Agenda
Tuesday April 19, 2011
6:30 p.m. Mills Library
I. Call to Order
II. Special Business
- Quick review of Robert’s Rules of Order (thanks Clay!)
- Motion to move Media Committee up the Committee Reports agenda, followed by FinCom and them CoC. Motion passes, no objections or abstentions.
III. Announcements and Constituent Concerns
- Anvesh: There’s a regular window panel missing by one of the Hardin Doors… he’ll put in a work order.
- Annie: Can hall council get access to their respective dorm’s list-serve?
- Annie: Can we get vending machines in the computer lab at Bailey?
- The same question came up last year, we’ll check to see what the answer was…
IV. Departmental Liaison Reports
- Nothing new, but thanks again to Anvesh and Karl Lenser at the WAC… new paddles will be at the WAC soon!
V. Committee Reports
- Media Committee with Courtney Johnson
- Media Committee has finished interviewing for paid positions for KHDX;
- Congrats to Knox Shelton (Station Manager) and Kendell Allen (Director)
- Media Committee would like to amend their constitution to allow new students at large for the spring interviewing process to replace the outgoing members at large so that new members at large can assist the 5 people voting for new Media positions.
- Motion to amend the Media Committee’s constitution.
- Motion passed no objections or Abstentions.
- Media Committee is still looking for one at large member for 2011-2012, please tell anyone interested to contact Courtney Johnson.
- Financial Committee with Clay Christian
- Spring Allocations
- Overview:
- Thank you to everyone who put in all those hours for FinCom this weekend!
- Total Allocations Overview
- Total requested 2010-2011: $462,226.92
- Total net allocation 2010-2011: $430,463.13
- Total requested 2011-2012: $590,543.65
- Total net allocation 2010-2011: $430,463.13
- HUGE JUMP FROM LAST YEAR!
- Organizations who came to question/contest their allocations:
- Hendrix Bike Revolution
- Westphalian Society
- Sword Club
- KHDX
- Troubador
- Issue we talked about throughout the discussion:
- Being mindful/trying to fairly spread the student activities fee: ie, everyone puts in $250 dollars, is it fair if certain individuals receive more than $250 directly (ie. those who receive travel money for conferences etc.)
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- Issues that will be revisited at FinCom this weekend:
- Salaries that come from spring allocations
- Two Discretionary Proposals
- Philosophy Club is asking for an $817.29 loan for “kick-ass Philosophical T-shirts”
- Exec recommends funding in full
- Motion to fund in full passed no objections or abstentions.
- MDC in collaboration with Dr. Gorvine, are asking for $1840 to bring Tibetan Monks to Hendrix.
- A group of 10 monks will visit Hendrix the week before they go to Fayetteville for the Dalai Lama visit. The Monks will host several events including, an even with the Tea Society and Meditation 101 before finals! The money will go to food and travel costs for the monks.
- Motion to fund in full, passed no objections or abstentions.
- Bike revolution
- * Many organizations are asking for funding through their spring allocated funds for salaried position. FinCom wants to address this issue in order to create a structure/ strategy for figuring out which positions are salaried, how much these positions will receive, how they will receive them, etc, they will do so at their meeting this upcoming weekend.
- Asked for $7,902.62, received $887 for funding for new supplies.
- $3300 was for new bicycles (5 new bikes), a proposal for this will go to the rollover fund instead.
- The remaining funding was for two hourly paid student positions at the Bike Revolution. Bike Revolution would like to amend their previous two $2100 hourly paid positions, to two $1000 (each) yearly stipends for two workers at the Bike Revolution.
- Members from Bike Revolution came to senate, here were some of the conversations/questions that came up:
- What faculty/staff oversees the work? Is there a member on site?
- No, but Ms. Britt Murphy is up to date with how many bikes are rented, and their records for checking out/fixing bikes.
- Bike Revolution record’s every bike they spend more than 45 minutes working on, the count through April is 80 bikes.
- Salaried Positions in general, many people with leadership positions on campus do not get paid, how do we decide which positions get paid and which do not? Do positions providing free entertainment vs. free services get paid? Should Bike Revolution’s workers get paid?
