Technology Services HelpDesk

How to Create a Group in Office 365

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If you want to create a new email group in Outlook, just follow these simple steps:

  1. Log into your email account.
  2. Click the + next to Groups or the "+ Create" below your pre-existing groups.
  3. When the “Create a group” window pops up, make sure to create a Standard Group.
  4. Then choose a name for the group you are creating.
    • Once you start typing in the “Choose a Name” box, a new box name “Group ID” will pop up, and it will let you know if that particular name is available or not.
    • If the name is not available, you will have to choose a different name.
  5. Still in the “Create a group” window, change the “Privacy” setting from “Public” to “Private” unless you want everyone to be able to see your group messages and documents.
  6. If you want an email sent out every time the group is updated or has additions, check the box labeled “Send copies of all group messages and events to members' inboxes”.
  7. Click the “Create” button in the top left hand corner of the “Create a group” window.
  8. The contents of the pop up window will change, and you will now be able to add members to your group by entering their name or email in the “Enter the name of a person or a group” box.
  9. When you are finished adding people to your group, click the “Add” button in the top left hand corner of the pop up window.
  10. This will take you to your group page, and you will be able to see and converse with the members of the group.

How to make more than one person the owner/administrator of the group so that a group can stay active after a person graduates or leaves the campus:

  1. In your group page, click on the number of members in the top right hand corner. If your group has 5 members, it will say “5 members”.
  2. From there, you can right click on the person that you would like to make an administrator and click the “Make owner” button.
  3. If you would like to remove yourself from the group, you can right click on your name and click the “Remove from group” button. If you are an owner/administrator, you can add or remove anyone from the group.


To create a Contact List in Office 365, click here.

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