Student Senate

Minutes 1.26.10

 

Agenda

Tuesday January 26, 2010

6:30 p.m. Campbell Dining Room, 2A SLTC

I. Call to Order

II. Special Business

  • Presidential Assistant nomination: welcome Hannah Hudspeth!

III. Announcements and Constituent Concerns

  •  The Village: one of the apartments in D yesterday the fire alarm went off when someone was cooking. There are no fire exhaust fans. There are no plans of them being installing, but Karla will put this issue back on the radar. “Try boiling instead of frying,” says Chance.
  • Huntington recycling was taken away during winter break. Residents have signed up/petitioned to volunteer to keep it tidy (Conway Sanitation sent a warning in October about the sloppiness of the system and took it away although it had been cleaned up). Sharon Russell is the one to talk to and Dean Wiltgen will have a word with her.
  • Change machine in the burrow: has it made its way to the SLTC? The future of the laundry program on campus is in conversation—non-coin operation so the cost of laundry would be charged with your room charge will probably be set up next semester. Change is available in the burrow for now. Change machine will not be brought over.
  • Can you reuse your burrow cup? 75 cents for a refill? Free refills? What is the policy? Here is how it goes: if you bring your own cup, there is a nominal charge; if you have just purchased a burrow cup, a refill should be free. Jake says the best way is to be “sneaky.”
  • Burrow food concerns and other Burrow concerns: who to turn to?
  • Martin and SBC co-sponsoring the Neon Revolution Black Light Party on Friday10-1 in the SPA of the SLTC. No cups.
  • Vandalism in Veasey? Sharpie written all over a window sills?  And rats?

IV. Departmental Liaison Reports

V. Committee Reports

  • Committee on Awesomeness with Dr. Carney-Hall and Dean Wiltgen
    • The laundry change-over has occurred; there have been complaints on the price-rise. Increase of draining is needed. Huntington laundry possibly on the way—hopefully this fall at the earliest. Dean will report back.
    • Waiting for meeting with the trustees about tuition fees for next year. The plan is to have free laundry; more talk about this soon.
    • Welcome back! Lots of thanks from Karla for breathing life into the SLTC. She counts on senate to keep her updated on how students feel about campus life. Please send any questions or concerns her way so students have a smooth transition and feel like home. Please be patient though since it will take a little bit of time to break it all in. We feel like most things are in place but we want to make sure that we continue to improve as the semester goes on.
    • Tomorrow 11-2: open house for the campus community to come check out offices and demonstrations in various rooms (HGTC projectors, lights, technology, screens, cameras, etc.). Snacks provided!
    • Community open house on Sunday too!
    • SLTC Donor recognition in February.
  • Environmental Concerns Committee with Dan Gibbens-Rickman and Maya Lemon
    •  Showing Food, Inc. on February 3rd in Mills C at 7 pm.
    • Glass recycling has been installed in five of the dorms except for Martin. Matt Youngblood is in charge. Holler at him if you have any issues or questions. Hall reps should be involved. Let’s try to expand and get other students involved as well.
    • Composting in Huntington still happening.
    • Sustainability sub-committees. Any interested students? Holler at Dan.
    • Constitutional changes—passes! See attachment.
  • Media Committee with Taylor Adams
    • Over December, Taylor worked on the extra money issue in the Troubadour account. There was a discrepancy in the budget; Dr. Hines and others (the old Troubadour distributor) came to a compromise—the final number of the Troubadour Hidden Treasure is $20,354.88, which will go back to senate.
    • Welcome Beth Pond will be taking Hannah Sintek’s place!
    • Welcome Colleen Mayo as Aonian associate editor!
    • KHDX: Dr. Ablondi was the original advisor but has not been in contact with them for about 8 years, so Tonya Hale is the new advisor.
    • Little Rock-based publisher, Bank and Business Solutions, for the Profile; they deliver!
    • The December issue of the Profile did not come out. Sorry, there were just not enough students to pitch articles and there was some miscommunication. Profile staff was still paid despite this problem; there is talk about printing a back issue. If something is not printed, printing fees will be given back to Senate.
    • Media Committee Proposal for Editor-at-Large--$600. FinCom recommended $500, however due to the December issue not being printed, funds from that could be used. This idea was juggled around, but the motion to approve the proposal has been passed for now so the Profile staff can move on.
    • Current Media Openings: Scene Section Editor for the Profile; Section Editor for the Troubadour. See advertisements to apply or contact Daniel Weik.
    • Trey Eerebout replaces Alex Schroller’s position as sports section editor.
  • Multicultural Development Committee with Molly Miller
  • Committee with Jake Eddington
    • Patty Hill graduated and Lydia didn’t go abroad, so
    • Janelle Bissell resigned from her position as Publicity Chair. This position will just be vacant and the rest of the committee has decided to pick up the slack.
    • Live Band Karaoke was a success!
    • FORMAL. 9:30 February 6. There is a capacity at this venue for formal: 750. Therefore, we can only give out 750 wristbands. However, last year only around 250 people came out. Since Girl Talk will be there, this is going to be a big deal, but the number of people should not be a problem.
    • 410 students can be accommodated for shuttle buses. This year they will not be going downtown like in the past. Having dinner in Conway is highly encouraged if you want to take a shuttle.
    • Wristbands for formal will be distributed from the SoCo office. Guest bands are $20, but will be distributed at the event. There is a cash bar and students who are 21+ will be able to go. T-shirts on sale in the sunporch for $10. If you get a guest wristband, you get a free shirt!
    • Talk about SoCo LoCo again—bringing the Hippo back perhaps!
  • Volunteer Action Committee with  Emily Uhar
    • Haiti Relief. See table in sunporch.
  • Campus Kitty with Caelan O’Sullivan
  • Academic Policy with BJ Fogleman
  • Student and Academic Concerns Committee with Mac Barnes and BJ Fogleman
  • Financial Committee with John Christie. See attached for complete proposal details.
    • MDC DAO Week: $4800. PASSED: $1900.
    • MDC Southern Culture Festival requests $1450. PASSED: $1450.
    • Media Committee new computer for Aonian, requests $2054. PASSED: $2054.
    • Media Committee requests $400 for a raise in salary for editor-in-chief of Troubadour. PASSED: $400.
    • Media Committee requests $600 for an additional position for the profile--editor-at-large. PASSED: $500.
  • Communications Committee with Kristi Vo
    • Taylor Kidd and I are going to fill up the senate bulletin board space after the meeting. Come join us if you have time!
  • Committee on Committees with Ken Yang
    • Elections are coming up. Talk it up with your fellow students and get people involved!
    • Transition
  • Executive Committee with Chance McDermott
    • Elections are on February 23.

