Agenda
Tuesday March 30, 2010
6:30 p.m. Mills Library
I. Call to Order
II. Special Business
o Roberts
Rules of Order
o
Handout and presentation by Alexander Jones
III. Announcements and Constituent Concerns
·
Like a bike rack outside SLTC near student
activities suite
·
Dishwasher in Cook doesn’t work!!
·
When formal money refunds come out?
o Student Activities
will take care of it
o Next
couple of weeks
·
STOP GLUING AND TAPING NOTES TO FRONT STREET DOORS
– it is screwing up doors. Slip it under the door
·
STAFF CONCERN – want to know about different
flooring for Front Street and Huntington.
o What do
we think about this? Yay or no for carpet? Let your Senator know!
IV. Departmental Liaison Reports
·
Andrew – how
to contact public safety
o Walk over!
V. Committee Reports
o Financial
Committee with Alexander Jones
o
Hendrix Ultimate: $1350.00
§ Fin Com
recommends to fund in FULL.
·
Not in
the budget because they never know how many are going to participate
·
PASSED
o
Discretionary: about $23,387 left with $20,000
o
After Ultimate - $3387
o
Veasey Hall
(Luau on VZ BEACH)
§ Fin Com
recommendation for $1706.00
§ Big
discussion over money because we are getting so low.
§ $311
§ Fund food
today and not the decorations.
§ $1166 for
Food
§ What do
we want to fund?
·
Fund just whole hog?
o
Just fund the whole. All of the food.
o
$723
o
Motioned – ACCEPTED
o
Remainder of proposal stays on the table.
o
EXEC FUND BALANCE:$3601.41
§ And have
not taken out Big Pulse
o
Spring Allocation coming up – REFERENCE email
o
All organizations need to attend Budget Meeting April
6th at 8:30 p.m.
o
Total Discretionary: $2614.85 within senate after
giving Ultimate and VZ the money
o (Committee
on Awesomeness) Dean Wiltgen
o
Housing – Super and Senior night was last night
§ Rising
Juniors next Monday – April 5th
§ Rising
Sophomores next next Monday – April 12th
·
In the WORSHAM
·
Come with your roommate at the time to which your
highest draw number corresponds.
o
President Cloyd is SICK! Sad moment. How long out?
– We are not sure, a couple of weeks. No worries he is fine.
§ Ellis
Aronld acting in his placeo Environmental
Concerns Committee with Dan
Gibbens-Rickman
o
Energy Competition – more signs should invading
your life.
§ Weekly
give out: glow in the dark condoms and florescent light bulbs.
o
Not doing anything for CK WEEK
o Good turn out for SIGN Making YAY!
o
Exciting
new – met with sustainability committee and getting ready a list for
sustainability suggestion for Cloyd.
o Media
Committee with Taylor Adams
o
Troubador – next week.
o
RECOMMENDATIONS FOR MEDIA COMMITTEE
§ Troubador
Editor - COURTNEY JOHNSON (best editor in the last five years – her current
work) accepted
§ Associate
Editor of Troubador – ASHLEY SCORSONE (great this last year!) accepted
§ Aonian
Editor – COLLEN MAYO (highly suggested)
accepted
§ Associate
Editor of Aonian - JOHNNY ENGLISH accepted
§ KHDX
station manager – TIM WALLEN accepted
§ Program
Director of KHDX – Knox Shelton accepted
§ Profile
Editor – BERNICE MCMILLAN accepted
§ Profile
Associate Editor – CLAIRE BURNS accepted
§ Managing Editor
of Profile - extend filing for a week! To make sure we have fair playing field
until next Tuesday
·
Motion accepted
o Multicultural
Development Committee with Molly Miller
o
Eric Blake, who is a comedian, for Campus Kitty
Week. His performance will be at 8:00 PM on Monday, April 5th in Mills
o Social
Committee with Will Phillips
o
CK WEEK – Singing Bee
o
Soco Loco April 17th: 2-6 p..m
§ Hippo –
huge water slide
§ Sky
diving simulation
§ Alumni
week can they come – we are figuring that out.
o Volunteer
Action Committee with Emily Uhar
o
Meeting at Bell 9:45 to socialize with elderly
o
Back by noon
o
Attendance – 5 to 25 usually
o
COME ALL!!!
o
Still selling Hendrix for Haiti shirts – contact
Emily Uhar
o Campus
Kitty with Caelan O’Sullivan
o
Finally here!!!! Come out and give your money. It’s
for a good cause.
o
STARTS Friday and runs through the following
Saturday
o
Events everyday
o
GET THEM!!!
o
All excess passes - $35, start to sell tomorrow at
lunch and dinner and goes through next Friday ( for passes and event sign up )
o
Wristband for concert - $5 for students, $7or8 for
non-students
§ You can
get them at concert
§ NO
CUPS!!!!!!!!!!!!!!!
