Emergency Response and Evacuation Procedures

Hendrix College, Student Affairs
Policy # 11290
Effective: Friday, November 9, 2018
Additional Authority
Responsible Party

1. Statement


In the event of the confirmation of a significant emergency or dangerous threat to the health or safety of our campus community, Hendrix College will contact the campus community through our H-Alert text message system. All students, faculty and staff members are automatically enrolled in H-Alert as long as they have provided the institution with a cell phone number. Campus members can contact IT Help if they have any questions about their enrollment in the system. Community members are able to "opt out" of the program but are discouraged from doing this because of the emergency notification system.   Because the H- alert has limited character capability, an email may follow the initial text message with additional details as necessary. Community members who encounter an emergency or dangerous situation are encouraged to contact Public Safety (450-7711) immediately.

2. The Institutional Emergency Process

  1. The College will work swiftly to confirm that there is a significant emergency. Public Safety office will investigate the report to confirm the situation and activate the notification system and the crisis communications team.  In the event of a weather emergency, the Public Safety office will be notified by state weather officials that an emergency exists and will send the alert to the campus. All campus members should contact Public Safety if they encounter a dangerous situation.
  2. Once confirmed, the crisis communication team will determine which portion of the campus community is affected by the emergency and alert that segment of the population. In most cases, the alert will be sent to the entire community.
  3. The crisis communication team will work with the public safety office to determine what information will be contained in the text message. The alert may just provide information but may also provide specific directions to shelter or to stay away from a particular space on campus.

After confirmation of a significant emergency or dangerous situation, Hendrix College will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of the responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency.

3. Campus Emergency Response Team

  • The Office of Public Safety (Michael LeBlanc, Director)
  • The Dean of Students Office (Jim Wiltgen, Dean of Students)
  • The Crisis Communications Team (Rob O'Connor, Amy Forbus)
  • Facilities Management (Skip Hartsell, Director)

In the event of a specific emergency related to the following areas:

  • Medical Officer- Necie Reed
  • Technology Officer- Sam Nichols
  • Food Services- Mike Flory
  • Shelter and Evacuation- Jim Wiltgen
  • Hazardous Materials- Shelly Bradley
  • Trauma Support- Mary Anne Seibert
  • Legal Officer- W. Ellis Arnold III
  • Engineering Officer-

4. Providing Emergency Information to the Larger Community

Parents and guardians are welcome to sign up for H-Alert information through the campus web portal. The Hendrix Public Safety office will work with other law enforcement agencies in the City and State as appropriate. The Crisis Communications Team will work with local information agencies to disseminate information that is appropriate for the larger community.

5. Testing the Emergency Response and Evauation Procedures

Hendrix College conducts tests of the H-Alert system on an annual basis during the first month of classes. At the discretion of the College, we may select to conduct subsequent tests as needed. Evacuation drills of the residence halls are scheduled and conducted each semester by the Office of Public Safety in cooperation with the Residence Life Staff. Evacuation routes are posted in each facility. The emergency response team will also conduct exercises each year and participate in community emergency response exercises. The emergency response team will meet on a regular basis to review testing, materials and drills.

Hendrix College will publicize our procedures and testing processes to the campus community each year through the email system and in Hendrix Today.

Hendrix College will track each of our emergency tests which will include a description of the exercise, date of test, timing of test (start to finish), category of test (announced or unannounced) and will keep this information on file for seven years. H-Alert testing will be tracked by the Communications office and other evacuation drills will be tracked by Public Safety.

6. Hendrix College Safe Shelters

Acxiom Hall - Basement hallway, lower level, south end

Art Building A - Men's & women's restrooms

Art Building B - Art A's men's & women's restrooms

Art Building C - Art A's men's & women's restrooms

Bailey Library - Snoddy study carrels and northeast stairwell

Brown House - Stairwells or bedroom closets

Smith House - Stairwells or bedroom closets

Dickinson-McCreight House - Stairwells or bedroom closets

Cook-Browne House - Stairwells or bedroom closets

Buhler Hall - First floor interior hallway or stairwell to bike room Cabe Theatre - Voms (entrance to theatre beneath theatre seating) Clifton Apartments - Bathroom

Dawkins Welcome Center- 1st floor long hallway Front Street Apartments - Lower level bathroom Huntington Apartments - Lower level bathroom Couch Hall - First floor stairwell or interior hallway Ellis Hall - Basement or evacuate to Fausett Hall Fausett Hall - North or south stairwells or basement Galloway Hall - Stairs, restrooms, closets, hallways Greene Chapel - Stairs, restrooms

Hardin Hall - 1st floor restrooms, north stairwell, closets

Hendrix Corner A - 1st floor bathroom, stairs Hendrix Corner B - 1st floor bathroom, stairs Hendrix Corner C - 1st floor bathroom, closets

Young-Wise Memorial Stadium - Evacuate to WAC IT Building - Interior hallways

Language House - Hallways connecting bedrooms, north bathroom Marketing Communications- Kitchen area and adjacent hallway Martin Hall - First floor lobby, hallways

Mills Center - Lower floor corridor or lower floor interior space

Murphy House - Stairs and bathrooms

Facilities Management Offices, Shops - Restrooms

Public Safety - Interior hallway

Raney Hall - Hallway, stairs, study room (overflow housing)

D.W. Reynolds Life Sciences - Anywhere in interior basement hallway

Staples Auditorium - Stairs and restrooms

SLTC - Bathrooms and hall outside bathrooms

Sturgis Athletics Center - Interior east-west hallway

Tennis Center - Evacuate to Sturgis Center

Trieschmann Hall - Basement hallway, practice rooms

Veasey Hall - Hallways, bathrooms

Village C Apartments - First floor stair or apartment bathroom

Village D Apartments - First floor stair, apartment bathroom, hallways

Market Square South - First floor stairway, hallways, bathrooms

Wellness and Athletics Center - Any first floor dressing room


Date Change