Office of the Registrar

Apostille Process

Steps to add apostille to a diploma:

Request:  Contact the Hendrix Office of the Registrar at to request that an apostille be added to a diploma.

  • The request should come from a Hendrix email address, if possible.
  • For requests that come from email addresses other than Hendrix, the Office of the Registrar may follow up with the requestor to verify their identity.
  • There is a $50 fee for each duplicate diploma.
    • If you wish to add an apostille to your original diploma, you do not need to order a duplicate; rather, you may drop it off at the Office of the Registrar to be notarized.
    • Please note that diplomas that are notarized and apostilled may have markings on them after the process. For this reason, many people choose to order a duplicate diploma so their original diploma may remain unmarked.

Notarize: Once the Office of the Registrar has the diploma in question, it will be notarized at no charge.

  • Once notarized, the diploma may either be picked up in person for the next step, or Hendrix will send the diploma to the office of the Arkansas Secretary of State (ASOS).
    •  If you wish Hendrix to mail your diploma to the ASOS, please include this form, along with any form of payment enclosed or authorized to that office. Your diploma will be sent to the ASOS at no charge.
    •  If you wish to pick up your notarized diploma in person and deliver it to the ASOS yourself, the Hendrix Office of the Registrar will notify you when it is ready to be picked up.
      • Please be sure to bring an ID with you when picking it up.
      • You may elect to have an agent pick up the diploma, but you must notify us via email of your agent’s name and they must present ID when picking it up.

Apostile: Once the ASOS receives the diploma, they will then add the apostille to the diploma. Click here for information on that process. 

Frequently Asked Questions:

What is an Apostille?

An apostille is a legal document that is used in international law to authenticate another document. According to the U.S. Department of State, apostilles authenticate the seals and signatures of officials on public documents such as birth certificates, court orders, or transcripts and diplomas. An apostille certifies the document(s), so the document can be recognized in foreign countries that are members of the 1961 Hague Convention. 

Who can issue an apostille?

In Arkansas, the Arkansas Secretary of State is the only official that may issue an Apostille.

Why do I need an apostille?

Foreign countries may request that those who have earned degrees from Hendrix College have their diploma certified with an apostille to prove the authenticity of the diploma.  

Where is the Office of the Secretary of State located?

1401 West Capitol Avenue
Suite 250
Little Rock, AR 72201

How long will this process take?

Unfortunately, we cannot give an exact timeline for how long this process will take. A duplicate diploma, once printed, must get the physical signatures of both the Provost and the President of the College before it can then be sent to our notary public. We can, however, promise that we will process your request as timely as possible.

I also need official copies of my transcripts. How can I order those? Can I add an apostille to my transcript?

For official copies of your transcripts, click here to fill out the form. If you need an apostille added to your official transcript, select that you wish to for your transcript to be held for pickup. Next, notify our office that you wish for your transcript to have the apostille added. After that, the process is the same as steps 2 and 3 above. 

Where is the Office of the Registrar located?

1600 Washington Avenue
Conway, AR 72032-3080
First Floor, Fausett Hall

What are your office hours?

We are open Monday through Friday, 8:00 am to 4:00 pm. 

I have other questions; how can I contact the Office of the Registrar?

The best way to contact us is through email at You may also call us at (501) 450-1226. Our office hours are Monday through Friday, 8:00 am to 4:00 pm.


Helpful Links:

Arkansas Secretary of State

Apostille Brochure

AR SOS Request Form: