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Appendices to the Spring 2021 COVID-19 Reopening Plan

Appendix MASK

Appendix MOVE-IN DAY

Appendix DINING SERVICES

Appendix ADMISSION

Appendix VISITORS AND EVENTS

Appendix BUILDINGS

Appendix TRAVEL

Appendix ACADEMICS

 

Appendix MASK

Type and Intended use of Facemask/Covering (recommendations) 

MaskTypes_Table_web.png

Putting on a face mask/covering

  • Wash hands or use hand sanitizer prior to handling a face mask/covering.
  • Ensure the face mask/covering fits over the nose and under the chin.
  • Situate the face mask/covering properly with nose wire snug against the nose (where applicable).
  • Tie straps behind the head and neck or loop around the ears.
  • Throughout the process: Avoid touching the front of the face mask/covering. 

Taking off a face mask/covering

  • Do not touch your eyes, nose, or mouth when removing a face mask/covering.
  • When taking off a face mask/covering, loop your finger into the strap and pull the strap away from the ear, or untie the straps.
  • Wash hands immediately after removing. 

Disposal of face masks

  • Disposable face masks must not be used for more than one day and should be placed in a trash receptacle.
  • Dispose of a face mask if it is visibly damaged (e.g., stretched ear loops, torn or punctured materials), dirty, or visibly contaminated. 

Care, storage and laundering of cloth face coverings

  • Keep face covering stored in a paper bag when not in use.
  • Cloth face coverings may not be used longer than one day at a time and should be washed after use.
  • Disinfecting method: Launder cloth face coverings with regular laundry detergent before first use and after each shift (disposable masks are not washable).
     


Appendix MOVE-IN DAY

  • Various groups will move in through a staggered process over the three weeks leading to the first days of classes:
    • Student athletes will start moving in as early as December 28 according to intercollegiate training and competition schedules, which are still being developed by the Southern Athletic Association (SAA).
    • Resident Assistant staff will move in on January 11.
    • Sophomores participating in Career Term will tentatively move in on Thursday, January 14 (Career Term details to follow).
    • First-year and transfer students will tentatively move in on Friday, January 15 for orientation (Orientation details to follow).
    • The remaining sophomores, juniors, and seniors will move in January 16-18.

 

  • A detailed move-in calendar will be communicated by early December so that students and families can plan travel and arrival. All students will be required to sign up for a housing check-in time slot.
  • Students will be tested for COVID-19 at move-in. Students will minimize interactions with other students and community members until test results are reported.
  • Move-in procedures will be altered to allow COVID safety guidelines to be followed. For example, keys will be distributed to students in their cars to avoid clustering, and keys won’t be given to any student who hasn’t completed the Community Commitment. Students will also be asked COVID-19 symptom screening questions upon move-in.
  • No more than two (2) guests may accompany new students on move-in day. 


 

Appendix DINING SERVICES

Hours of Operation

Main Cafeteria

  • Monday – Thursday: 7:00 a.m. until 9:00 p.m. (carry-out only after 7:00 p.m., and students are encouraged to visit prior to 7:00 whenever possible)
  • Friday: 7:00 a.m. until 8:00 p.m. (carry-out only after 7:00 p.m., and students are encouraged to visit prior to 7:00 whenever possible)
  • Saturday: 8:00 a.m. until 1:30 p.m.
  • Sunday: 11:00 a.m. until 7:00 p.m.

The Burrow (open only to pick up pre-orders placed using GET platform, online or via app)

  • Monday – Friday: 7:30 a.m. until 7:00 p.m.
  • Saturday: 10:30 a.m. until 1:30 p.m. and 4:30 p.m. until 6:30 p.m.
  • Sunday: 11:00 a.m. until 7:00 p.m.

