Confidentiality and Reporting Policy

You can choose to report the incident to Conway Police Department (911 or 501-450-6120), Hendrix Public Safety (450-7711),  the Hendrix Dean of Students Office (450-1222), and/or to a Hendrix counselor (450-1448) or chaplain (450-1263). The decision whether to report, and to whom to report, is always left to the accusing student.

The Dean of Students Office will assist you in reporting the incident to local police if you would like to do so. Reporting to the Conway Police Department does not interfere in your right to pursue conduct charges at Hendrix.

Confidential Reporting Options

You can also choose to not report the incident to the local police, but to report it to Hendrix Public Safety or confidentially to the Dean of Students Office. Reporting the incident does not mean you have to pursue conduct charges. That will be your choice.  Any Public Safety reports available to the public will not include identifying information about the victim.

Anonymous Reporting Options

If you want to talk about the incident, but do not want to report it to the Dean of Students Office, then you can speak with a Hendrix counselor or chaplain. 

In processing gender-based misconduct cases, the college is committed to the preservation of the rights of both the accuser and the student in question, including the right to confidentiality insofar as legal requirements and issues of individual and community safety allow, the right to the presumption of innocence, and the right to a fair and timely conduct process.

Orders of Protection

Hendrix No-Contact Order: Students are entitled to seek a no-contact order that imposes reasonable restrictions on student contact. The Dean of Students office will issue the no-contact order. 

Legal Order of Protection: Students may also pursue an Order of Protection from the Faulkner County Prosecuting Attorney’s Office. The Victim Service Center of the Prosecuting Attorney’s Office should be contacted to pursue this option. The phone number is 501-450-3051. The Dean of Students Office will assist you in pursuing an Order of Protection if you would like to do so.

Remedies Available for Victims of Gender-Based Misconduct

If you have been the victim of gender-based misconduct, the Dean of Students office will provide assistance to you to change academic, living, transportation, and/or working situations if you request those changes and they are reasonably available. This assistance is available whether or not you report the crime to Public Safety or local police.

Federal Timely Warning Reporting Obligations

Victims of sexual misconduct should also be aware that college administrators must issue timely warnings for incidents reported to them that pose a substantial threat of bodily harm or danger to members of the campus community.  The college will make every effort to ensure that a victim’s name and other identifying information is not disclosed, while still providing enough information for community members to make safety decisions in light of the danger. 

Gender-Based Assault Victim Support Services

Students who are victims of offenses are encouraged to seek support through on-campus and off-campus services.  Students may contact the campus Counseling Center on-campus at 501-450-1448 to schedule an appointment with a campus counselor.  There is no charge for this service.  Students may also choose to contact support agencies off campus which include the following:  

24-hour Conway Women’s Shelter Crisis Hotline (866-358-2265)

Rape Crisis Hotline (501-801-2700) or (877-432-5368)

Hope Reinn National Sexual Assault Hotline (800-656-4673)

Hendrix Counseling Services (450-1448)

Hendrix Health Services (450-1448)

Residential Life Office professional staff (450-1416)

Chaplain’s Office (501-450-1263)

Dean of Students Office (450-1222)

Hendrix Public Safety Department (450-7711)

Conway Police Department (911)

Faulkner County Prosecuting Attorney’s Victim Services Center (501-450-3051)

National Center for Victims of Crime

Procedural Provisions for Gender-Based Misconduct and Other Sensitive Issues

Although in campus hearings legal ideas like guilt and innocence are not applicable, Hendrix College will never assume a student is in violation of college policy.  In fact, campus hearings are conducted to take into account the totality of all evidence available, from all relevant sources.  

The Department of Education’s Office of Civil Rights has interpreted Title IX to require schools to evaluate evidence of alleged Gender-Based Misconduct under a “preponderance of the evidence” standard and that is the standard adopted by this policy.  A preponderance of the evidence means that the conduct in question “more likely than not” occurred.  In the context of a hearing hereunder, the accused student will be found to be responsible for the alleged gender-based misconduct if the Panel, by majority vote, concludes that such Gender-Based Misconduct more likely than not occurred based upon careful review of all evidence presented.

The student(s) in question shall be notified, in writing, of the alleged charge(s) and of the date, time, and place of the hearing. Every effort will be made to set up a hearing within ten (10) working days after an investigation of an incident is completed; however, factors – such as holiday breaks, end of academic term, on-going investigation, etc. may prevent the College from meeting this guideline. To ensure a prompt process and hearing, gender-based misconduct complaints are given priority. The College will seek to resolve all issues of sexual misconduct within 60 days of the reporting of the incident to the College.

The college reserves the right to take whatever measures it deems necessary in response to an allegation of gender-based misconduct in order to protect students’ rights and personal safety. Such measures include, but are not limited to, modification of living arrangements, interim suspension from campus pending a hearing, and reporting to the local police. 

Not all forms of gender-based misconduct will be deemed to be equally serious offenses, and the college reserves the right to impose differing sanctions, ranging from oral warning to expulsion, depending on the severity of the offense. The college will consider the concerns and rights of both the complainant and the person accused of gender-based misconduct.  Under this policy, any complainant has standing, whether the misconduct occurred in a male-on-female context, or the context is female-on-male, male-on-male, female-on-female or involved multiple students of any gender.  

Procedural Rule for Addressing Information about Past Sexual History The past sexual history or sexual character of a party will not be admissible by the other party in hearings unless such information is determined to be highly relevant by the Chair.  All such information sought to be admitted will be presumed irrelevant, and any request to overcome this presumption by the parties must be included in the complaint/response or a subsequent written request, and must be reviewed in advance of the hearing by Dean of Students, Associate Dean of Students, or Chair of the hearing board.   While previous conduct violations by the accused student are not generally admissible as information about the present alleged violation, the Dean of Students or Associate Dean of Students may supply previous complaint information to the board, or may consider it if he/she is hearing the complaint, only if:

            1) The accused was previously found to be responsible;

            2) The previous incident was substantially similar to the present allegation; or

            3) Information indicates a pattern of behavior and substantial conformity with that pattern by the accused student. 

Student Handbook Contact Info

Jim Wiltgen
Dean of Students
(501) 450-1222

Kesha Baoua
Assoc. Dean of Students;
Director of the Office of Student Rights and Responsibilities
(501) 450-1222

De Ann Huett
Administrative Assistant 
(501) 450-1222



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