Human Resources

Hiring an Employee

The information below is in the chronological order for a staff new hire.  For faculty hires please contact the office of the Provost.

Before You Recruit

New Position

Any new position requires a completed Position Control Form approved by the Vice President of the area the position is in.  Incomplete forms will be returned, no position may be advertised or filled without this form.

Replacement (not a new position)

When an employee leaves please submit an Employee Action Form (EAF) (see below). Complete the relevant portion of the Position Control Form in order to provide us the necessary information to advertise for the position.  If you plan to restructure the position (new title, large change in responsibilities) you will need to complete the appropriate portions of the form to indicate those changes.  Once the position control form has been submitted the Human Resources Department will be in more frequent contact to guide you through the recruitment and on-boarding process. Complete the relevant portion of the Position Control Form in order to provide us the necessary information to advertise for the position.  If you plan to restructure the position (new title, large change in responsibilities) you will need to complete the appropriate portions of the form to indicate those changes.  Once the position control form has been submitted the Human Resources Department will be in more frequent contact to guide you through the recruitment and on-boarding process.

It is important to note that before any employee can start work they must complete a background screening.  Please send the full name and email address of the candidate you would like to hire to our office so that we can send them necessary paperwork.  If the candidate does not have access to email please contact hr@hendrix.edu to set-up an appointment for the candidate to complete the authorization in person. The hiring process may be delayed in the event

Hiring the Employee

It is important to note that before any employee can start work they must complete a background screening.  Please send the full name and email address of the candidate you would like to hire to our office (hr@hendrix.edu) so that we can send them necessary paperwork.  If the candidate does not have access to email please contact hr@hendrix.edu to set-up an appointment for the candidate to complete the authorization in person. 

Once a background screening has been performed and your candidate is determined clear to start you will receive an email from HR with your employees ID and a link to this form. You must submit this form in order to begin the on-boarding process. In this form you may assign an employee to provide the logistical details of the on-boarding process. If you, the hiring supervisor, will be submitting those details you can do so by simply assigning that step to yourself.

For full-time hires please reach out to our office, after completing the EAF form, to schedule a time (approx 1 hour) for a benefit review and orientation meeting with HR. Part-time employees should be scheduled a time (15-20 minutes) to come to Human Resources and provide documentation (ID) for form I-9. 


For any questions about the processes or forms listed above please contact hr@hendrix.edu