Minutes 09.07.2010

Tuesday September 07, 2010

6:30 p.m. Campbell Dining Room

I. Call to Order

II. Special Business

III. Announcements and Constituent Concerns

· Andrew Chesser – more bike racks in front of the sltc

· Lin Choung- more bike racks in front of Galloway.

o Free Laundry???just because it is free, doesn’t mean you should waste it – water, electricity.

· Bike registration – didn’t get ratified in staff meeting, that should start in January; Spring semester 2011.

· Paul Depre

o Hardin – bins for the washer and dryers – sounds like a hall council issue.

· Huntington/Clifton are upset that they are being charged for laundry but they have to walk a “long ways” and may not even use it.

o We are looking into long term plans but the city is blocking all the ideas, and we have put in more at Hendrix corner for your use! (:

o Community room bad access – Dean will fix this.

· Almas- WAC is there a possibility we can get wipes to wipe machines down.

· 2 people scanning cards in the caf????

o Karla: the problem is that it doesn’t help the inside traffic, but we can definitely check into it.

· MARTIN IS STILL short on pecans.

IV. Departmental Liaison Reports

· PHYSICAL PLANT! – request to inform of the increase vandalism around campus. Lots of toliets clogged, lights damaged, windows damaged. Money spent on vandalism takes money away from making the campus beautiful. Everyone just look out and this is UNACCEPTABLE.

V. Committee Reports

· Volunteer Action Committee with Michaela Fraser

o MOVED UP

o Kickoff is tonight!!!!!!

o Meetings: Sunday at 6 in the kitchen

o Lots coming up in September….more info coming up next week

Financial Committee with Alexander Jones

American Chemical Society- $1,000.00

For the shirts- talk to the departments (CHEMISTRY AND ADMISSIONS)
Cupcakes – we can loan you money and you can return monies.
Ecofest – JUST FUND ECOFEST OF $50 – MOTION TO Approve; APPROVED – no opposing

Troubadour- $479.00

Motion to Approve – APPROVED; no opposing

Cafeteria Newspaper Program- $2,455.00

This is not an organization, but a person suggesting this. It goes through Exec. But we want to look into other options, and maybe we should give it a home for some committee to take care of every year.
Motion to table – Approved; no opposing.

Campus Kitty Update!

There is going to be a reform – fincom is going to take care of it.

CRL Recommendations
Hall Councils are having problems with Res Life funding….?? Karla will take care of it.
Discretionary Fund- Spending Money Wisely!

Funding Processes –just spend wisely

Committee on AWESOMENESS!: Dean Wiltgen and Karla C. Carney-Hall, PhD

No one stepped forward from the vandalism.
Parking updates – gravel parking lot! ITSSSS READY!

Campus Kitty with Sabrina Bowles

Moved up – APPROVED; no opposing
First event September 25^th: Fun Run 5K. Apart of Family Weekend!
Applications are coming!!! (:

Special Committee on the Constitution: Derek Cash

Motion to nix CRL chair from Constitution – Approved; no opposing.
Motion to add VP of student affairs to advising lists – approved; no opposing.
Motion to accept the revised constitution – approved; no opposing!!!! WE HAVE A CONSTITIUTION

Environmental Concerns Committee with Emily and Katherine

300 Plates and 300 cups! (:
Ecofest – cleaning up bikes for bike power energy from 4-6! Teaming up with bike revolution!!!!! (:
Meeting this Thursday at 7 room 106: regular
Teaming up with Fellowship this week; they order all their food from Conway Locally Grown
Meet at bell tower at 9am for ECOFEST! Ecofest 10 to 4! At Laurel Park
Glass recycling: next Monday the 13^th at 7!!RM 106
Anybody interested in being an officer come to the meeting Thursday.

Media Committee with Hannah Sintek

Profile and Troubador did most of their hiring
Profile is going back online.
Release date for PROFILE September 30^th
Troubador still needs two more positions: Co-Residence Life Editor, Sports Assistant Editor.
Aonian filing closes tomorrow.
Updated Constitution for KHDX! We are going to talk to them about that.
KHDX

Website that will be streamlining – end of the week
More programmingJ

Printer – that nobody uses; it is a large format printer! Donate it!

Multicultural Development Committee with Molly Miller

Nothing NEW.
Block party – still October 2^nd.
ANYBODY interested in DJing or Playing Guitar.
Elections are next Tuesday!!! YAY!

Social Committee with Will Philips

Next Week FAUX RUSH WEEK! No hurricanes on the horizon! (: YAY!
Monday – Movie Night: Revenge of the Nerds
Tuesday – Northside Rush: VZ Beach – including – that is up to the dorms
Wednesday – LIP SYNC!!! – Apts are invited to sing.
Thursday – Southside Rush: On hardin Lawn – up to
Friday – Trash Pong
Saturday – FOAM PARTY: Brick Pit!