- Bike revolution Specifically
- Overview of discussion: Bike revolution provides free/useful services to many students FOR FREE (if they went elsewhere to get their bikes fixed it would cost at least $45).
- Concerns: Some have said that they ended up going off campus to get their bike fixed because it took so long on campus. Some worry about the fact that these positions are paid hourly despite not having any on-site faculty/staff oversight. Is this a service people really know and use, a lot of people don’t know much about it (odd location, not much signage).
- Yes, many students (several senators) have gotten their bikes fixed by the hard workers at the Bike Revolution shop, and they do have numbers regarding how many bikes they have actually worked on (unlike some other clubs, IE Garden Club which provides free services, but even students involved in the organization have seen/received fresh vegetables/etc.) Bike Revolution has looked into getting their positions made into work-study positions, but they are unable to do so at this time (there is a cap on the amount of work-study positions Hendrix can have). Bike Revolution is working on getting their name out their (recently featured on the Hendrix Homepage, hours advertised in Table-Talk this week). We don’t want Bike Revolution to end as an organization; we appreciate the free services they offer to ALL Hendrix students.
- Discussion about salaried positions (for Hendrix Bike Revolution and all other organizations who asked for such funding) is tabled; FinCom will address this issue at their meeting this weekend. Bike Revolution will propose their amended budget there.
- Motion to table, passed 1 objection, no abstentions.
- Westphalian Society
- Asked for $6950, received $250 for a collaborative event Feminist Club.
- The $6700 remaining dollars they asked for would cover (partially) hotel and travel fees for 8 people to go to MUN next april.
- Model UN is a class at Hendrix, the Hendrix delegation has done incredibly well, winning many awards at each conference in the past 3 years. In the 2011-2012 year, Hendrix will be switching to a more difficult/prestigious conference in New York City, the cost of going to this conference is much more expensive than the concert previously attended in Chicago. Hendrix has capped the class at 20 students, other senior students who previously attended conferences will audit the class and sever as mentors and delegates at the conference, however they will not receive funding from the college. Westphalian Society is looking to send those 4 mentors and 4 additional students to the conference. In return, they plan on hosting events throughout the year related to the work they at the conference, at Hendrix.
- Issues:
- In the Chicago conference different delegations randomly received country assignments (in Model UN each delegation represents a different country), in the NYC conference, delegations are decided depending on the number of delegates (more competitive country assignments go to larger delegations). Being able to send more students would give Hendrix a chance to represent a country more active within the United Nations.
- Westphalian Society was officially made a club a week ago, after waiting two months for approval. They have not had time to previously hold events.
- Information regarding the amount of delegates going to the conference must be sent in, in September, this does not give Westphalian Club much time to look into other funding options (although they are!) The College/the IR department will not give them any more funds.
- It is necessary that the class have senior “mentors” help new MUN students/attend the conference. MUN is daunting the first time around and it will really help overall performance if they go/are a part of the class.
- Senate’s issues/q’s/comments:
- Is this the right place to go to for funding to send 8 people to a conference for a class?
- Westphalian society:
- Don’t have many other options/ it would directly benefit 28 people (those in the class, and the 8 going) and all of the 8 members funded by senate would help to host events which would bring back some of their experiences/knowledge back to campus.
- Westphalian Society’s intentions/ideas for bringing these events to benefit the whole school to campus but they are such a new group, is it responsible to give them so much funding before they have really had any events yet? Should we partially fund?
- We did give money to the Warrior Wranglers to start up their organization, partial funding from senate could similarly help Westphalian society begin their fund-raising efforts/begin their organization.
- Motion to deny Westphalian Society funding for the amended amount (amount amended to accommodate fincom’s caps on hotels to $4040). Motion passed one abstention, no objections.
- Sword Club
- Came to clarify what was funded and what was not.
- Would like funding that was denied for materials to build new swords.
- These will NOT be takeaway items. These will be swords that are part of those that are put into storage. Some Sword Club members do make their own swords, but they provide their own materials for those special ones.
