Policies

Primary Campus Email Lists, Recipients, and Access

Hendrix College, Communications and Marketing
Policy # 05130
Effective: Friday, October 25, 2024
Purpose
Additional Authority
Scope
Responsible Party

1. Statement

Access to primary campus email lists includes offices responsible for sharing necessary official institutional information. Offices with primary email list access include but are not limited to:

Current Students List — All Hendrix students currently enrolled in classes. Access permitted for:

  • Academic Affairs
  • Business Office
  • Communications Office
  • Dean of Students Office
  • Facilities
  • President’s Office
  • Public Safety

Hendrix Employees List — All current Hendrix employees (faculty and staff). Access permitted for:

  • Academic Affairs
  • Business Office
  • Communications Office
  • Facilities
  • Human Resources
  • President’s Office
  • Public Safety
  • Technology Services
  • Title IX Office

All Faculty List — All current Hendrix faculty (e.g., full-time, adjunct, and other need-to-know determined by Academic Affairs)

  • Faculty members can email any faculty email list to which they belong.

All Staff List — All current Hendrix staff (non-faculty). Access permitted for:

  • Business Office
  • Communications Office
  • Human Resources
  • President’s Office
  • Public Safety

In addition to primary campus email lists, secondary email lists are used to communicate with select employee groups and targeted constituencies including:

  • Faculty Select lists (Full-time, Adjunct)
  • Staff Select lists (Administrative, Support, etc.)
  • Alumni
  • Board of Trustees members
  • Donors
  • Parents
  • Patrons of Hendrix-Murphy Foundation Programs in Literature and Language and Windgate Museum of Art programs
  • Residents of individual student residence halls and campus housing areas
  • Students in specific individual class years

Authorization to email secondary campus lists is limited to offices responsible for communicating and sharing information with those audiences.

Revisions

Date Change
8/30/2024