Academic Policy with Ruanda McFerren

Meeting Thursday! Any concerns – Thursday by noon!!!(:

Student and Academic Concerns Committee with Taylor and Ruanda
Communications Committee with Emily Jones

Meeting Attendance

Under Section V: A1,2,3,4,5 in the By-laws.
If you know you are going to miss because of school business, it would be nice if you go ahead and email me.

Outside Meetings – talked about it in my one person meeting and in exec however because of logistics, we decided against it.

MEETING FLAG/SIGN instead.

T-shirts

They will be revealed on the Senate Day that Torey will be talking about.

Committee on Committees with Torey Hayward

First meeting next weekend.
SENATE RETREAT!!!! SENATE DAY!

Parliamentary procedure, t-shirts, maybe have dinner with KARLA!!!!!

Executive Committee with Lydia Nash

Website Maintenance

LYDIA! Is getting it done. Easier for students to see where their money is going.

PHOTTTOOOOS

Email laymanba@hendrix.edu
Ask him to make an appointment.
Headshots will be made! And group photo!

VII. New Business

· President Cloyd’s surgery went well! Out of hospital. Back around mid-october!

· If you have feedback- backpack issue outside of the caf

o Any suggestions???????

VIII. Adjournment

· Motion to adjournment – APPROVED; no opposing.

________________________________________________________________________

DISCRETIONARY

Request for Discretionary Funds

Prepared by: Courtney Johnson

Budget Breakdown: Line item budget for Troubadour Discretionary Request

$410.00 Additional License for Adobe CS5 Standard Software

Since the Troubadour was granted funds for a new computer this year we must make sure that the software on each of our computers matches. It is not possible to create the book using two different versions of Adobe CS software. The current yearbook computer has CS4 but unfortunately since CS5 was released earlier this year we are unable to purchase the older version for the new computer. In order for our computers to carry the same software we will need to purchase an additional CS5 license to be installed on the current computer. This price comes from IT and reflects an educational discount.

$69.00 Apple Wireless Keyboard

Our current keyboard does not function well. It sticks and makes it difficult to type. This sticking increases the chance of errors in our text. We would like to purchase a new keyboard so that we may eliminate this risk for error.

Organization Name: Troubadour

Requesting: $1,360.12

For: Final 2010 Payment, Software Purchase, and Hardware Purchase

When & Where will this Event Occur: n/a

Master Calendar Confirmation: n/a

Event Details: n/a

Proposal for Newspapers to Be Made Available in the Cafeteria:

Last year, Hendrix Student Senate provided funding for 12 copies of the New York Times and 10 copies of the Arkansas Gazette to be delivered to the cafeteria everyday. The students, faculty, and cafeteria staff enjoyed reading these publications while in the cafeteria, and returned them to the stand to be re-used as they left. In addition to the continuation of this program with these two paper, I propose that this year ethe cafeteria also receive 5 copies of Conway's local paper, the Log Cabin Democrat. Hendrix College is a part of the Conway community, and I believe it is critically important to stay up-to-date on local issues and support the local newspaper. I am requesting $2455.00 for 5 subscriptions of the Log Cabin Democrat, 10 subscriptions of the Arkansas Gazette, and 12 subscriptions of the New York Times.

The Log Cabin Democrat
The subscription fee for the Log Cabin Democrat is $9.50 per month. For the total school year the cost per subscription (nine months, Monday through Saturday) is $85.50. For 5 subscriptions, the total cost for the whole year is $427.50

The Arkansas Gazette CALL

The Gazette's discount for student subscriptions is $126.00 (per subscription) for nine months, excluding fall, Christmas, and spring breaks. For 10 subscriptions, the total cost for the school year is $1260.00

The New York Times

The New York Times cost $32.00 per semester (Monday through Friday), which is more than 50% off the news-stand price. For 12 subscriptions, the total cost for both semesters of this school year is $768.00.

5 orders of a 9 month subscription to the Log Cabin Democrat: $427.50

10 orders of a 9 month subscription to the Arkansas Gazette: $1260.00

12 orders of a 9 month subscription to the New York Times: $768.00

Total: $2,455.00

Justification:

Access to various news sources is a necessity for creating an informed public that is capable of becoming involved in complex decisions facing society. Although there are copies of these papers in the library, very few students actually go to the library with the intention of reading the paper. We feel by giving students ready access to the papers every single day by placing the papers in the cafeteria, students will be more likely to read. Furthermore, having newspapers at hand will encourage students to discuss other news issues once the articles have been read in Table Talk. By purchasing papers through the school, students can receive the discounted rate and share the papers amongst themselves, reducing the total number of papers students would otherwise need to purchase.