- In serious need of new swords, many freshmen are borrowing swords from upperclassmen.
- Many senators agreed that this would be a cost to benefit a large part of campus, not just sword club members (ie. Many students watch sword club meetings, students who aren’t in Sword Club are welcome to participate whenever they want-they do, and they need swords- and the Gladiator Fights at Toga.)
- Motion to re-evaluate Sword Club’s allocations at fincom next weekend
- Passed no objections or abstentions.
- Troubador
- Printing costs went up (COLOR!) an additional $50
- Motion to fund in full, no objections or abstentions
- KHDX
- Asked for funds for salaried positions (not in their constitution), and were denied.
- The hiring process of these positions was unclear; some thought friends were just nominated and hired.
- Actual Hiring Process is both fair and extensive:
- CoC nominates the Media Chair, Media chair finds her committee heads, and these committee members make recommendations for positions. Those candidates then go through an application/interview process.
- This conversation/request for funding for salaried position will be revisited at fincom this weekend when all of the other organizations with the same issues are discussed.
- Motion to table this discussion to next weekend’s FinCom meeting, passed no objections or abstentions.
- Committee on Everything Awesome:
- Dean Jim Wiltgen and
- There were more seniors in the graduating class which could have explained the housing issues…
- There was no vandalism this past weekend!
- Karla Carney-Hall
- Committee on Committees with Gabe Breshears
- Check out the mass email Gabe sent out for Campus Committees; email him if you are interested in any of the positions. Nominations to these positions will be approved at the next meeting.
- Committee Nominations:
- SoCo
- Director of Music and Dance- Emily Jones
- Director of Films and Special Events-David Garza
- Publicity Chair- Francis Bowen
- Campus Kitty Vice Chairs
- Hannah Hudspeth
- Avery Roller
- SOME(Student Organization Manager of Equipment)
- Motion to approve recommendations passed no objections or abstentions
- Motion to resign Emily Jones as President’s Assistant (students cannot hold two executive/paid positions)
- Motion passed no objections or abstentions
- Motion to nominate Daniel Williams as President’s Assistant
- Motion passed no objections or abstentions.
- Environmental Concerns Committee with Emily Cannon
- ECC will be having their general meeting Thursday 4/21 in SLTC 105. Please go to the meeting to help plan for Earth Day.
- EARTH DAY April 22 3-6 pm on the BAILEY LAWN
- Come out to enjoy earth day, there will be eco themed activities, opportunities to tie-dye (bring a shirt or buy an Earth Day shirt from last year at a reduced price), check things out from eco-friendly local businesses, food from Green Cart Deli, La Lucha, Conway Locally Grown, The Root, and music from Hendrix’s Hoop Dreams and Anna Dirkx, as well as UCA’s Don’t Stop Please!
- (looks like some of the food is FREE, but you will need to go early to get a ticket from the ECC booth)
- Multicultural Development Committee with Calvin Pun
- Look out for more info on the events with the Tibetan Monks!
- Campus Kitty with Malena
- If you are interested in an executive position on Campus Kitty, be on the lookout for an email from Malena (to those interested on being a regular committee member, there will be applications in the fall).
- Social Committee with Will Phillips
- Will nominates Abbey Koon Secretary/Treasurer of SoCo
- Motion passed to nominate Abbey, no objections or abstentions.
- Final event of the year will be the annual Free Movie Night on May 2nd, look out for more info next week!
- Volunteer Action Committee with Rachel Robbins
- Last week was really successful!
- Awareness Week continues this week!
- Academic Policy with LaRonda Mitchell
- If you have any more feedback (especially regarding spring break), email LaRonda.
- Student and Academic Concerns Committee with Emily and LaRonda
- Communications Committee with Adelia Shiffraw
- Adelia nominates Blake Tierney, Audrey Morrow, Annie Slattery, Weston Weeks and Lauren Whitmore members of the Communications Committee.
- Motion passed no objections or abstentions.
- Executive Committee with Desh Deepak
VII. New Business
VIII. Adjournment