VI. Unfinished Business

VII. New Business

VIII. Adjournment

              

Clean up: Everyone

Discretionary Proposals below

 

 

 

 
     
 
     

Organization Name:

Multicultural Development Committee
     

Requesting: $

$4,700

     

For:

DAO Week
     

When and Where will this Event Occur:

 

 

 
     

Master Calendar Confirmation:
     

Event Details:

 

 

March 22: Movie-Title TBD (SLTC 172, 8:00-10:00)

 

  

Cost: $450 for movie rights

 

March 23: Diversity Speaker-Phillip Milano-“I Can’t Believe You Asked That” (SLTC 172, 7:00-11:00)

 

  

Cost: $3550 ($3200 speaker fee + $350 travel+hotel)

 

March 24: Will Mafori-Disabled Comedian (SLTC 172, 7:00 PM-11:00 PM)

 

  

Cost: $2380 ($2300 performance fee + $80 hotel)

 

March 25: Thursday Forum/International Club Event (SLTC 172, 7:00-11:00)

 

  

Cost: $100 for DJ and music

 

March 26: Dynamic Duo- Slam Poetry Group (SLTC 172, 7:00 PM-11:00 PM)

 

  

Cost: $2800 ($2700 performance fee and airfare + $100 hotel and ground)

 

TOTAL COST: $9,280
 

AMOUNT AWARDED IN SPRING: $4, 480
 

ADDITIONAL  AMOUNT REQUESTED: $4,800
     

Diversity, Awareness and Openness Week is meant to be a celebration of  different cultures, lifestyles,

and beliefs in the Hendrix community.  We hope that this event will facilitate a positive discussion

of diversity issues on the Hendrix campus.

     
     
     
     

Who this event is targeting and expected number of participants:

 

This event is targeting all Hendrix students, faculty, and staff. We expect anywhere

 

between 30 and 150 students per event, depending on the night.

 

 

 

 

 

 
     

Did you request funding for this event in the spring? If so how much was funded:

Yes, $4480

 
     

Any Additional Comments:

This event is traditionally one of the biggest events of the year for MDC.