A well-rounded education is necessary for an active citizenry and we feel by offering papers this continues the liberal arts understanding of educating “unto the whole person.” Free papers are common at most other liberal arts colleges, and has been instituted for the past two school years at Hendrix. The program has been a success; on any given day, all copies of The Gazette and the New York Times were in circulation by lunchtime. Hopefully, the availability of daily news will help make class discussions more meaningful by giving students a greater understanding of current events. Secondly, many students feel that apathy towards greater social concerns is a major problem on Hendrix campus; by giving people readier access to information on what is going on outside of our “bubble,” a greater sense of social urgency will be created. Also, many feel that the city of Conway is a cultural void. The Log Cabin Democrat will hopefully dispel some of this notion, but also will encourage students to become active outside of the strict confines of campus. Very few students actually know what is going on within Conway, and hopefully by making people aware of important events, people will be able to expand their education.

We understand that a subscription to this many papers consumes a fair portion of paper. However, we believe by making the papers available, students will become more concerned with environmental issues and change their habits in the long run—thus more than compensating for the initial investment. Papers will be recycled at the end of the day. As alluded to above, by sharing papers amongst students and staff, the total number of papers that are already purchased can be reduced through sharing.

Structure:

Last year, it was arranged with the couriers of the Arkansas Gazette and the New York Times to deliver to the racks in the cafeteria. Above the racks will be a sign asking for people to return the papers to the rack once they have finished reading the papers. The program has been enthusiastically approved by the cafeteria personal. Employees of the respective papers will deliver the Gazette and the Log Cabin before 8:00am, and with the New York Times, though no later than 9:00am. The papers will be suspended during times when students are on break. With the exception of the NYT, the papers will be delivered on the weekends. The subscriptions can change in the future, with either more papers being added (pending the demand by the student body) or additional news sources to avoid a biased presentation of the news. The current choices for papers have been made due to their dealing with local issues (the Log Cabin and the Gazette) and their high quality of reporting, as well as the convenience for delivery. With Senate approval of funding, this program can start next week.

Proposal arranged by Rose Thomson
314-640-5330
thomsonre@hendrix.edu

Request for Discretionary Funds

Prepared by: Cameron Crane

Organization Name: Student Affiliates of the American Chemical Society

Requesting: Funding for four events throughout the year, $1,000 in total.

1) Ecofest (Laurel Park, Conway, Saturday September 11): The ACS Student group co-hosts a “Water, Water Everywhere” interactive display area. We present this area with the Conway High School Biology club (9^th &10^th graders). Last year, at the first Annual Conway Eco fest, kids and parents made low tech water filters, little kids played water droplet games, hands-on-activities included demonstrations of surface tension and pH. Over 20 Hendrix Students and 20 Conway High school students helped over 100 kids learn more about water properties, water purification and water use on our planet.

2) Mole day (Hendrix Campus, our group alone)): The ACS Student group hosts chemistry for the public with a T-shirt making table and a cup-cake periodic table in the SLTC. “Buy an As cupcake (arsenic) for your friends today!” We present a large periodic table in the brick pit. Last year 5 people organized the events and over 40+ students participated in the activities.

3) Earth Day (April, part of the campus celebration): The ACS Student group intend to organize a viewing of Planet Earth movie (30 people attended last year) and an earth friendly chemistry activity table campus Earth Day.

4) Ridin’ Dirty with Science (June 5-7, 2011): This is a summer science camp organized and executed by 16 Hendrix students to engage and educate children from the Boys and Girls Club of Faulkner County. In 2010, the Ridin Dirty program involved over 50 children, rising 3rd -7th graders (age 8-12), in two 2-day sessions to the Hendrix laboratories. This project ran twice within the week of June 7-11 with a first session of 19 students and a second session of 33. Previously, this has been funded by Odyssey but they are concerned that they cannot continue their previous level of support. Most of the students involved get Odyssey credit.

Master Calendar Confirmation: Mole day and Earth day have been added to the master calendar. Ridin Dirty with Science is not on the master calendar as it is during summer break and its scheduling is dependent on when the Conway School District ends school for the summer. Eco Fest is off campus and will not be added to the master calendar.

NEW CONSTITUTION

Hendrix College Student Senate Constitution

Preamble

We, the students of Hendrix College, in order to participate in the governance of the college community, to give direction and voice to student concerns, and to provide a framework for a number of activities and services for students, do ordain and establish this Constitution of the Hendrix College Student Association, provided that no part of this Constitution nor any action taken under its authority shall conflict with the policy of the College.

Article I

Section 1. All regularly enrolled students at Hendrix College, as certified by the Registrar of the College, shall be members of the Hendrix College Student Association.

Section 2. All executive and legislative authority of the Student Association shall be vested in a Student Senate. The Student Association shall elect a President and a Vice President who shall serve as President and Vice President of the Senate. Each living unit, as defined by the Senate, shall be represented on the Senate by a representative who must reside in that living unit during his/her tenure in office. The Senate may also add additional elected representatives in its Bylaws as it deems necessary. The President shall nominate, subject to the approval of the Senate, non-voting officers, and nonvoting advisors which the Senate shall deem necessary.

Section 3. The Senate shall meet regularly, and special meetings may be called by the President or upon petition of a majority of the elected members of the Senate. The Senate may adopt its own rules and/or procedures.