§ Rain
location: Worsham
o
Miss Hendrix tickets go on sale @4 on April 9th. RIGHT BESIDE FOUNTAIN/STAPLES
o Here is a list of what is going on:
o
April 2, 2010: KHDX Spring Concert @ 8pm in the
Brick Pit
§ $5 for
students, $10 for guests
o
April 3, 2010: Campus Kitty Tailgate @ 11am behind
Front Street
·
Casino Night @ 6pm in Worsham
o
$10 for Tournament; $3 for fashion show and other
games; donations for face painting
o
April 4, 2010: Videogaming @ 7pm in Worsham and 8 technology
clusters
·
Surprise Movie Night @ 7pm in Worsham
o
$2 entry fee
o
April 5, 2010: MDC Comedian @ 7pm in Mills B for $2
·
Homeless Vigil @ 11 am in Grass Area between SLTC/
HULEN until @ 11 am next day
o
April 6, 2010: Open Mic Night @ 7pm Mills B
§ $2 entry
fee
o
April 7, 2010: Martin/VZ Auction @ 6pm
§ Free
entry; donations for henna
o
April 8, 2010: SOCO Singing Bee
§ $3 entry fee
o
April 9, 2010: Red Light Revue @ 8pm in Bulter Plaza; Worsham
§ $5 entry
fee
o
April 10, 2010: Miss Hendrix @ 8pm
§ $15 for
students/$18 for guests
·
Jungle Boogie after Miss Hendrix in Worsham
o Academic
Policy with Ruanda McFerren
o
No AP meeting
o
Next AP meeting a week from Thursday
o
Email Ruanda with concerns: Mcferrenrc@hendrix.edu
o Student and
Academic Concerns Committee with Taylor and Ruanda!
o
ATTENDANCE AT COMMITTEE MEETINGS
o
Highway clean up: May 1st maybe
o Communications
Committee with Emily Jones
o
Notes
§ Make a
distinction between questions and what is actually being said
o
TWITTER
o
BIG BOARD – TALK WITH DEAN where to put it in the
SLTC
o
Theme Ideas – get back to me.
o Committee
on Committees with Torey Hayward (Lydia)
o
Nothing this week!
o
Filing for Chair of Campus Kitty comes out the week
after campus Kitty.
o Executive
Committee with Lydia Nash
o
Link for student senate home page
o
Next week – committee appointments – college
jurisdictional council
§ PUT IN
Notes and ask if anyone wants these positions.
§ WE want
to have a fair playing field.
§ WE
nominate, WE ratify
§ Here is
what the appointments are:
The Student Life
Committee: three (3) students and one (1) alternate
This committee discusses proposals for new clubs
and other issues relating to Student Life.
The Enrollment & Financial Aid Committee: two
(2) students and one (1) alternate
This is straightforward.
The Curriculum Committee: three (3) students and
one (1) alternate
This is the committee that votes on accepting new
class proposals and changes to majors.
The
International/Intercultural Committee: two (2) students and one (1) alternate
The Diversity Concerns
Committee: two (2) students and one (1) alternate
This committee addresses issues pertaining to
diversity on campus and expanding it.
The Committee on
Information & Instructional Resources: two (2)
students and one (1) alternate
The Teacher Education
Committee: one (1) student
The Athletic Advisory Committee: two (2) students
and one (1) alternate
This committee meets with Danny
Powell to discuss issues with athletics and the WAC.
VI. Unfinished Business
o CK
interviews: look at committee on committee
VII. New Business
o PROFILE
o Motion to
Allow Bernice McMillan to move up in position to replace Daniel Wiek
§
She will not receive more salary
§
APPROVED
VIII. Adjournment
Clean up: Everyone
DDISCRETIONARY!!!
VEASEY LUAU PROPOSAL – With Fin
Com Recommendation – ACCEPTED WITH AMENDMENT
Request for Discretionary
Funding
Prepared by Claire Hyatt and
Ashley Scorsone
Name of
organization(s)/office: Veasey Hall Council
Contact name: Mary Claire Hyatt
Phone number: 1-(501)-580-3002
E-mail address: HyattMC@Hendrix.edu
Name of event: Veasey Luau
Event date & time: April 24, 2010 from 5pm-11pm
Event location: Veasey Beach
General description of the event including purpose: Luau is overlooked by
Veasey Hall Council. It will be a backyard BBQ themed dinner, open to all
Hendrix students, faculty etc. The purpose is to provide an opportunity for the
community to come together and congregate. It will also provide a free meal on
a night that the cafeteria is closed.
