Agenda
Tuesday September 13, 2011
6:30 p.m. Campbell Dinning Room
Student Life and Technology Center
I. Call to Order
II. Special Business
o THANK
YOU IT & Media Services
o
David Hinson (Hinson@hendrix.edu)
o
Exec VP and Chief Information Officer for
the IT department
§ Welcome to Hendrix David Hinson! Mr. Hinson
will be filling the new position Chief information officer in the IT
department.
§ SAC will be serving as a our new Info-tech
advisory committee
§ Today IT has officially increased Hendrix’s
internet speed by 20%! THANK YOU!
o
Sunny Haynes (Haynes@hendrix.edu)
§ Events
Production Manager
§ Your
contact for larger scale on-campus events!
§ Things to keep in mind when planning an event
·
Contact Sunny (and maybe Dylan-see below)
ASAP when you initially start planning, or AT LEAST 2 WEEKS prior to the event
o
Include
location/size/ band input lists (if applicable) when initially contacting Sunny
o
If
Media Services is contacted too late, apart from being inconvenienced, they are
unlikely to have the manpower/resources to run your event
§ There
are lots of questions/things to keep in mind when planning an event, such as:
·
Where is the power coming from
·
Will you need a generator
·
Staging
o
Dylan Ashcraft (AshcraftJD@hendrix.edu)
o
Student
Organizations Media Equipment Manager-ie The King of All Media
§ Certain things Media Services cannot support
but Dylan may be able
o
If you
are unsure about who to contact when you begin planning, CC both Sunny and
Dylan in an email but:
§ If your event will take place in:
· Worsham/staples/venue:
Contact Sunny/Media Services
§ Party/all day set up/outdoors/Brick Pit:
Contact Dylan
III. Announcements and Constituent Concerns
·
Audrey-
Any progress regarding extra benches around the Hardin Gazebo?
o Dr. Carney-Hall: There are current
conversations/willingness regarding additional benches, however, it is hard to
make a case for new/additional resources when current resources are being damaged.
§
The
specific damage includes burn marks on the Hardin Gazebo benches, Stickers (the
chalk is ok!), and the removal of signage.
·
Adelia-
Constituents are asking about their standing regarding credit class vs cohort
(year, ie class of 2014)
o Dr. Carney-Hall
o Housing purposes: it has been decided that
cohort class will be used
o Formal mail-outs: both cohort and credit
class are often used
o Email/senate notes: credit class is often
used (If you would like to be added to your cohort senate notes contact Shiffrawat@hendrix.edu)
o Voting: this issue often comes up and it is
up to the senate to change (currently voting is on a credit basis), if we would
like to change voting to cohort, we would have to motion/vote to make this
change.
IV. Departmental Liaison Reports
No report
V. Committee Reports
o Financial
Committee with Clay Christian
o
Troubador
is giving us money back!
o
Westphalian
Society
(The
Student Activity is not meant to fund class related trips/activities, only
student organization activities)
§ Requested: $2,150 (see attached)
§ Recommended: $130
·
Motion
to accept recommendation
o
Motion
passes no objections or abstentions
o Committee
on Everything Awesome with Dean Jim
Wiltgen and Dr. Karla Carney-Hall
o
Dean Wiltgen
§ Things to keep in mind during Foam Party…
·
Physical
contact: history of unwanted contact at this party, if you see anything/anyone
who is in an unhealthy or undesirable position, please LET THE DEAN OR A PSAFE
OFFICER KNOW! (or SoCo monitors!)
o
Sometimes,
the contact is accidental, so keep in mind that some touches are accidental,
and enter at your own risk!
·
No
backpacks, no cups,
·
Rain
location not yet set
·
SHOES-avoid
flip flops (likely to fall off), wear strappy shoes (ie chacos/tevas)
·
*Every
year after this party, there is a spike at the health center*
·
Remember
to keep the housekeeping staff, be mindful/clean on your return to the dorms!
o Environmental
Concerns Committee with Emily Canon
o
Congratulations
to the new ECC officers. We had a lot of really great applicants this year!