Section 4. All regular and special Senate meetings shall be open to all members of the Student Association and members of the Hendrix faculty and staff unless, by majority vote, the Senate shall go into executive session.

Section_. 5. All acts, resolutions, and allocations passed by the Senate must be approved by a majority vote unless otherwise provided for in this Constitution. All votes must be cast in person or by an appointed proxy.

Article II

Section 1. The Senate shall have the authority to appoint student members to the various Standing Committees of the College on which there are student members. The Senate may request reports from these committees.

Section 2. The Senate shall have the authority to establish permanent and temporary student committees, agencies, and offices as it deems necessary and appropriate. The Senate shall designate the powers and responsibilities of these committees, agencies, and offices, and shall have the authority to appoint and remove the officers and members of such groups.

Section 3. The Senate shall have the authority to allocate the Student Activity Fund. The Student Activity Fund shall consist of: (1) Student Activity Fees paid to the College by each student at the beginning of each term, and (2) any other income not specifically designated by authority of the Student Association to other purposes.

1. Changes in the amount of the Student Activity Fee shall be approved by a two-thirds majority vote of the Senate. Such changes must be approved by the Board of Trustees of the College.

2. The Business Office of the College shall be the depository of the Student Activity Fund.

3. Monies shall be withdrawn from the Student Activity Fund only on the signed warrant of the Treasurer of the Student Association.

4. The Senate may request that the College audit the records of the Student Association.

Section 4. The Senate shall have the authority to require its agencies, committees, and offices created under authority of Article 11, Section 2, to submit written requests for funds.

Article III

Section 1. The President of the Student Association shall:

a. preside over all meetings of the Association and the Student Senate, unless otherwise provided for in this Constitution;

b. serve on Standing Committees of the College as designated by the College faculty;

c. assure that an annual Student Association Budget is submitted for consideration and approval by a majority of the Senate; and

d. enforce, along with the Senate, this Constitution and all regulations passed under its authority.

Section 2. The Vice President of the Student Association shall discharge the duties of the President when, for any reason, the President is unable to serve. At other times, he/she shall serve in the Senate as a representative-at-large.

Section 3. The Treasurer of the Student Association shall be a non-voting member of the Senate. Acting under the allocation authority of the Student Senate, he/she shall sign all warrants for allocations of the Student Activity Fund.

Section 4. All members of the Senate shall discharge any duties delegated to him/her by this Constitution or by the Senate.

Article IV

Section 1. If, for any reason, the office of President of the Student Association becomes vacant, the Vice President shall assume the Presidency. If, for any reason, the office of Vice President of the Student Association becomes vacant, the Senate shall make provisions for a special election in accordance with the appropriate provisions of this Constitution and the Election Code.

Article V

Section 1. The Senate shall establish an Election Code governing the campaigns and elections for Senate offices in accordance with appropriate provisions of this Constitution, and shall supervise the elections, the tabulation, and the printing of ballots. The Election Code shall be posted at least two weeks before the opening filing date of an election.

Article VI

Section 1. Any question involving the constitutionality of actions of the Senate, members of the Senate, or agencies of the Senate operating under this Constitution shall be answered by a Council of Review. This Council shall consist of:

a. the Dean of the College, who shall serve as chairman;

b. the faculty advisor(s) to the Senate;

c. one other faculty member selected by the Student Senate; and

d. student members of the College Judicial Council.

Section 2. Any individual who questions the constitutionality of any action of the Senate, members of the Senate, or agencies of the Senate operating under this shall submit his/her contention in writing to the Chairman of the Council. The Council shall conduct open hearings.

Article VII

Section 1. Amendments to this Constitution shall be initiated by at least a two-thirds vote of the Senate or by a petition submitted by any member of the Student Association. Each petition for an amendment shall contain the full text of the proposed amendment and shall be signed by at least thirty percent of the members of the Student Association. Petitions for amendments shall be filed with the Senate.

Section 2. The Senate shall have proposed amendments posted at least three days before the Student Association is to vote on the proposal.

Section 3. The Senate shall make provisions for a special election for any duly initiated constitutional amendment; provided that such an election shall be held no later than three weeks following the initiation of the amendment; provided further that no such election shall be held during the final two weeks of a term. An amendment shall become effective as a part of this Constitution only if approved by a majority of the votes cast on the amendment.

Section 4. A new Constitution to replace this Constitution shall be initiated and adopted in the same manner that amendments to this Constitution are to be initiated and adopted.

Bylaws

SECTION I. MEETINGS

A. The Hendrix College Student Senate, hereafter referred to as the Senate, will meet each Tuesday night at 6:30 at a predetermined location, provided it is not the last week of any semester or during a holiday.

B. The Presidential Assistant will post an agenda and distribute it to all members of Senate at least twelve (12) hours prior to each regular meeting.

