• COVID-19 Information and Plans

  • Message from President Arnold

    Thursday, January 14, 2021

    Dear Hendrix students,

    I am excited to see our campus coming to life with the energy of students arriving for the spring semester. There is no feeling more thrilling than the start of a new semester at Hendrix, and that is especially true this month.

    As we prepare for the spring, I am pleased to share that our entry and surveillance testing program, contact tracing system, and quarantine and isolation protocols have gone well and according to plan. To make this semester a success and keep our community safe, it is critical that we continue to follow our plans and protocols. These next few weeks will be critical to our success. Last fall, many colleges and universities encountered significant problems with COVID during the first several weeks of classes, disrupting their educational experience. I urge you to be vigilant in following our plans and being safe is the strongest evidence of our care for one another in the Hendrix community.

    Thank you for your commitment to keeping our community safe. 

    Sincerely,

    Ellis Arnold ’79

    President

  • COVID-19 Dashboard

    View the COVID-19 Dashboard for Feb. 26, 2021

    The link above will be updated every Friday.

  • Timeline & Plans

    • December 28, 2020 through January 17, 2021 — Students arrive according to staggered testing and move-in schedule
    • Wednesday, January 13 through Friday, January 15, 2021 — Career Term for sophomores 
    • Tuesday, January 19, 2021 — First day of classes (download the revised academic calendar)

    Planning for the Return to Campus

    View the College's Spring 2021 Reopening Plan.

    View the Hendrix Dining Service Health & Safety Plan.

  • Contact Tracing & Testing

    Employees: If you are a close contact of someone who has COVID-19, have signs or symptoms of COVID-19, or have tested positive, follow the corresponding instructions here.

    Students: Please review the student information for testing and tracing. Students who are living on campus are required to strictly adhere to designated protocols. Students who are studying remotely and living off-campus are encouraged to follow designated protocols.

    Protocols are based upon the most recent public health guidance available from the Arkansas Department of Health and Centers for Disease Control and Prevention. Guidance is regularly monitored for changes that may result in updates to these protocols.

  • FAQ

    These FAQs were released Tuesday, December 8, 2020, and updated where indicated on December 11 and 16, 2020.

    *If you have questions after reviewing the information presented here, please email aboutcovid19@hendrix.edu.

    Academics and Student Life:

    How many courses will be taught in-person this spring?

    Approximately 83% of Spring 2021 semester courses will be taught in-person. Approximately 91% of students have said that they will be on campus for in-person classes. Approximately 20% of the faculty will be teaching fully remote classes due to medical issues. These classes will be noted as remote in the course schedule so that students know how the courses will meet.

    How will hybrid classes be conducted this spring?

    Classrooms—and some non-traditional teaching spaces such as Worsham and Staples—have been outfitted with technology solutions that allow remote students, in-person students, and the professor to interact in both lecture and seminar modes. In some larger classes, in-person students may rotate between remote and in-person learning to ensure appropriate physical distancing in the classroom. Isolating and quarantining students who are not too sick will be able to continue to attend courses remotely. The College recommends in-person students bring to campus a laptop or other device appropriate for remote learning. For more information, see the Academics appendix of the Spring 2021 Reopening Plan

    May students who choose remote learning still participate in on-campus activities, such as labs, theatre arts and dance, studio art courses, music ensembles, etc.?

    Students must attend in-person classes in order to participate in on-campus activities, such as labs, arts, music, and theatre arts and dance.

    How will Spring Break be handled?

    [updated Dec. 16, 2020] To enhance safety, the faculty approved a semester calendar update that redistributes the five spring break days throughout the semester. These days will provide opportunities for rest and self-care every few weeks. The updated spring semester calendar can be found here.

    How will the daily schedule of classes be different?

    [updated Dec. 16, 2020] The faculty also approved modifying the schedule to allow 15 minutes between class meetings. These 15 minutes will allow students and faculty to disinfect individual desk areas and safely exit classrooms and buildings before the next classes enter. The updated spring semester schedule of classes can be found here.