 

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Organization Name:

Multicultural Development Committee
       

Requesting: $

$1,450

 
       

For:

Southern Culture Festival
       

When and Where will this Event Occur:

 

 

 

 
       

Master Calendar Confirmation:
       

Event Details:

The Southern Culture Festival is designed to celebrate the unique characteristics

 

 

of the South. The festival will focus on discussions and celebrations of what

 

 

it means to be Southern. Last year was the first year we did this event and

 

 

we would like to do it again this year!

 

Thursday, February 18th: Project Pericles Forum

 

Thursday, February 18th: Movie -- Title TBD

 

 

COST: $450

 

Friday, February 19th: Black Voice presented by SBC

 

Saturday, February 20th: Eden's Edge performance

 

 

COST: $1000;

May Increase to 1500 (checking)

 

 

 

 

 

 

TOTAL EVENT COST: $1,450

 

 

 

 

 

 

 

 
       

Who this event is targeting and expected number of participants:

This event is targeting Hendrix students, staff, and faculty. We expect between 35-100 participants,

depending on the night.

 

 

 

 

 

 

 

 

 
       

Did you request funding for this event in the spring? If so how much was funded:

No.

 

 

 
       

Any Additional Comments:

 

Eden's Edge is a bluegrass group from Central Arkansas. One of their members graduated from

Hendrix and they are very excited about the possibility of performing at Hendrix.

 

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Request for Discretionary Funds

Prepared by Taylor Adams, Media Committee Chair

Organization Name:  Media Committee

Requesting: $2054.00

For: The Aonian

 

When & Where will this Event Occur:  N/A

Master Calendar Confirmation:  N/A

Event Details:

 

Previously, The Aonian and The Troubadour shared an office. In the SLTC they now have separate offices. Given this change, the changes to the The Troubadour requiring logged office hours by all staff, and the coinciding production times of both organizations, it is appropriate that The Aonian and The Troubadour have separate computers. The Aonian’s Editor is currently working from a personally owned computer.

 

The Media Committee requests the sum of $1,939.00 to be allocated to The Aonian’s organization account to purchase an Apple iMac package and an Adobe Suite C4 software license. The Committee, with the assistance of Britt Murphy, Committee Advisor, has designed an iMac package with the specifications best fitted for production of The Aonian.

 

Specifications include:

  • 3.06GHz Intel Core 2 Duo
  • 8GB 1066MHz DDR3 SDRAM – 4x@ GB
  • 1TB Serial ATA Drive
  • ATI Radeon HD 4670 256MB
  • 8x double-layer SuperDrive

 

The bulk of the computer’s cost is due to the amount of memory. Each year The Aonian produces a book-length document, including high-resolution scanned photography and 2D/3D art, on Adobe InDesign. With one TB of memory, the computer will operate InDesign more efficiently and for a much longer period of time. This amount of memory space is necessary given that the Media Committee has initiated efforts to maintain a digital archive of the creative works included in each addition of The Aonian.

Budget Breakdown

  • Apple iMac:                $1,579.00
  • Adobe Suite C4:         $360.00

Total:                           $2054.00

 

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Request for Discretionary Funds

Prepared by Taylor Adams, Media Committee Chair.

 

Budget Breakdown:  Attach a line-item budget with each expense of the event.

 

Organization Name:  Media Committee

 

Requesting:  $400.00

 

For:  Editor-in-Chief Salary Raise

 

When & Where will this Event Occur:  N/A

 

Master Calendar Confirmation:  N/A

 

Event Details:

 

Having changed The Troubadour to an Editor-in-Chief/Associate Editor model, the Media Committee proposes a pay raise for the Editor-in-Chief of $400 (to adjust the annual salary to $1,400.00) to compensate for the expanded responsibilities of the position. Previously, The Troubadour was administered by a Co-Editor model, each receiving $1,200 (2008-2009). The second Co-Editor position was changed to an Associate Editor with a salary of $650.00.  Because of this change the Editor-in-Chief has more responsibilities than the previous Co-Editors but is currently being paid $1,000.00.

 

 

 

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Request for Discretionary Funds

Prepared by: Taylor Adams, Media Committee Chair

 

Budget Breakdown:  Attach a line-item budget with each expense of the event.

 

Organization Name:  Media Committee

 

Requesting:  $600.00

 

For:  Funding for The Profile Editor-at-Large

 

When & Where will this Event Occur:  N/A

 

Master Calendar Confirmation:  N/A

 

Event Details:

The amount of $600.00 will provide the payment of The Profile Editor-at-Large. The Media Committee recommends that this position be funded at the rate of $150.00 per issue for the 4-issue print period of Spring Semester 2010. This rate is adjusted according to the current editorial salaries: Section Editor ($100.00 per issue) and Managing/Associate Editor (approx. $170.00 per issue).