Dine-In Service

  • contactless entry, cashless payment only
  • seating capacity will be limited to allow spacing in servery and hall
  • no re-entry into servery
  • no self-service; all items served by Dining Staff
  • cutlery will be prewrapped/disposable
  • some items may be individually wrapped or packaged when available and appropriate

Carryout Orders

  • encouraged due to limited capacity
  • guests will be given one reusable container, with additional disposable packaging available as needed. Reusable containers should be returned to Dining for sanitization.
  • meals can be pre-ordered using an app and picked up in The Burrow
  • Grab and go lunch service will be available M-F (One Card only) in Miller Creative Quad.
  • meal kits will be available via pre-order for apartment dwellers (must have 10-meal plan)

Dining Services Employee Protocol

  • self-screening required prior to clocking in (not allowed to work if temperature over 100.3 or any questions answered with “yes”)
  • masks worn
  • social distancing at meal breaks

Cleaning and Sanitation Procedures

  • tables sanitized between guests
  • full wipe down of each service area once per hour or once per service period

Other

  • no off-campus guests (except approved groups)
  • delivery will be available to students in isolation or quarantine

 
 

Appendix ADMISSION

Enrollment Protocols for Campus Visitors

All events/visit programs will be limited to 20 people; administrative staff may use discretion to allow an additional 10 visitors.

Precautions in the Dawkins Welcome Center will include:

  • A limit of one person or family group in the elevator at a time
  • Hand sanitizer will be readily available
  • The beverage station will not be self-serve
  • Walkways will be marked to encourage one-way traffic flow
  • Fountains will only allow bottle filling

Except in cases of emergencies, doors in Dawkins are designated as follows:

  • The main door under the portico will be for entry
  • The Southwest and Northwest doors will be for exiting the building
  • Along the porch, the South doors will be for exiting, and the North doors will be for entry

Upon entry into Dawkins, staff will screen and deny entry to:

  • Visitors who have ≥ 100.4˚ F temperature
  • Visitors who answer yes to any of the following
    • Do you have a cough, shortness of breath, or any other symptoms typical of COVID-19?
    • Have you had contact with a person known to be infected with COVID-19 within the previous 14 days?

Visitors are expected to adhere to the following:

  • While on campus, physical distancing (6 feet) will be enforced
  • Face coverings (e.g., mask, plexiglass face shield, etc.) are required in public both indoors and outdoors (visitors who arrive on campus without a mask will be provided one from the Office of Admission) 
  • Family groups may congregate without observing 6 feet of distance
  • Staff will arrange seating to accommodate family groups
  • Presenters will maintain 12 feet of distance in front of groups

The following guidelines apply to campus visitors:

  • Meals may not be eaten in the dining hall
  • Faculty and administrative meetings may be scheduled using Teams but will not be scheduled in-person 
  • Visitors will not be able to enter the Residence Halls
  • Overnight stays will not be facilitated
  • Prospective students will not be able to visit classes

During the walk, the following expectations apply:

Groups will be limited to no more than 10 people with family groups and walk guides maintaining the appropriate physical distance

Guides may escort visitors through buildings

  • Guides will not bring visitors into buildings during course change periods (including periods around mealtimes within the SLTC
  • Groups will not spend more than 15 minutes in any building other than the Dawkins Welcome Center

Guests with mobility issues will be escorted around campus in a golf cart, but due to physical distancing requirements, the number of people on the cart may be limited

 
 

Appendix VISITORS AND EVENTS

Additional policies and requirements for campus visitors and events:

  • Signs will be posted at rooms commonly used for gatherings to communicate group limitations and reduced capacity levels.
  • Attendees should not linger before or after the event. 
  • Duration should be shortened, if possible. 
  • Names and contact information of attendees must be recorded.
  • Organizers should be prepared to sanitize surfaces before and after the event including tables, chairs, and doorknobs/levers. Appropriate cleaning supplies will be provided by the organizers or requested from Facilities. Ample time should be planned before and after the event for sanitation. 
  • Food and refreshments may be served if pre-packaged, individually packaged, or arranged and served by Hendrix Dining Services. Self-service arrangements with open food storage such as a buffet are prohibited. Hendrix Dining Services must be consulted about all food preparation and serving to ensure that appropriate guidelines and standards are met (contact: Mendy Nichols, nicholsm@hendrix.edu, 501.450.1309).
  • Shared kitchen spaces are considered communal areas. Therefore, use of these spaces must follow College guidelines on communal areas as well as Dining Services guidelines and standards for food preparation.
  • As non-traditional campus spaces may be needed for instruction, Academic Affairs has priority for room reservations. When the course schedule for the spring is finalized, the master calendar will accept other reservations. The use of outdoor spaces is encouraged for events and gatherings when possible.
  • Special exceptions may be made in very limited circumstances to allow additional visitors to campus for College- or business-related purposes. A Hendrix office, department, student group, or faculty member requesting visitors to campus must petition the COVID Response Coordinator, detailing the reason and a plan for observing all pertinent policies.