C. The Secretary will record the minutes of each meeting and will provide them to any member of the Student Association who so requests within forty-eight (48) hours after each meeting.

D. Special meetings may be called by the President as outlined in Article I, Section 3 of the Constitution of the Hendrix College Student Association (hereafter referred to as the Constitution). An emergency meeting may be held either to supplement the regular weekly meeting or to replace it. All reasonable effort must be made to give all voting members of the Senate at least twelve (12) hours notice of any emergency meeting. The attendance policy, as outlined in Section V of the Bylaws of the Hendrix College Student Senate (hereafter referred to as the Bylaws), will not apply at emergency meetings unless a notice of at least five (5) days has been given to each voting member of Senate.

SECTION II. MEMBERSHIP

A. The Senate shall consist of voting members, officers, chairs, and advisors.

1. Voting Members

§ Living Unit Representatives: Three representatives from the Apartments, Couch Hall, Galloway Hall, Hardin Hall, the Houses, Martin Hall, Off-Campus, Raney Hall, and Veasey Hall

§ Class Representatives: One representative from each class: Freshman, Sophomore, Junior, and Senior.

§ Officers: President (votes to make or break a tie) and Vice-President

2. Officers of the Senate

§ President

§ Vice-President

§ Presidential Assistant

§ Secretary

§ Treasurer

§ Academic Policy Representative (who shall also serve as representative to the board of trustees and is required to attend Academic Policy, Executive and Senate meetings)

3. Chairs

§ Social Committee Chair

§ Media Committee Chair

§ Multicultural Development Committee Chair

§ Environmental Concerns Committee Chair

§ ~~Council on Residence Life Chair~~

§ Elections Commission Chair

§ Shirttails Serenade Committee Chair

§ Campus Kitty Chair

4. Advisors

§ Faculty Advisor(s)

§ Dean of Students

§ Vice President of Student Affairs

B. If, for any reason, the office of a living unit representative or a class representative becomes vacant, the Senate shall make provisions for a special election in accordance with the appropriate provisions of the Constitution, these Bylaws, and the Election Code.

C. Voting members of Senate holding a paid Chair position of a permanent committee of the Senate must abstain from votes concerning their committee. No student may hold more than one position paid through the Student Activity Fund pending extreme cases in which vacancies occur. In such cases, persons can hold up to two positions, so long as the positions are not related, determined at the discretion of the Student Senate on a case-by-case basis.

SECTION III. PROCEDURE

A. Meetings of the Senate will be conducted according to the most recent edition of Robert’s Rules of Order; unless otherwise provided for in either the Constitution or the Bylaws. The Executive Committee may submit a simplified parliamentary procedure document based on Robert’s Rules of Order for approval by the Senate. If adopted by a two-thirds vote of the Senate, this document shall serve as the rules of order for the Senate, with Robert’s Rules of Order persuasive in circumstances not outlined in the document.

B. A quorum of the Senate is defined as a majority of voting members. A quorum must be present for the Senate to conduct any business.

D. In voting, a majority is defined as a majority of the voting membership. A two-thirds majority is defined as a two-thirds majority of the voting membership of the Senate.

E. The president may vote only to make or break a tie.

F. Only voting members, except the president, may make or second motions.

G. A member of Executive Committee will keep a record of all votes on main motions made during Senate meetings, including those made or discussed in executive session, and excluding only those made during the meeting to discuss nominations to the College Judicial Council, Committee on Academic Integrity, Traffic Appeals Board, and Peer Disciplinary Panel.

SECTION IV. EXECUTIVE SESSION

A. Senate has the power to enter executive session, as vested by Article I, Section IV of the Constitution.

B. All Committee on Committee meetings to discuss nominations will be held in executive session. The nominations arising from these meetings may be made public at the discretion of the chair.

C. Only the Senators, Officers, the Academic Policy Representative, and the Chairs outlined in Section II of the Bylaws will be allowed to remain in a meeting once it has entered into executive session.

D. A Senator is considered in violation of executive session if he or she repeats outside of executive session any matters discussed during the session. Any Senator who is accused of said violation is subject to removal as outlined in Section VIII of the Bylaws.

E. Each time the Senate enters executive session its members may, before exiting, prepare a statement reflecting the nature of the business conducted and/or opinions expressed in executive session. This section does not apply to any Committee on Committees meetings.

SECTION V. SENATORS’ RESPONSIBILITIES

A. Attendance

1. Senators are required to represent their respective student constituency to the best of their ability. This requires not only attendance at meetings but also active participation in both official and unofficial Senate obligations.

2. Attendance of Senate meetings is of paramount importance not only to the Senator, but also to the constituency. Regular Senate meetings, as well as meetings of Senate committees, are important in ensuring Senate's efficiency in dealing with issues that concern the Student Association and the College. Lax attendance of these meetings will not be tolerated.

