for 24 hours and the guidance of the healthcare provider is followed. 
  7. If the test result is positive, then employees should follow the instructions for a Positive COVID-19 Test Result (below). 

Employees who test positive for COVID-19 

  1. Employees should isolate immediately at home. This applies to all employees regardless of vaccination status.
  2. Employees should contact their immediate supervisor and discuss any important work-related issues. 
  3. Email aboutcovid19@hendrix.edu or call/text 501-476-5562 as soon as possible with the employee’s full name, test result, and most recent date on campus
  4. Employees will be contacted by a Hendrix staff person and/or the Arkansas Department of Health to share detailed instructions and conduct a contact tracing interview. Any possible close contacts that are identified will be contacted and informed of their risk for exposure.  
  5. A verification letter confirming the employee’s isolation will be sent to the employee, the immediate supervisor, and Human Resources.  
  6. The letter will set an expected date to end isolation. In most instances, isolation lasts 10 days from the date of the positive test result (if no symptoms) or when symptoms first appeared so long as symptoms are improving and there has been no fever for 24 hours. 
  7. At the end of isolation, an official letter will be sent confirming the end of isolation. Isolation cannot be ended until that official letter is received. 

Guidance for Employees and Household Family Members: 

Employees with a family member (in their household) who has symptoms of COVID-19: 

  1. You may contact the  Hendrix Medical Clinic ( Schedule Appointment) for a telehealth screening. It is recommended that you contact the Hendrix Medical Clinic due to our partnership with Conway Regional Health. Should there be a referral for COVID testing, our partnership allows for reliable testing and reporting of test results. If you prefer, you may contact your own healthcare provider. 
  2. Contact your immediate supervisor, if needed, to arrange time away from work if you need to care for your family member or provide transportation for medical services including, but not limited to, COVID testing. Questions about leave time or pay should be referred to Human Resources.
  3. If your family member is not referred for COVID testing, then the employee should communicate with their immediate supervisor about using personal leave time if needed to care for the family member. The employee will not be required to seek testing or quarantine at home.
  4. If your family member is referred for COVID testing, then the employee may make arrangements with their supervisor to work remotely if their work allows, but the employee is not required to quarantine pending the family member’s test result
    • If the test result is negative, then the employee should communicate with their immediate supervisor about using personal leave time if needed to care for the family member.
    • If the test result is positive, then the employee should quarantine at home and email aboutcovid19@hendrix.edu  or call/text 501-476-5562 for additional instructions.

Employees with a family member (in their household) who has been quarantined due to exposure to COVID-19: 

  1. The employee will not be required to stay home so long as the family member is asymptomatic and hasn't received a positive COVID-19 test result.
  2. The employee and supervisor may consider remote work or leave time during the quarantine period to care for the family member. If there are questions about remote work or leave time, then the employee should contact hr@hendrix.edu
  3. The employee should take appropriate precautions for  caring for a sick loved one at home.
  4. The employee should closely monitor all household members' symptoms including their own and contact the Hendrix Medical Clinic if any symptoms present.
      • You may contact the  Hendrix Medical Clinic ( Schedule Appointment) for a telehealth screening for you or your family member. It is recommended that you contact the Hendrix Medical Clinic due to our partnership with Conway Regional Health. Should there be a referral for COVID testing, our partnership allows for reliable testing and reporting of test results. If you prefer, you may contact your own healthcare provider. 

        • If the employee is referred for COVID-19 testing, then the employee should isolate at home pending the test result, notify their immediate supervisor, and email  aboutcovid19@hendrix.edu or call/text 501-476-5562. If the test result is positive, then employees should follow the instructions for a Positive COVID-19 Test Result (above).
        • If any household members are tested and receive a positive COVID-19 test result, then the employee should follow the instructions for Positive Family COVID-19 Test Result (below).

      Employees with a family member (in their household) who is positive for COVID-19: 

      1. Stay at home and email aboutcovid19@hendrix.edu or call/text 501-476-5562 for specific instructions.
      2. Regardless of vaccination status, the employee may be asked to quarantine immediately at home. 
      3. The employee should take appropriate precautions for  caring for a sick loved one at home
      4. In most instances, quarantine lasts 7 days from the most recent date of exposure so long as symptoms do not develop, there is a confirmed negative test result no earlier than day 5 of quarantine, and there are no positive COVID-19 test results.