 

Appendix BUILDINGS

Campus Housing

  • Sofa seating will be removed from all residence hall lounges.
  • Signs will be installed in kitchen areas that instruct people to clean and disinfect area after use.
  • Housekeeping will be vigilant about removing any items left in kitchens.
  • Signs will be installed in laundry areas that limit numbers of persons who can be in those spaces at one time.
  • Water fountain spigots will be covered or signs will be posted to limit use (bottle filler stations are OK).

Students will be assigned to a specific shared bathroom facility (as allowed by residence hall physical layout). This assignment will minimize mixing and ease contact tracing should one student test positive for COVID-19.

Students will not have ID card access to residence halls other than their own.

SLTC

  • One-way traffic flow system in building:
    • Community members will enter from south side entrance (near OTC) only. Foot traffic on the first level will follow a counterclockwise flow through the east hallway, past the chaplain’s office area and post office before coming to the Burrow area.
    • The STLC West door (facing Miller Creative Quad) will be exit only.
    • All other doors will be used as exits.    
    • Distance reminder markings will be placed on the floor to help with queues for dining hours. 
    • The two main stairwells off the Burrow will be one direction only. The north stairwell will be used for up. The south stairwell will be designated for down. 
    • On the second floor, community members may continue right to Dining or left into the Student Services suite. 
    • The Student Services suite will also be one direction. Community members will exit through the NE stairwell to return to the first floor. 
  • Game Room will be closed until further notice. This room may be used as classroom or storage space during this time. 
  • Kitchen area will be closed until further notice.
  • Post office has developed a system for package pickup from loading dock area. 
  • Additional plexiglass will be added to the information desk area.
  • Sunporch information table use will be suspended.
  • Sofa seating will be removed from the Burrow area.
  • Additional Support for Dining Services:


 

Appendix TRAVEL

No College-funded travel will be allowed to pandemic “hotspots.” Hotspots are defined as states with testing positivity rates above 10% (the World Health Organization advises governments that states maintain a positivity rate of 5% for 14 days before reopening). The COVID Response Coordinator will maintain the list of pandemic hotspots (see: https://coronavirus.jhu.edu/testing/testing-positivity).

While Traveling 

Any employee on essential Hendrix travel must follow COVID-19 safety policies as if on campus. This includes frequent handwashing, face-covering, social-distancing, and avoiding groups larger than 50 individuals (travelers will be provided appropriate PPE). Additionally, traveling employees should self-screen daily and report any symptoms of COVID-19. Travelers should avoid public and commercial transportation whenever possible. Finally, travelers should keep meticulous records of places visited and people met in case contact tracing is needed. 

Return from Travel 

As employees return to campus, they should follow all campus policies for virus protection. They should self-screen daily. Overnight travelers should bathe and wash all clothes and face coverings before returning to campus. 

Planning Ahead 

Students and employees may plan College-related travel for the summer. However, no one should commit financial resources to such travel until the “all but essential” travel ban is lifted. The College is suspending the “no travel insurance” policy until further notice (if purchasing travel insurance, be certain it covers cases of pandemics). 