3. All members of Senate, as defined in Section II, are required to attend every Senate meeting. The Secretary will keep a record of attendance at each meeting. It is the responsibility of the member to notify the Secretary prior to any absence if he or she wishes the absence to be excused. Absences may be excused in cases of college business or personal emergency or if the member arranges a substitute to attend in his or her place.

4. Senators shall attend all meetings of the committees to which they have been appointed. If a Senator is unable to attend a meeting for any reason, he/she shall contact the Chair of that committee before the meeting occurs. The Chair of the respective committee shall enforce this policy and shall deem absences “excused” or “unexcused.” When a Senator accumulates two (2) unexcused absences, the Chair is to notify the Senator and the President in writing of the unexcused absences on the same day the second absence occurred.

5. Any Senator with more than two (2) unexcused absences from regular Senate meetings three (3) or more unexcused committee meeting absences during the course of his/her term of office, he/she shall be subject to removal from office by impeachment.

B. Communication with College Staff and Administration

1. The President may designate any Senator or Officer of the Senate to serve as a liaison with a Hendrix department or staff member. Departments shall include, but not be limited to, Information Technology, Dining Services, Physical Plant, Media Center, Athletics, and Residence Life. The role of the liaison shall be to maintain or develop a positive working relationship with a member of the designated department.

2. No Senator or Officer shall serve as a liaison to more than two (2) departments.

3. The Executive Committee shall serve as a liaison between the Senate and members of the Senior Staff of the College.

C. Communication with Constituents

1. Communication with a Senator's respective student constituency is essential to the proper functioning of Senate. This shall be maintained not only through Senate notes but also through one-on-one interaction with those constituents. All housing representatives shall be responsible for distributing weekly notes. All class representatives shall be responsible for producing class-specific notes to be distributed among the members of their class weekly.

2. The purpose of Senate notes is communication with students. It is of paramount importance that these notes be posted punctually and that they contain information pertinent to that work which the Senate is doing. Therefore, the notes shall accomplish the following things:

§ Encourage communication between Senators and constituents;

§ Accurately reflect information relayed at Senate meetings, clearly distinguishing facts from senator’s personal opinions

§ Include pertinent information from the official minutes;

§ Be posted by Saturday at noon following the most recent Senate meeting; and, be brought to the next week's Senate meeting and emailed to the Secretary at the time of publication.

3. If a Senator fails to meet the above guidelines four (4) times within his or her term of office, he or she shall be subject to removal from office by impeachment. The Senate Executive Committee shall monitor the punctuality and content of Senate notes according to the above guidelines.

D. Communication with Other Senate Members

1. It is expected that each senate member will treat all other senate members with respect and courtesy. If any senate member feels that they have been treated disrespectfully, it is this senate member’s responsibility to bring this to the attention of the Senate advisor.

SECTION VI. COMMITTEES

As outlined in Article II, Section 2 of the Constitution, the Senate has the power to create committees. The following will be considered standing committees of the Senate:

1. Executive Committee
2. Communications Committee
3. Student and Academic Concerns Committee
4. Finance Committee
5. Committee on Committees

The following will be considered permanent committees of the Senate:

1. Social Committee
2. Environmental Concerns Committee
3. Multicultural Development Committee
4. Media Committee
5. Welcome Week Committee
6. Campus Kitty Committee

7. Elections Commission

8. Shirttails Serenade Committee

A. Senate Standing Committees: The Senate shall be organized into the following committees, with no Senator serving on more than two (2) committees:

1. The Executive Committee shall be chaired by the President and shall operate according to a committee document appended to these Bylaws.

2. The Communications Committee shall be chaired by the Secretary of the Senate and shall operate according to a committee document appended to these Bylaws.

3. The Student and Academic Concerns Committee shall be co-chaired by the Presidential Assistant and the Academic Policy Representative and shall operate according to a committee document appended to these Bylaws.

4. The Finance Committee shall be chaired by the Treasurer of the Student Association and shall operate according to a committee document appended to these Bylaws.

5. The Committee on Committees shall be chaired by the Vice President and shall operate according to a committee document appended to these Bylaws.

B. Student Association Committee Assignments

1. Senate will have the power to appoint students to Faculty Committees, as vested by Article II, Section 1, of the Constitution. The Vice-President, as chair of the Committee on Committees, will maintain contact with each student delegate to the following Faculty Committees and will ask a member of each committee to submit a report to the Senate either in writing or in person each time the committee meets. The Committee on Committees will be responsible for arranging a selection process and for recommending applicants to the Senate for the following Faculty Committees:

The Student Life Committee: three (3) students and one (1) alternate
The Enrollment & Financial Aid Committee: two (2) students and one (1) alternate
The Curriculum Committee: three (3) students and one (1) alternate
The International/Intercultural Committee: two (2) students and one (1) alternate
The Diversity Concerns Committee: two (2) students and one (1) alternate
The Committee on Information & Instructional Resources: two (2) students and one (1) alternate
The Teacher Education Committee: one (1) student
The Athletic Advisory Committee: two (2) students and one (1) alternate
The Committee on Academic Assessment: one (1) student
The Committee on Academic Integrity: six (6) students
The College Conduct Council: five (5) students
The Committee on Engaged Learning: two (2) students
The Committee on Teacher Education: one (1) student
The Committee on Academic Advising: one (1) student

