Dear Hendrix College community,
As we prepare for the fall 2021 semester, with
in-person classes beginning Tuesday, August 24, the ongoing health and safety
of our community is our highest priority.
Arkansas has seen a significant rise in COVID-19
cases and hospitalizations in recent weeks. While the high vaccination rate
among the Hendrix community greatly reduces the risk of hospitalization and
death, the delta variant has proven it can infect those who are
For these reasons, along with our priority to
protect our ability to hold in-person classes safely and successfully this
fall, the College COVID Steering Committee has reinstated the indoor mask
requirement for all members of the Hendrix community (unless you are working
alone in an office, laboratory, or other confined space or your residence hall
room). In addition to wearing a well-fitted mask while indoors, please wear one
while outdoors when you are unable to maintain a 6-foot distance from
The COVID Steering Committee will continue
adjusting policies and requirements as necessary based on the latest available
public health data and guidance from CDC and other authorities.
Please continue to check this page for the
latest information and email any questions you have to email@example.com.
As we prepare to welcome new students and
families to campus this fall, we believe that our community will continue to
stay healthy and safe based on our success in the spring, along with wider
vaccine availability, current public health projections, our ongoing
partnership with our local health system, and the continued work of our campus
COVID-19 Steering Committee.
Thank you for your commitment to the health and
safety of our campus community, as well as your patience and flexibility, as we
prepare for the fall semester, and thank you for your commitment to upholding
the character and spirit of Hendrix.
Ellis Arnold ’79
View the COVID-19 Dashboard for Sept. 24, 2021 (student and employee vaccination updates, testing and tracing on campus, and local positivity rates)
Employees: If you are a close contact of someone who has COVID-19, have signs or symptoms of COVID-19, or have tested positive, follow the corresponding instructions here.
Students: Please review the student information for testing and tracing. Students who are living on campus are required to strictly adhere to designated protocols. Students who are living off-campus are encouraged to follow designated protocols.
based upon the most recent public health guidance available from the Arkansas
Department of Health and Centers for Disease Control and Prevention. Guidance
is regularly monitored for changes that may result in updates to these
These FAQs were released Thursday, July 1, 2021 and updated August 4, and August 10, 2021.
*If you have questions after reviewing the information presented here, please email
[Updated August 23, 2021] Because the spread
of the delta variant includes transmission among vaccinated persons, the
College is once again requiring all members of the community to wear CDC recommendation-compliant masks indoors,
and outdoors when not able to maintain distancing of 6 feet or more. This
policy will likely continue through the fall semester unless the pandemic
significantly improves in Central Arkansas. We continue to monitor public
health guidance and carefully monitor the presence and effect of the delta and
other variants in Arkansas.
testing refers to tests performed as students arrive back to
campus at the start of a semester.
testing is the regular, every-two-weeks testing that may
continue throughout the academic year. In both cases, samples are
collected by medical personnel from Conway Regional Medical Center (via mouth
swab), and the PCR testing is completed by Natural State Labs.
move-in, students without proof of vaccination will take a PCR
test (“gateway testing” as described above). The College will also
hold a vaccination clinic for any students wanting the vaccine at that
time. Students who are not vaccinated upon arrival should be
prepared to quarantine in their living space until their test results are
received (usually about 24 hours).
there are extenuating circumstances (for example, Conference or
NCAA-mandated testing on a more frequent basis
for unvaccinated student-athletes in close contact
with each other), the surveillance testing of unvaccinated
students will maintain a schedule similar to last semester’s two-week
intervals. Students who have proof of vaccination on file with the College
will not have to undergo surveillance testing.
a student provides medical documentation from a health
professional listing the medical condition preventing them
from receiving a
COVID-19 vaccine, the College will exempt them from paying
the costs associated with gateway and surveillance testing, but will still
require that student to participate in testing.
a student has followed the state exemption process for the required MMR
vaccination based on religious or philosophical exemptions, the student
will not have to pay for COVID gateway or surveillance testing, but
will still have to undergo such testing.
Without a documented medical
or religious reason for a student to be unvaccinated, that student
will be required to undergo gateway testing and regular surveillance
testing at their own cost. Most insurance plans do not cover asymptomatic
testing, which includes surveillance testing. The testing will be provided
at the campus clinic at a discounted rate ($87.00 per PCR
test) and will take place every two weeks while classes are
in session. (If surveillance testing over the course of the academic year
becomes unnecessary, the student’s total
estimated cost of $1,400 will decrease accordingly.)
time an unvaccinated student is tested, a charge will
be added to their student account in the amount of $87.00 per test.