 

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ECC Committee Document

Article I.

The name of this organization is the Hendrix College Environmental Concerns Committee.

Article II.

The purpose and mission of this organization is to respond to environmental concerns voiced by students, faculty and staff to work towards a more environmentally friendly and sustainable campus, and to foster environmental awareness in the Hendrix College community. It will facilitate a relationship between the environment and students through educational and experiential environmental opportunities.  This organization will provide chances for students to engage the larger community on environmental issues. In addition, the organization should oversee and maintain the dish program, work to resolve recycling issues, and develop programs and events that further the expressed goals of the ECC.

Article III.

The makeup of ECC is as follows.

  1. Two co-chairs: these persons will be recommended by the outgoing co-chairs to the incoming Student Senate for its approval.  If the co-chairs fail to make recommendations, nominations may be made by members of the Senate.
  2. Members of the Executive Committee will be chosen by co-chairs and advisor through a process of application.  Executive members (this term includes all representatives) will be chosen at the beginning of each school year. If the deadline for application has passed, but a position has not been filled, then from that point on the chair will have the option of choosing by a “first come, first serve” basis, as long as the advisor approves it.

      Responsibilities of these positions include: planning and organizing one event each semester,           filling out a “One-pager” following that event for historical purposes, and all other duties which        pertain to each particular position.

  1. Secretary: this person will be appointed by the co-chairs and will be responsible for taking minutes at the ECC meetings and submitting them to the co-chairs for the purpose of record keeping and distributing minutes to all members of the committee.  If the secretary cannot attend a meeting, it is their responsibility to find a substitute.
  2. Treasurer: this person will be appointed by the co-chairs and will be responsible for monitoring the Committee’s account and for writing budget proposals.
  3. Historian:  this person is responsible for keeping a record of groups activities.  This person will amass event contacts, descriptions, and photos in a way that they can be shared with the committee and passed on to future executive committee members. 
  4. Media Liaison:  this person will coordinate all ECC media publications (Hendrix Today, Table Talk, etc),  reserve meeting and event spaces through the master calendar, and organize the design and distribution of posters and flyers around campus and the greater community.
  5. Advisor: this person may be a faculty or staff member of Hendrix College and will be chosen by the co-chairs.  The role of the advisor will be to approve necessary paperwork and to offer suggestions or advice when solicited from the current co-chairs.
  6. Overseer of the Glass Program (Spring 1010 only): this person, by oversight of a team of volunteers, will ensure that glass is emptied from the residence halls (excluding Martin) on a regular basis that guarantees good hygiene in and around the bins.
  7. Hall Representatives: these persons will be responsible for the advertisement of events put on by the ECC. They will also be responsible for communicating with their Hall Councils to ensure environmental awareness.
  8. New Houses Representative: these persons will be responsible for the advertisement of events put on by the ECC. They will also be responsible for communicating with their Hall Councils to ensure environmental awareness.
  9. Apartments Representative:  these persons will be responsible for the advertisement of events put on by the ECC. They will also be responsible for communicating with their Hall Councils to ensure environmental awareness.
  10. Off Campus Representative:  these persons will be responsible for the advertisement of events put on by the ECC. They will also be responsible for communicating with their Hall Councils to ensure environmental awareness.
  11. ECC is not a closed committee; membership is not restricted to those filling the positions outlined above.  Any persons wishing to participate in the organization are welcome and encouraged to attend.
  12. Removal procedures: A person filling an elected or appointed position may resign if they feel they are no longer able to fulfill their duties, but must give two weeks notice so that a replacement can be found.  If a person filling an official position does not fulfill their duties, the committee may vote to remove them.  If they are absent for more than three meetings in one semester without extenuating circumstances, proceedings for removal may be initiated. 

Removal proceedings should occur as follows:

    1. A meeting of all members in official positions will be called.
    2. The person in question will be allowed to state their case for why they should not be removed.
    3. The other official members will cast a private vote on whether or not to remove the person in question from their position.
    4. Removal requires a 2/3 vote.

Article IV.

If there comes a time when this document is unable to fulfill a needed role for the committee, the following is the procedure for changes to the ECC Committee Document:

  1. Any ECC member can suggest a change to the document.
  2. The proposed change, and the arguments for and against it, will be reviewed in an open discussion among the appointed elected members.
  3. A change requires a 2/3 vote to go forward.
  4. If the change passes in ECC, it must then go to Senate for approval.