2. Senate will have the power to appoint students to Faculty Committees, as vested by Article II, Section 1, of the Constitution. The Vice-President, as chair of the Committee on Committees, will maintain contact with each student delegate to the following Faculty Committees and will ask a member of each committee to submit a report to the Senate either in writing or in person each time the committee meets. The Committee on Committees will be responsible for arranging a selection process and for recommending applicants to the Senate for the following Faculty Committees:

§ The Student Life Committee: three (3) students and one (1) alternate

§ The Enrollment & Financial Aid Committee: two (2) students and one (1) alternate

§ The Curriculum Committee: three (3) students and one (1) alternate

§ The International/Intercultural Committee: two (2) students and one (1) alternate

§ The Diversity Concerns Committee: two (2) students and one (1) alternate

§ The Committee on Information & Instructional Resources: two (2) students and one (1) alternate

§ The Teacher Education Committee: one (1) student

§ The Athletic Advisory Committee: two (2) students and one (1) alternate

3. The President will appoint members of the Student Association to the following committees, subject to approval by a majority vote of the Senate:

§ Senior Committee: Chair

§ Election Commission: Election Commissioner, five (5) members at large

§ Senate Finance Committee: Six (6) members at large

§ Media Committee: Two (2) members at large

4. The Committee on Committees will appoint members of the Student Association to the following committees, subject to approval by a majority vote of the Senate:

§ Social Committee: Chair, Director of Films and Special Events, Director of Music and Dance, Director of Logistics and Sound, Publicity Chair

§ Welcome Week Committee: Chair, First Vice Chair, and two (2) Second Vice Chairs

§ Shirttails Serenade Committee: Chair

§ Campus Kitty Committee: Chair, First Vice Chair, and Second Vice Chair (in charge of the Miss Hendrix Pageant)

§ Multicultural Development Committee: Chair

§ Environmental Concerns Committee: Chair or Co-Chairs

§ Media Committee: Chair

SECTION VII. SALARIES

A. Elected Positions’ Salaries: The following elected positions shall be paid the following salaries on a monthly, pro-rated basis during Senate’s term:

§ The President shall be paid $1912.49

§ The Vice President shall be paid $1650

§ The Academic Policy Representative shall be paid $1500

B. Appointed Positions’ Salaries: Students serving in the following appointed positions shall be bound by the same eligibility requirements as elected positions of the Student Association outlined in the Election Code and shall be paid the following salaries on a monthly, pro-rated basis during Senate’s term:

§ Senate Treasurer $1600

§ Senate Presidential Assistant $1600

§ Senate Secretary $1600

§ Social Committee Chair $1925

§ Social Committee Films & Special Events $1425

§ Social Committee Music and Dance $1425

§ Social Committee Secretary-Treasurer $1425

§ Social Committee Director of Logistics and Sound $1425

§ Social Committee Director of Publicity $1425

§ MDC Chair $1300

§ ECC Chair $1300

§ Campus Kitty Chair $1000

§ Media Chair $1500

§ Profile Editor $1900

§ 2 Profile Associate Editors $1400 (each)

§ 2 Troubadour Co-Editors $1000 (each)

§ Aonian Chief Editor $1300

§ Aonian Associate Editor $650

§ KHDX Station Manager $1500

§ KHDX Program Director $1100

SECTION VIII. IMPEACHMENT AND REMOVAL

Impeachment

A. In order to impeach any member of the Student Senate, the body must be presented with at least one (1) charge accompanied by at least one (1) specification of misconduct or violation or negligence of duties outlined in the Bylaws. Impeachment must be initiated in one of the two following manners:

§ External: The removal of officers/senators initiated by petition need only a majority vote of the Senate. Petitions must include the charge(s) and specification(s) and, upon verification of signatures by the Senate Secretary (or Vice-President if the Secretary is in question), shall constitute an automatic impeachment. The Secretary (or Vice-President) will have forty-eight (48) hours to verify the petition. In this sequence, the President (or Vice-President if the President is in question) shall, upon majority vote of the Senate, appoint a regularly voting senator to act as prosecutor.

1. Officer of the Senate: a petition must be signed by a majority of the members of the Student Association.

2. Class Representative: a petition must be signed by a majority of the students in that class.

3. Living Unit Representative: a petition signed by a majority of the residents of the appropriate living unit.

§ Internal: The removal of officers/senators initiated by a member of Senate shall require a two-thirds vote of the Senate.

1. Any regular voting member(s) may present Articles of Impeachment against any officer/senator. The Articles of Impeachment must consist of the charge(s) and specification(s) against the officer/senator. A majority vote of the regular voting membership is required for the Senate to adopt the Articles of Impeachment. Any author of the Articles may act as prosecutor.

