The message below was sent to Hendrix students Thursday, March 19, at 4:56 p.m.
Dear Hendrix Students,
We understand that this is a stressful time and many
processes are changing in ways that make it difficult to keep up. We have
made some changes in the registration process for returning students that we
hope will make the process as clear as possible. At the same time, we are
trying to keep the process as much like it was done in the past because we know
you have registered before!
Please review this email carefully! There have been
process changes and extensions for deadlines to help given our transition to
online classes. A new one-page registration calendar is also attached.
As always, you can email the Registrar’s office with
questions. Someone will be in the office for the rest of this week to answer your telephone calls, but email is
the most reliable contact method going forward. Many staff members are
now, or soon will be, working from home
And finally: Graduating seniors can ignore this email!
Spring
Registration
Spring registration for the 2020-2021 academic year will
occur from April 1 through April 17, 2020. During the process
- you will go to your CampusWeb account and select courses you wish
to take;
- you will communicate
with your advisor to finalize course requests, bid for classes, and
select alternates;
- you will check CampusWeb for your schedule after
pre-registration on April 27; and
- you will work with your
advisor during the add/drop period if you want to change your
schedule or add courses to replace the ones you did not get. Your advisor will communicate with you about how
and when they will be available.
Schedule of Classes for 2020-2021 is
now available on line at Hendrix
College - Course Schedule. “Student Instructions for Online
Registration”, a step-by-step tutorial on how to register courses on line is
located at our website under http://www.hendrix.edu/academicaffairs/default.aspx?id=914
. Please go through the tutorial carefully before
registration. Please use your id and password to login to your
Campus Web account from the Hendrix home page or
directly from this link: https://www.hendrix.edu/campusweb/default.aspx. Do not forget to change the current
year and semester to "Fall 2020-2021" and then
to "Spring 2020-2021" below the tool bar after you log in.
Bid Points
One step of the registration process is “bidding” for
classes in a format similar to a silent auction. For example, if there
are 20 seats available for a class and 30 students bid for it, the 20 students
who bid the highest for the class are placed into it and the other 10 are shut
out. In cases where limits are not reached, the bid amounts become
irrelevant. The number of bid points you are given is equal to the number
of cumulative credits you have earned. You are encouraged to
allocate your points and select one alternate course for each pre-registered
course on paper prior to the advising meeting. If you have problems
allocating points or selecting alternate courses, please seek advice from your
advisor before or during the advising meeting.
During your advising meeting, your
advisor will submit online approval of your final course requests. After
that online approval is given, the bid point process becomes available to both
the advisor and student. Your advisor will inform you of his or her
expectations concerning who is to enter your bid points. Some advisors
may wish to continue working with you during your advising meeting to complete
bid point requests; others may give you the assignment of entering bid points
from your Campus Web account after your advising meeting is complete.
Instructions outlining the steps for a student to submit bid points are
contained in the student registration tutorial noted above. The deadline
for submitting or editing bid points is April 17,
which is also the final day of spring registration. To assist your bid
point decisions, the Registrar’s Office has sent an email to faculty listing the number of bid points needed last year to gain
admittance to oversubscribed courses.
The spring registration process is as follows:
Now-March 30 Change Advisor and Clear any Holds
on your Account
Please check your Campus Web account to make sure you do not
have any holds on your account. You will not be able to register for
classes if there is a hold on your account, so please be sure to clear any
holds before registration begins in order to avoid problems during
registration.
April 1-April 17 Online Pre-registration and
Advising Appointments
- Online pre-registration
(will be completed by students.) -- You will be able to pre-register
for courses online beginning April 1 and add/drop courses before
communicating with your advisor. Please keep in mind that
- Whether
or not you get in classes will be determined by class demand and by the number
of bid points you allocate, but not by the time when you enter courses on line.
- The
first thing you need to do after you log in is to change the current year and
semester to "Fall 2020-2021" and then to "Spring
2020-2021" below the tool bar.
- You
may not be able to pre-register for courses due to a hold from the
Business Office, Registrar’s Office, or Student Affairs. Please consult
various offices by email before you continue the process.
- You
must pre-register online for activity courses such as physical activity PACT
courses.
- You may
NOT pre-register online for 200-level English courses if you are a
rising junior or senior unless you have the consent of the individual
instructor. The Add Box for 200-level English Courses will not be available at
your Campus Web if you are not eligible to take those courses.
- You
may NOT pre-register online for music activity MUSA courses, DANA
A30 Dance Ensemble, and TARA Theatre Practicum activity courses. You will
register for these courses in the fall through the faculty or staff in charge
of these courses.
- You
may NOT pre-register online for independent study/internship.
You need to complete the Independent Study Request Form downloadable at our
website, have it approved by your advisor via email, and email the form to the
Registrar’s Office. For internships, you need to contact Career Services
first.
- You
are encouraged make notes for yourself about allocating bid points and
selecting alternate courses prior to working with your advisor.
- You
should schedule the advising discussion with your advisor during the
pre-registration period. Advisors will contact you by email about how to
move forward with scheduling a discussion. Some advisors may use MS Teams
for advising discussions.
- Advising, placing bid
points/alternate courses (will be completed by advisors and students.) –
Communicate with your advisor to discuss the courses for which you
pre-registered for both semesters and finalize these course
requests. Seek advice on your bid point allocations and alternate
course selections. Your advisor will then place bid points and
alternate courses online for you, and complete the pre-registration
process. From this moment on, you will not be able to make any
schedule change on line. Remember, you must complete the online
pre-registration process no later than 5:00 pm, April 17,
2020. You must communicate with your advisor
to finalize your pre-registration requests. Your selected
courses will be cancelled at 8:00 am on April 20, 2020 if your advisor has not approved them
online.
April 20 – April 24 Registration Process
The Registrar’s Office will assess class supply and demand,
and provide the information back to the faculty. Departments will have an
opportunity to make minor adjustments to their offerings before the Registrar’s
Office proceeds with the enrollment process.
April 27 Preliminary Schedule
You may view your preliminary schedules for both
semesters at your campus web account. However, the schedules
may not include all courses you pre-registered for. If you wish to make
schedule changes, please follow the next Add/Drop step.
April 28 – May 29 Add/Drop
To complete your schedule, communicate with your advisor to
discuss appropriate courses to add and drop. We are changing the process
this year to allow online drop/adds by your advisor. We will communicate
details on this later:
Begin
Add/Drop
For
April 28
Current Seniors and Juniors
April 30 Current Sophomores
May
4
Current Freshmen
The schedule change period for the 2020 -2021 classes
lasts through May 29, 2020. More information will be sent out in regards to
summer processes for registration and when registration will reopen for online
add/drop in August.
Study-abroad Students:
Please follow the same process as stated above if you have
computer and internet access. In case you do not have computer and
internet access, please contact your advisor and obtain his/her advice and
approval on courses, bid point allocations and alternate selections.
On-leave Students:
If you plan to come back next fall or spring and wish
to register for classes during the spring registration period, please contact
the Registrar’s Office for further information.
Graduate Students:
You will not be able to pre-register for 500-level ECON/BUSI
courses if you have been accepted as a graduate student in Accounting.
Your courses will be added to your schedule after graduation, as you must earn
your Undergraduate degree before entering the Graduate program.
If you have any questions, please feel free to contact
the Registrar’s Office at (501)450-1226 or via e-mail at registrar@hendrix.edu.