§ Housing Reps:
·
Veasey-
Susie Burton
·
Galloway-
Meghan Mcfadden
·
Raney-
Mary Conner
·
Couch-
Max Incháurregui
·
Hardin-
Dakota Puncey
·
Huntington/Clifton/Frame-
Liz Elmore
·
Front
Street/Mills/Language House- Michael Cavez
·
Off
Campus- Amanda Spolec
·
New
Houses- Charlie Myers
§ Executive:
·
Historian-
Rachel Head
·
Media
Liason- Jared King
·
Secretary-
Anna Nyseth
o
Glass
recycling will start ASAP
§ contact Emily if you would like to be
involved (currently Mills/Front St. recycling is combined due to lack of
volunteers…)
§ bin locations TBA
o
Free
store will start next week, date/time is TBA
o Media
Committee with Courtney Johnson
o
The Profile and The Troubador have hired internal staff and have begun.
§ If you applied, you should have heard back
by now
o
Choosing
Trouabdor associate editor, filing ends at 5pm tomorrow
o
Working
on contracts/constitutions that need to be revised
o
Printing
account for Media Committee
o Multicultural
Development Committee with Calvin Pun
Block
Party is coming up in October!
o Campus
Kitty with Malena Outhay (Proxy Avery
Roller)
o
We are
interviewing candidates this week for committee positions and will select the
committee by the end of the week.
o
Fun Run
o
- CK
fun run is on September 24 at 3:00 PM behind the WAC. The course this year
includes a run through the tunnel--get excited!
o
- $10
for students/faculty
o
- $15
for family members/community
o
- We will
be in the Sun Porch during lunch and dinner next week to sell shirts and
register people. Also, people can register at our cool website:
hendrix.edu/campuskitt
o Social
Committee with Will Phillips
Faux Rush Week
o
Wednesday,
September 14th
§ Lip Sync Off 8:00pm-10:00pm, Worsham: Gather a group of your res hall
mates (or fly solo) and perform to see who has what it takes to win the prize.
Don't live in a residence hall? No problem! Make your group and earn points for
the hall of your choice as well as attain a sweet trophy. Props and costumes
are, of course, encouraged. To sign up, please send an e-mail to Abbey Koon at
KoonAC@hendrix.edu (be sure to include your song choice!)
§ Thursday, September 15th: Relay
Race 6:00pm, Brick Pit: Make a team of 5 to compete in an eating contest,
puzzle solving, and giant trash can water pong! Trophy and cash prize for the
winners! (Come dressed to get
messy). To sign up, please send an e-mail to Will Phillips PhillipsWG@hendrix.edu
§ Saturday, September 17th: EPIC
FOAM PARTY 9:00pm, Brick Pit. This
event needs no description!. Wristbands will be handed out Tuesday (Sept 13th)
through Friday (Sept 16th) from 11-2 in front of the caf. They will also be
handed out Tuesday-Thursday from 5-7pm.
Friday at 2pm will be the last
time you can get a wristband – don’t forget!
·
Guest
wristbands will also be available.
You must pre-register your guest before the night of the event. Guest wristbands can be picked up
Saturday night starting at 8:30pm until 10:30pm. Bring your pre-registered guest to the table before 10:30pm
to get their wristband. No guest
wristbands will be handed out after 10:30pm!!!
o Volunteer
Action Committee with Rachel Robbins
o
VAC's
Service Saturday is cleaning Faulkner County Day School from 10-12.
o
Our
first React to Film Event is Sept. 22 at 7 in Worsham. React to Film is a
non-profit organization that showcases the best documentary films to activate
young people around critical social issues. The first film is Hell and Back
Again.
o Academic
Policy with LaRonda Mitchell
o Student
and Academic Concerns Committee with
Daniel Williams and LaRonda Mitchell
o
Will
serve as an advisory committee for IT
o
Committee
will be full with election of freshman
o Communications
Committee with Adelia Shiffraw
o
NOTES
o Committee
on Committees with Gabe Breshears
o
Committee
on Engaged Learning
§ Met September 1stto discuss:
·
2
student Odyssey applications
·
recoding
of an Environmental Studies class/UR credit for Classics 490
·
The
fate of Hendrix Propylea program
o
Replace
Propylea with the new Hendrix Immersion Project (instead of offering course
credit, would offer Odyssey credit)
o
Hearst
Grant now provides $100,000 over the next three years for faculty research and
travel
o Executive
Committee with Desh Deepak
o
October
1st will be our Senate Retreat, clear your calendar!
VII. New Business
VIII. Adjournment