Other Travel Details 

  • Study-abroad to certain locations will be allowed spring semester (the Office of International Programs is in communication with students approved for spring study-abroad). Spring study-abroad students should not visit the Hendrix campus prior to or upon return from the study-abroad experience. No other international travel is allowed until further notice. 
  • Intercollegiate athletic teams will be allowed to travel according to strict policies established by the NCAA, the Southern Athletic Association, and Hendrix College. Other campus group travel will not be allowed until further notice. 
  • Off-campus travel for Odyssey projects in central Arkansas (including internships) will be allowed only if the participant provides:
    • a written explanation of how the project activities will not violate any state and local regulations, directives, and guidelines;
    • the official COVID-19 policies and procedures of the host organization (e.g., employer, office, workplace, host university, program provider, etc.); and
    • a signed waiver.

The College will regularly re-evaluate the travel policy and tighten or loosen restrictions as circumstances allow.


 

Appendix ACADEMICS

Teaching

  • Hybrid Teaching – Courses will be delivered during assigned class periods in a hybrid mode. While many students will be on campus for in-person attendance, some students will remain off-campus and will require remote instruction. Classrooms will be set-up with appropriate technology (Meeting Owl smart video conferencing camera or cameras and microphones) so that the students attending remotely will be able to participate. Students will either be remote or in-person for all of their courses except in cases where a student who is taking in-person courses needs to be quarantined or isolated due to COVID. In such cases, the faculty member will be notified that the student will be taking class remotely until the quarantine or isolation is lifted. If a student is ill from COVID and cannot attend remotely, faculty will follow the normal procedure for illness as outlined in the course syllabus.)

  • Synchronous versus Asynchronous Instruction – Class sessions in the spring will be conducted synchronously. However, there are elements of courses that can make appropriate use of online methods (for example, in flipped classrooms or online discussion boards) as needed for pedagogical reasons. 

  • Classroom Assignments – In order to meet social-distancing requirements, classrooms will be reassigned for the spring semester as needed. The process used by Academic Affairs will start by determining which classes may be able to be placed in rooms where all students will be able to meet in person at the same time. When this is not possible, classrooms will be assigned so that faculty can rotate portions of their class in-person and remote on different days of the week. For example, a course that meets Tuesday and Thursdays would be able to have half of the students in class on Tuesday and remote on Thursday. The other half would rotate in the opposite direction (remote Tuesday and in-person on Thursday). A course that meets three days a week would be able to rotate through by thirds, resulting in two thirds of the students being in person on any given class day.
  • Remote Teaching – Faculty approved to teach remotely will contact their students and make all arrangements to conduct their classes remotely and synchronously. Faculty teaching remotely will continue to conduct their other regular duties such as office hours, advising, committee work, and other departmental work. Whenever possible, faculty will use software that is available through the College for their courses (Teams, Moodle, etc.) to reduce the number of delivery methods students will need to learn. Faculty should be cautious and not increase the workload for remote courses compared to what they would normally do for in-person classes.

 Classrooms and Faculty Offices

  • Classrooms and Classroom Technology – Classrooms will be reconfigured to provide appropriate social distancing. Non-traditional classroom spaces will also be utilized to provide sufficient teaching spaces for in-person classes. All classroom spaces will be provided with appropriate technology (screens, computers or computer connections, blackboards, the Meeting Owl 360° smart video conferencing camera, etc.) to accommodate both in-person and remote learning capabilities. 
  • Cleaning Classrooms – Classrooms will be stocked with cleaning supplies (cleaning solution and wipes); professors and students will wipe down surfaces (for example, desks and tabletops) at the conclusion of class, before departing. Housekeeping will clean classrooms daily. 
  • Masks in Classrooms – Faculty will be provided with 25 masks that they can give to students who come to class without them. Faculty will need to remind students that they are required to wear masks in all classrooms. If a student refuses to wear a mask, the faculty member will send the student to the Dean’s office and follow up with an e-mail giving the student’s name to Dean Wiltgen. The Dean’s office will follow up with the faculty member so that the faculty member knows the outcome of the meeting.   
  • Class Attendance – Students are expected to attend classes either in-person or remotely as appropriate. The Hendrix Catalog attendance policy will govern any attendance issues.   
  • Faculty-Student Meetings – Faculty members will not hold meetings with students in their offices unless they can maintain the 6-foot social distancing requirement. Therefore faculty-student meetings will be held in other spaces on campus (such as conference rooms or outside) or virtually.