Anticipated budget for event (please attach a budget breakdown to application):
Veasey Hall Council anticipates the entire event to cost $2,811. We are only
asking for $2,500. This is the only
event that Veasey Hall Council has asked for discretionary funding from
Senate. A total budget breakdown
is attached to the proposal application.
Advertising and promotion plans: We plan to make a banner to advertise outside
of the cafeteria. We also plan to make flyers and hang them around campus (i.e.
the SLTC, Bailey Library, and the Residents Halls).
Drinks Total: $465 $40
Snow cone machine = $75 per day
Syrups and cups included
Frozen slush machine = $150 each
per day = $300
Two machines
Flavors included in price
One flavor per machine (pina
colada, margarita)
Ice $2 per bag = $40
Water $1 per gallon need 10 =$10
2 Liters of Soda $2 each need 20 =
$40
Decorations Total: approx $815 $415
Oriental Trading
Cocktail umbrellas $5 per 144 = $10
Table top tiki bar hut = $40
investment for future Luaus
Gift Cups 400 for $400
Lays $30 for 100 need 4 = $120
Centerpieces 5 at $5 each = $25
Table Skirts 6 at $15 each = $90
Nets 7 at $4 each = $28
Tiki Torch 3 for $10 x 4 = $40
Banner = $2
Garland 4 x 10 = $40
Umbrellas $4 need 5 boxes = $20
Mechanics Total: $200 $85.00
Light and sound system plus SoCo worker = $200
Food Total: $1,306 $1,166
Garnish
Salt $2 need 4 = $8
Whipped cream $2 need 10 = $20
Fruit Trays 15 at $13 each = $195
Vegetable Trays 10 at $10 each =
$100
Cookies 15 for $3 = $45
15 for $2 = $30
Chips $3 each need 15 = $45
Whole Hog Catering
Pulled pork at $8.99 per lb need 20lbs = $180
Pulled chicken at 9.99 per lb need 30lbs = $300
Potato Salad at 26.99 per gallon need 3 = $81
Baked Beans at 26.99 per gallon need 3 = $81
Coleslaw at 26.99 per gallon need 3 = $81
Condiments
Mayo $3 for 32 oz need 2 = $6
Ketchup $3 for 64 oz need 1 = $3
Mustard $2 for 1 = $2
Pickles $3 per jar need 6 = $18
Lettuce $3 for 3 stalks need 5 = $15
Onions $2 for 3 lbs need 2 = $4
Tomatoes $3 per lb need 4 = $12
Utensils
Straws $2 a box need 5 = $10
Plates $4 for 150 need 4 = $16
Forks 48 for $3 need 9 = $27
Knives 48 for $3 need 9 = $27
LIMBO GAME $25
Cumulative TOTAL: $2,811
Adjusted Total = $40 + $415 + $85 +
$1,166 = $1,706.00
$1,706.00 - $311.00 = $1,395.00,
FinCom’s recommendation
-
Treasurer Alexander Jones
We are only asking for $2,500. The $311 difference
will be paid out of Veasey Hall Council budget.
Ultimate Frisbee Proposal – ACCEPTED
Request for Discretionary Funds
Prepared by: Rose Thomson
Budget Breakdown:
Total Request: $1350.00
45 UPA Memberships at $30 each: $1350.00
Organization Name: Hendrix Ultimate Frisbee
For: Ultimate Players Association
College Memberships
When &
Where will this Event Occur: N/A; Every player attending Ozarks Sectionals tournament
must have a UPA membership in order to participate.
Master
Calendar Confirmation:
N/A
Event
Details: Every year,
Student Senate’s discretionary funding has allowed the Hendrix Ultimate Frisbee
team to compete in the year’s culminating and most important tournament in our
division: the Ozark Sectionals (This year being held in St. Louis, Missouri on
April 10 and 11). In order to participate in this tournament, teams are
required to register their players with the Ultimate Players Association, a
not-for-profit organization that acts as the governing body for the sport of
Ultimate in the United States. This year, Hendrix Ultimate is sending three
teams to compete in sectionals: one women’s team of 15 players, and two men’s
teams consisting of 18 and 12 players.
Although Hendrix Ultimate Frisbee is a club team, we practice three to four
times a week, with no off season. As a team and a student organization, we are
proud of the fact that we are able to foster an inclusive community atmosphere,
maintain a competitive level of play against other college teams, and even host
our own annual tournament (The Hendrix Ultimate Experience).
Thank you for your continued support of Hendrix Ultimate Frisbee. Please
contact Treasurer Rose Thomson (thomsonRE@hendrix.edu)
or President Meagan Kreps (krepsMN@hendrix.edu)
for additional information or questions.
How your senators voted?
Everybody Voted YES on all motions.