    How will students who are not returning to campus receive academic support services?

    Just like this fall, the Office of Academic Success will be available to support remote learners through various platforms. The Office has a robust process for working with students who have accommodations. Further, the library will continue to help students remotely with both digital and paper materials. 

    May student-athletes participate in training, practice, and competition if they choose the remote learning option?

    Student-athletes must attend in-person classes in order to participate in intercollegiate athletics.

    In general, how will intercollegiate athletics take place this semester?

    The Department of Intercollegiate Athletics and the Hendrix COVID Response Coordinator are working with other Southern Athletic Association Conference colleges to determine return-to-play COVID safety standards and scheduling for fall, winter, and spring sports; details will be announced when confirmed.


    Pandemic Protocols:

    What is the process for self-screening?

    All students, faculty, and staff are encouraged to monitor their health and complete a daily health screening via #CampusClear. View the instructions for downloading and using the app.

    What COVID-19 safety protocols will be in place in classrooms?

    Students and professors will wear face masks when in the classroom and inside all College buildings, (except while working or studying alone in a confined space, such as an office or laboratory). Classrooms are set up to ensure appropriate social distancing. Classrooms will be thoroughly cleaned early every morning, and students and professors will clean their work areas at the end of every class (each classroom will have appropriate cleaning supplies).

    Will I need to be tested if I’ve had COVID-19 or received the vaccine?

    [updated Dec. 11, 2020] Submit a request to be exempted from testing: COVID-19 Exemption Request Form. You will need to provide documentation from a medical provider of a positive COVID-19 test result or proof of vaccination. This documentation will be reviewed by the College’s Testing and Contact Tracing Coordinator, who will issue notification of exemption (or the length of time you will be exempted from testing).

    How will the new CDC guidance (reducing the 14-day quarantine recommendation to 7 or 10 days) affect quarantining at Hendrix?

    The College monitors CDC changes and follows the Arkansas Department of Health policies. The ADH recently evaluated the new recommendations and issued guidance to colleges and universities in the state. As a result, the Hendrix student quarantine policy has now changed to a 10-day quarantine period.

    How will the College be implementing contact tracing?

    Staff who have been trained in contact tracing have already begun managing the tracing process for the limited population of faculty, staff, and students currently on campus as they report symptoms or close contact with a COVID-positive person. The College will use various technology solutions to remind the community to self-screen, as well as to help with contact tracing.

    If I start the semester in-person, may I change to remote learning later in the spring?  

    Yes. Contact the Registrar’s office at registrar@hendrix.edu to make the necessary arrangements. For students in College housing, please note the refund policy question and answer found below.

    If I start the semester remotely, may I change to in-person later in the spring?  

    Yes. Contact the Registrar’s office at registrar@hendrix.edu to make the necessary arrangements. Requests for College housing are subject to availability.


    Financial Concerns:

    Will I receive a refund of room and board fees if I decide to switch from in-person classes to remote classes for any reason?

    For the Spring 2021 semester, if a student decides to switch from in-person to remote learning for any reason, room and board fees will be refunded according to the following schedule:

    • Decision by January 22: 90% Housing and Board refund
    • Decision by January 29: 75% Housing and Board refund
    • Decision by February 5: 50% Housing and Board refund
    • Decision by March 12: 25% Housing and Board refund
    • After March 12: No refund

    NOTE: If a student withdraws or takes a leave of absence, then the regular refund policy listed in the Catalog (under Admission and Financial Aid information) applies. 

    When should students/families expect to see updated financial statements for the Spring 2021 semester?

    The Office of Financial Aid is recalculating aid for the Spring 2021 semester based upon students’ selection of in-person or remote learning. The Business Office is in the process of finalizing the financial statement updates accordingly. The statements are expected to be ready by December 15, 2020. 


  • Health and Safety Information

    [Note: This section was last updated December 1, 2020.]

