Steps to add apostille to a diploma:
Request:
Contact the Hendrix Office of the Registrar at Registrar@hendrix.edu to request that an
apostille be added to a diploma.
- The request should come from a Hendrix email
address, if possible.
- For requests that come from email addresses
other than Hendrix, the Office of the Registrar may follow up with the
requestor to verify their identity.
- There is a $50 fee for each duplicate diploma.
- If
you wish to add an apostille to your original diploma, you do not need to order
a duplicate; rather, you may drop it off at the Office of the Registrar to be
notarized.
- Please
note that diplomas that are notarized and apostilled may have markings on them
after the process. For this reason, many people choose to order a duplicate
diploma so their original diploma may remain unmarked.
Notarize: Once the Office of the
Registrar has the diploma in question, it will be notarized at no charge.
- Once notarized, the diploma may either be picked
up in person for the next step, or Hendrix will send the diploma to the office
of the Arkansas Secretary of State (ASOS).
- If
you wish Hendrix to mail your diploma to the ASOS, please include this
form, along with any form of payment enclosed or authorized to that office. Your
diploma will be sent to the ASOS at no charge.
- If
you wish to pick up your notarized diploma in person and deliver it to the ASOS
yourself, the Hendrix Office of the Registrar will notify you when it is ready
to be picked up.
- Please be sure to bring an ID with you when
picking it up.
- You may elect to have an agent pick up the
diploma, but you must notify us via email
of your agent’s name and they must present ID when picking it up.
Apostile: Once the ASOS receives the
diploma, they will then add the apostille to the diploma. Click here
for information on that process.
Frequently Asked Questions:
What is an Apostille?
An apostille is a legal document that is used in
international law to authenticate another document. According to the U.S.
Department of State, apostilles authenticate the seals and signatures of
officials on public documents such as birth certificates, court orders, or transcripts
and diplomas. An apostille certifies the document(s), so the document can be
recognized in foreign countries that are members of the 1961 Hague Convention.
Who can issue an apostille?
In Arkansas, the Arkansas Secretary of State is the only
official that may issue an Apostille.
Why do I need an apostille?
Foreign countries may request that those who have earned
degrees from Hendrix College have their diploma certified with an apostille to
prove the authenticity of the diploma.
Where is the Office of the Secretary of State located?
1401 West Capitol Avenue
Suite 250
Little Rock, AR 72201
How long will this process take?
Unfortunately, we cannot give an
exact timeline for how long this process will take. A duplicate diploma, once
printed, must get the physical signatures of both the Provost and the President
of the College before it can then be sent to our notary public. We can,
however, promise that we will process your request as timely as possible.
I also need official copies of my transcripts. How can I
order those? Can I add an apostille to my transcript?
For official copies of your transcripts, click here
to fill out the form. If you need an apostille added to your official
transcript, select that you wish to for your transcript to be held for pickup.
Next, notify our office that you wish for your transcript to have the apostille
added. After that, the process is the same as steps 2 and 3 above.
Where is the Office of the Registrar located?
1600 Washington Avenue
Conway, AR 72032-3080
First Floor, Fausett Hall
What are your office hours?
We are open Monday through Friday, 8:00 am to 4:00 pm.
I have other questions; how can I contact the Office of the
Registrar?
The best way to contact us is through email at Registrar@hendrix.edu. You may also
call us at (501) 450-1226. Our office hours are Monday through Friday, 8:00 am
to 4:00 pm.
Helpful Links:
Arkansas Secretary of State https://www.sos.arkansas.gov/business-commercial-services-bcs/for-apostille-certification/
Apostille Brochure https://ssl-sos-site.ark.org/uploads/news/Apostille-brochure-web.pdf
AR SOS Request Form: https://www.sos.arkansas.gov/uploads/bcs/ApostilleRequestForm.pdf