This charge-per-service model will allow students who become fully
vaccinated during the course of the academic year an opportunity to lower
their estimated total cost ($1,400) for testing.
may obtain vaccinations at a provider of their choice. The Hendrix
Medical Clinic is among the sites providing COVID-19
vaccinations (Pfizer and Moderna). Call 501-506-2747 to schedule an
appointment. Vaccines were paid for with taxpayer dollars and are
provided to all people living in the United States at no
cost. Most health insurance plans cover the full cost of the
administration of the vaccine. If someone is uninsured, vaccine providers
may seek reimbursement from the federal government.
will organize vaccine clinics during fall move-in days for any students
who would like the vaccine and have been unable to receive it, including
[Updated August 4, 2021] The plan
for this fall is a complete return to in-person classes. However, if necessary
and appropriate, the College is prepared to implement hybrid solutions in
larger class settings. At this time, the Office of Academic Affairs is
coordinating with the Campus COVID Steering Committee and Facilities Management
to assess how public health needs may affect academic life.
[Updated August 4, 2021] The
Campus COVID Steering Committee is exploring options that will increase safety
in light of the delta variant’s prevalence in central Arkansas. We anticipate
full capacity in most classrooms based on the expectation that the
vast majority of students will be vaccinated at the start of fall
semester (the faculty is vaccinated at more than 97%). The College
may move to larger classroom spaces when appropriate for larger classes; with
our relatively small average class size, many classrooms already allow for increased
distancing without modification.
Students, faculty, and staff will be allowed to travel on
official College business this fall (including for Odyssey projects). Special
COVID approval for domestic travel is not required, but we do ask travelers to
follow any destination COVID protocols and to regularly monitor for COVID
symptoms. International travelers must petition for approval at this link.
[Updated August 4, 2021] As
we head into the fall, the best ways to keep the community safe are still
vaccination, masking while indoors, and surveillance testing. More than 85% of
Hendrix students and employees are fully vaccinated (see the dashboard above
for the latest numbers). It will be necessary to surveillance test any
unvaccinated students, especially as the state of Arkansas has verified
the presence of the delta variant and is witnessing rapid growth in number
August 10, 2021] Yes, the Office of
Admission will host any prospective students and their families while on campus
and ensure that all campus safety protocols are followed during the visit. The Admission Office has
collaborated closely with the Dean of Students to reduce the likelihood of
contact between these visitors and members of our community. Admission
will be able to take these groups inside buildings, including designated residence
halls. However, classroom visits, eating in the Dining Hall, and overnight stays in residence halls will not be
allowed at this time.
August 10, 2021] Visitors
from off campus may be limited. The College expects any visitors to follow all
COVID protocols, including masking and health screenings before coming to
campus. Personal guests will not be allowed in the residence halls, and
students’ access cards will only work for their
own residence halls.
August 10, 2021] Yes, campus offices
and departments may host visitors for college-sponsored activities such as presentations, workshops, guest
lectures, performances, etc. The sponsoring office or department will ensure
that all campus safety protocols are followed during the visit. Any vendors on campus must also
adhere to all COVID protocols.
August 10, 2021] Visitors will be
allowed to attend campus events this fall. However, when guests from outside
the Hendrix community (such a community is defined by current students, staff,
and faculty) attend events with more than 50 people, overall attendance is limited to 50% of full
capacity for indoor venues, and 75% of full capacity for outdoor venues.
Further, there will be designated seating areas for Hendrix community members
move-in, the College is requesting that students and families limit population
density in the residence halls and rooms for everyone’s safety, given the
prevalence of the delta variant in the area. If
at all possible, please limit guests to no more than
two per student indoors at a time. Please remember masking protocol inside
residence hall rooms.
August 10, 2021] Visitors will not be allowed in the
Dining Hall at this
time to ensure a
safe and successful start to the
fall semester. This policy will be adjusted as COVID-19 conditions on campus and in
the surrounding community allow.
August 4, 2021] With the vast
majority of students vaccinated, typical activities—such as Orientation
trips, Shirttails, concerts, etc.—will occur with proper precautions in
place. We will continue to monitor the COVID conditions on campus and in the
community, and some events may need to be altered, postponed, or canceled to
ensure safety for all participants.
August 10, 2021] Events or activities
with group sizes of fewer than 50 individuals do not require any special
approval from the COVID administrators. Student organizations can request approval for events through the student organization event request form. All other departments can request events through the master calendar. However, outdoor gatherings are encouraged when possible, and location
should always be chosen to maximize
with 50 or more individuals—whether indoors or outdoors—require approval from the
Hendrix COVID Response Coordinator and/or Steering Committee. Organizers of
such events should use this form to submit a request and plan outlining necessary COVID-19 precautions.
