CONTRACTED EVENT OR SERVICE
Purchasing from Wal-Mart or Hobby Lobby:
- Discuss purchasing needs with your organization.
- Complete a Student Organization PO Form including advisor signature.
- Bring completed Student Organization PO Form to the Office of Student Activities.
- Card(s) and receipt(s) are due back to Student Activities within one business day.
- The individual who checks out the card(s) is responsible for all charges during possession until relieved by returning card(s) and receipt(s).
- Student Activities will submit all receipts to the Business Office.
Purchasing from Other Merchants:
- Discuss purchasing needs with your organization and advisor.
- Ask if business will accept Hendrix College Purchase Order.
- If no, talk with Student Activities about other options or purchase and request a reimbursement.
- If yes, complete a Student Organization PO Form and submit to Business Office.
- Use Purchase Order to complete purchase.
- Return invoice from merchant to the Business Office with PO number included.
Contracted Events or Services:
- All contracts MUST be signed by the Vice President for Business and Finance.
- Complete Student Organization PO Form.
- Submit Student Organization PO Form to Business Office with copy of signed contract.
- Personal Reimbursements WILL NOT be issued for Wal-Mart purchases.
- Complete a Payment Request Form, including advisor signature.
- Submit Payment Request Form with original receipt(s) to the Business Office.
For additional information, contact Student Activities at firstname.lastname@example.org or (501) 450-1291