    Students living anywhere in Arkansas during remote learning may schedule telemedicine visits by calling the new Conway Regional Clinic in The Village at Hendrix, 501-852-1366. (The limited on-campus population during remote learning may also schedule in-person visits.) When you call, please mention that you are a Hendrix student and be prepared to give the clinic your student ID number. You may also make an appointment at www.conwayregional.org/hendrix. If COVID-19 testing is needed, the clinic will arrange for you to be tested at the hospital.

    The new clinic is open to students, faculty, staff, and the public. Students have three free visits to the clinic per academic year. Currently, the clinic’s hours are 8 a.m. to 8 p.m. Monday – Saturday and 11 a.m. to 6 p.m. Sunday.

    The health and safety of the entire Hendrix community remains our top priority. Hendrix College continues to monitor developments surrounding COVID-19. Social distancing is the most effective way to decrease the spread of this illness. Listed below are tips from the Arkansas Department of Health to to protect yourself and others.  

    • Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer when soap and water are not available.
    • Practice physical distancing. Avoid close contact with others, especially those who are sick, by keeping at least 6 feet between you and others.
    • Wear a cloth mask when in public and unable to maintain a 6-foot distance from others.
    • If you think you have been exposed to COVID-19 or develop a fever, cough, or shortness of breath, seek testing. Testing is available in many locations, including Conway Regional Medical Center, ADH Local Health Units, and local hospitals.

    General Precautions

    • All students, faculty, and staff are encouraged to monitor their health and complete a daily health screening via the #CampusClear app. View instructions for downloading and using the app 
    • The College will continue to monitor information closely from the Arkansas Department of Health, the Centers for Disease Control, and our Conway Regional Health System partners. Conditions will continue to be evaluated on a regular basis.
    • Face coverings (e.g., cloth mask, plexiglass face shield, etc.) are required in public areas (indoor and outdoor). Hendrix has provided cloth masks to all students and employees.
    • Social distancing of six feet will continue to be expected of anyone who comes to campus.

    Helpful Links 

    Screening and testing information from Conway Regional Health System: Conway Regional Health System offers local COVID-19 testing, which can be obtained following a telehealth or in-person visit with the Hendrix clinic: www.conwayregional.org/hendrix or 501-852-1336. The drive-through testing site is located at the Conway Regional Medical Center Campus west entrance, 2302 College Avenue. A laboratory order from a health provider is required. 

    Arkansas Department of Healthhttps://www.healthy.arkansas.gov/programs-services/topics/novel-coronavirus

    Centers for Disease Controlhttps://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html


  • Detailed Information for Students

    Preparing for Spring Semester (message sent to students Monday, December 14, 2020)

    Pre-Arrival and Arrival Information (sent to students Tuesday, December 15, 2020; includes arrival/testing/move-in times)

    Information about Academics for Spring 2021 (message sent to students Wednesday, December 16, 2020; covers Calendars and Schedules, Learning Modes, Buildings and Classrooms, Class Behavior Expectations, and Library Information)

    Student Life Information for the Return to Campus (sent Thursday, December 17, 2020; covers Community Expectations, Policy Changes, Housing and Dining Changes, and more)

    Science, Safety, & What to Do: A Playlist (sent Friday, December 18, 2020; includes 8 short videos from faculty and staff, plus a review of items to bring to campus)

  • Forms


    The Hendrix Spring 2021 opening plan allows petitioning for exceptions to its restrictions on travel, visitors to campus, and size limits of gatherings. Please use the forms linked below to make requests related to these matters.

    Petition for Essential Travel

    Petition to Bring Visitors to Campus

    Petition for Groups of More than 50 Individuals

    To request an exemption from College-sponsored required arrival and surveillance testing, please complete the form below. Please note that this exemption will not exempt you from all other College protocols and guidelines related to COVID-19 including, but not limited to, facial coverings, social distancing, monitoring your health and reporting concerns, and symptomatic testing if recommended by a medical provider.

    COVID-19 Testing Exemption Request