August 10, 2021] Off-campus groups
will only be allowed on
campus under certain circumstances. For
example, outside groups will not be allowed during class time or significant student
activities. These groups
will be limited to 50% of an
indoor venue’s full capacity, and 75% of an outdoor venue’s full
capacity. Appropriate Hendrix staff will be responsible for hosting the group while on
campus and ensuring that all campus safety protocols are followed during the
[Added August 10, 2021] The risk of COVID-19
transmission from the handling or eating of food is very low. However, the risk of
transmission from eating
and drinking with others is higher
due to the removal of face masks when eating and drinking. If food and refreshments will be
served, outdoors is
preferred. If indoors, prevention measures such as limiting group size, social
distancing, and strict mask wearing while not
actively eating or drinking should be observed. If indoor prevention measures cannot
be observed, then to-go options
should be considered.
This section was last updated July 1, 2021.]
Students may schedule healthcare visits by
calling the Hendrix Medical Clinic, 501-852-1366. When you
call, please mention that you are a Hendrix student and be prepared to give the
clinic your student ID number. You may also make an appointment at www.conwayregional.org/hendrix.
If COVID-19 testing is needed, the clinic has testing available.
The clinic is open to students,
faculty, staff, and the public. Students have three free visits to the clinic
per academic year. Currently, the clinic’s hours are 8 a.m. to 8 p.m. Monday –
Saturday and 11 a.m. to 6 p.m. Sunday.
The health and safety of the
entire Hendrix community remains our top priority. Hendrix College
continues to monitor information about COVID-19 from the Arkansas Department of
Health, Centers for Disease Control and Prevention (CDC), and Conway Regional
Vaccination is effective against the coronavirus, including the Delta variant, which is present in Arkansas. Further, Hendrix College policies and responses to the pandemic prevented spread of virus on campus and protected the Hendrix community during spring 2021 and this summer. While the following resources demonstrate the severity of the pandemic, the Steering Committee continues its work to assure success in the fall.
Watch a June 22 Today Show segment featuring Dr. Cam Patterson, chancellor of the University of Arkansas for Medical Sciences, describing the severity of illness among young unvaccinated covid-19 patients.
This interactive map from the Centers for Disease Control and Prevention (CDC) shows infection rates, vaccination rates, social distancing, age, health disparities, the availability of healthcare and other factors. It illustrates very clearly that areas in the U.S. with lower vaccination rates have higher infection rates.
Sources for information on covid-19 vaccines:
Conway Regional Medical Center
Arkansas Department of Health
Centers for Disease Control and Prevention
and testing information from Conway Regional Health System: Conway
Regional Health System offers local COVID-19 testing, which can be obtained
following a telehealth or in-person visit with the Hendrix clinic: www.conwayregional.org/hendrix
or 501-852-1336. The drive-through testing site is located at the Conway
Regional Medical Center Campus west entrance, 2302 College Avenue. A
laboratory order from a healthcare provider is required.
Department of Health: https://www.healthy.arkansas.gov/programs-services/topics/novel-coronavirus
Centers for Disease Control: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
CDC guidelines for selecting and wearing face coverings to protect yourself and others: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
2021 Domestic and International Travel (policy released Tuesday, March 16,
Science, Safety, & What to Do: A Playlist (sent to students Friday, December 18, 2020; includes 8 short videos from faculty and staff, plus a review of items to bring to campus)
U.S. Department of Education Required Reporting Information for funds received under the CARES Act
Please use this form to petition for approval to host a group or event with more than 50 individuals in physical attendance:
Petition for Groups of More Than 50 Individuals
The College allows petitioning for exceptions to its pandemic-related restrictions on travel. Please use the form linked below to make such requests:
Petition for International Travel
If you have been
fully vaccinated for SARS-COV-2 (COVID-19) with a vaccine that has been emergency-use
authorized by the FDA, you should register your vaccination using the form below. To be considered
fully vaccinated, you should have already received all required doses specified by the
vaccine manufacturer. Those who are fully vaccinated will be exempted from
College-sponsored required gateway and surveillance testing, and in most cases,
they will be exempt from quarantine protocols due to close contact with someone
infected with COVID-19. Please
note that vaccination does not exempt someone from other required College
protocols and guidelines related to COVID-19 including, but not limited to,
facial coverings, social distancing, monitoring your health and reporting
concerns, and symptomatic testing if recommended by a medical provider.
Proof of COVID Vaccination