2. The Senate Secretary may and should present Articles of Impeachment against any officer/senator who fails to meet the attendance or notes requirements; the Secretary shall act as prosecutor. The Vice-President should present the Articles of Impeachment if the Secretary is in violation and the Vice-President shall then act as prosecutor.

3. The Articles of Impeachment should be submitted in writing no later than forty-eight (48) hours before a regularly scheduled meeting to the Presidential Assistant (or Vice-President if the Presidential Assistant is in question). The officer/senator in question should be notified by the Presidential Assistant (or Vice-President) no later than twenty-four (24) hours before the meeting.

Removal

B. Upon adoption of Articles of Impeachment, the prosecutor and the impeached officer/senator must meet with the Senate President (or Vice President, if the impeached is the President) within twenty-four (24) hours of a successful impeachment to decide a time at which to conduct the trial. The trial must be held no sooner than one (1) week after the successful impeachment vote.

C. The trial will be conducted in executive session. If the impeached is the President, then the Vice-President will preside over the trial. The accused Senator may retain as counsel one member of the Hendrix College community. The prosecutor and the impeached may present witnesses or other evidence. The Senate, however, will not have subpoena power over members of the Student Association or anyone else. Hearsay testimony may be used as evidence. The trial will proceed in the following order:

§ Prosecutor's opening statement

§ Impeached Officer/Senator’s opening statement

§ Prosecutor's evidence

§ Impeached Officer/Senator’s evidence

§ Impeached Officer/Senator’s closing statement

§ Prosecutor's closing statement

§ Motion by prosecutor to remove

§ Discussion and vote

D. During the trial, the senators are to act as jurors. They may ask questions of the presiding officer (the President or Vice-President), but they may not ask questions of the prosecutor, the accused senator, or the witnesses, except in writing, at the discretion of the presiding officer. Both the prosecutor and the impeached officer/senator may cross-examine the other's witnesses. The prosecutor and the accused must leave the meeting while the discussion of the motion takes place, but must be given the opportunity to vote on the removal motion if s/he is a regular voting member. The motion to remove requires a two-thirds (2/3) majority, secret ballot vote of the Senate unless previously stated in this section. Upon a successful removal vote, the impeached officer/senator is immediately removed from office, with all rights and privileges revoked. The removed officer/senator is barred from holding any future Senate office. Regardless of the outcome, the Senate shall adopt a statement to the Student Association before the meeting expires.

E. The removal procedure may be stopped at any time before the removal vote by a two-thirds vote of the Senate. In such case, the accused Senator is not subject to retrial for the same offense.

Appealing Appointments

1.) The process for an individual to appeal an appointment made by the Student Senate should go as follows:

A. Individual must file a written challenge with the Vice President of the Student Senate within 14 days of the appointment, stating the reason for the appeal, and any other pertinent information.

B. The Vice President shall bring that written statement to the Executive Council who will then deem the challenge acceptable or otherwise using the following criteria:

1.) Constitutionality of the appointment- according to the Student Senate Constitution, Student Senate Bylaws, or the governing document of the Committee in question

2.) Breach in procedure- according to the Student Senate Constitution, Student Senate Bylaws, or the governing document of the Committee in question

C.) If the Executive Council deems the appeal acceptable it will then be placed on the following Senate meeting’s agenda, under the Executive report. The individual that filed the appeal must be in attendance at the Senate meeting in order for the appeal to be brought in front of the Senate body.

2.) An appeal can be made by any current Hendrix College student.

SECTION IX. TRANSITION POLICY

A. The Senate as a whole will prepare a list of recommendations for the incoming Senate to be given to each incoming Senator. Executive Committee will have authority to enforce and Committee on Committees will have the ability to evaluate the transition policy of the Senate on behalf of the Senate.

B. Incoming and outgoing Senates are required to participate in a retreat, in which positions and duties will be relayed to the incoming Senate.

C. Senate members (including Chairs) will maintain a folder/binder including, but not limited to, the following: job descriptions, correspondence, duties, contacts, programs, and timelines. Officers will spend the week between elections and actual transition allowing incoming officers to shadow their respective positions, including, but not limited to, meetings, job descriptions, and transferring the officers' folders.

D. Beginning at the Senate meeting following the appointment, a Senate Committee Chair will begin attending the weekly Senate meetings with the current Chair. The incoming Chair will not officially hold this position until the end of term of the current chair as specified by the governing document of the appropriate committee.

SECTION X. AMENDMENTS

All amendments to the Bylaws must be approved by a two-thirds majority vote of the Senate.

SECTION XI. IMPLEMENTATION AND SUSPENSION

The Bylaws must be implemented by a two-thirds majority vote of the Senate and are effective immediately upon implementation unless otherwise specified. The Bylaws may be suspended at any time by a two-thirds majority vote of the Senate.

Last revised, Senate 09.07.2010