Minutes 2.23.10

    
Agenda

Tuesday February 23, 2009

6:30 p.m. SLTC Worsham South.

I. Call to Order  

II. Special Business

  • Big Pulse e-mails were being marked spam because of the large volume of e-mails. Sam Nichols was contacted and he directly contacted Big Pulse. Miscommunication between Big Pulse and Sam however presented some problems (Big Pulse changed their IP address without notifying Sam).
  • Basically, by now everyone should have received all of their voting e-mails. Some “bouncing back” caused double e-mails. However, per e-mail address, only one vote will be cast regardless of how many e-mails you received.
  • Polls will be open until 5:00 pm tomorrow night.
  • Over 600 people have voted within three hours. High five student body!
  • Results will be ratified tomorrow night at 7:00 pm in the SLTC Conference Room 159. Results will be announced via e-mail after 7 pm.

III. Announcements and Constituent Concerns

  • With the new cafeteria, why isn’t there as many vegetarian options? If anyone else has any concerns, e-mail Ruairi—he will be meeting with Mike Flory soon.
  • Advertising the flush features of the toilets in the SLTC? A lot of people don’t know about the water usage and conservation in the SLTC. There is an itty bitty label, but a lot of people don’t know whether the handle should go up down back or forth—Dean and ECC will handle this.
  • Why is there only two doors with card readers in each dorm? Sometimes it is quite inconvenient for Veasey girls.
  • A few people, including organizations and individuals, ask why we can’t have more public spaces in the SLTC to put posters— especially downstairs. As far as that main area near the burrow there are only two cork boards for posters. There have been complaints among people whose posters have been covered up. You are allowed to put them up on the windows of the game room. There is also a spot on the other side of the student activities suite. The issue is the heavily trafficking area—more poster/student space please? Dean will look into it and see if there aren’t any easy adjustments to be made for now. Longer-term adjustments will be looked into as well.
  • Dr. Cloyd and some students met and talked about flip cameras—short film creation competition suggested by a doner. Film shorts and awards given per category. Film festival? Being overseen by the president’s office. Jim, Karen Foust, and BJ are in charge of the committee. If you have any ideas for categories, holler at BJ or Jim. An announcement will be by spring break hopefully.
  • Hendrix Film Makers group is getting started—perhaps they can be involved.
  • The idea is media for the masses, so it must be made as democratic as possible. Another idea: Hendrix video archive—change over the past ten years. Dr. Cloyd asked to try and tie in with faculty appreciation day, such as “What makes a professor great” and etc.
  • Any clever ideas for an award like at the Oscars that could be Hendrix based, send ideas to BJ. How about a Squirrel?

IV. Departmental Liaison Reports  

V. Committee Reports

 

 

  • Financial Committee with John Christie (for the full discretionary proposals, see attached)

 

 

o   Martin Hall discretionary proposal—requested $900. APPROVED: $900!

o   SoCo for Soco Loco Dos discretionary proposal—requested $15,405. APPROVED $15,405!

o   Unity discretionary proposal—requested $90. APPROVED $90!

o   $51,000 left in discretionary—20,000 of which is for the Troubadour. So about $30,000 left for discretionary proposals. Please continue to submit your proposals.

  • (Committee on Awesomeness) Dr. Carney-Hall and Dean Wiltgen

o   Dr. Carney-Hall had her baby! She will return sometime toward the end of the semester. Please direct all your communication to Jim. Baby Brendan Carney-Hall is healthy and he and mom are doing well!

  • Social Committee with Jake Eddington

o   Sham WOW Roast featuring Girl Talk on March 5

o   Coffee House on March 6. Contact Lydia if you want to perform

o   April 17: SoCo Loco Dos!

o   SoCo Campus Kitty event during campus kitty week coming up!

o   Simon’s Dairy Farm was really cool! About 30 people went. It was difficult getting everyone in a car—but they still succeeded nonetheless!

o   In the next couple of weeks they will be taking a trip to Petit Jean to take a hike.

o   Recycling bin complaints—send them to Dan.

o   The dishes are awesome! Amanda had a dinner party a while back and Katie Rice brought over all of ECCs dishes and it worked out great! If anyone has questions about dishes—contact Annie Allen. About 10 dishes are MIA, so be on the look out. Cups, plates, knives, forks, and spoons—about 400 in quantity. The only cost you might encounter is dishwashing soap or loss of dishes.

o   This Friday Dan and Jim’s committee will talk about the school’s waste. 1-3 pm subcommittee meeting. The overall sustainability committee will be later on. If you want to go on Friday to meet about waste concerns, contact Jim or Dan because space is limited. How much labor goes into collecting and management of waste—there are better cost-effective ways, and these will also be discussed.

  • Media Committee with Taylor Adams

o   The Aonian submission deadline has been pushed to tomorrow. E-mail aonian@gmail.com or  Joseph Hayden.

o   If you want to be a DJ, contact Tim Wallen at wallentw@hendrix.edu

o   93.1 is our radio station! Many people don’t know this. Can it be advertised better?

  • Multicultural Development Committee with Molly Miller

o   Southern Culture Fest this weekend—there was some issues with Media workers during O Brother Where Art Thou which lost some audience.

o   The band that came will be opening for Taylor Swift soon! The concert went really well.

o    DAO Week is coming up March 22nd-25th

o   MISS Office—only one of the applications for Diversity Leadership Retreat that will be taking place March 12-14 was from a male. Applications are still being accepted. You can pick one up from Kesha Baoua in the MISS Office Please apply! Especially if you are a guy!

o   Don’t forget Princess and the Frog tomorrow at 8 in Worsham!

  • Volunteer Action Committee with Emily Uhar

1.      Service Saturday: meet at bell at 9:45 to provide companionship to the elderly at a retirement center—probably be back around 12:15.

2.      Raised over 600 Hendrix in Haiti shirts. Let’s make this a school effort! Send $10 to Emily or put it in Box 3299 and you will receive a shirt.

  • Campus Kitty with Caelan O’Sullivan

o   Alpha Psi will be performing The Vagina Monologues on March 8 as a fundraiser for CK. For more info, contact Brett Carr.

o   Parent Mail outs in the next week or so—let your rents buy your CK passes! They can get a tax deduction.

o   Dorm Drive Success! (over 4,000 totaled in donations). Thanks!

  • Academic Policy with BJ Fogleman

o   AP meeting was cancelled again this week.

o   Conway Locally Grown will begin their drop off on March 5 and will open for ordering via website on the 28th of this month. Everything they sell is really high quality and/or organic. Check it out!

  • Student and Academic Concerns Committee BJ Fogleman
  • Communications Committee with Kristi Vo
  • Committee on Committees with Ken Yang

o   Filing for SoCo, ECC, MDC, and Media Committee Chairs opened tonight and will close on March 2 at 6:00 pm. Encourage students to file! Contact Ken for an application.

o   Filing for Treasurer of Senate is now open and will close on March 2 at 6:00 pm.

o   Transition—Sunday, March 7 Dinner and bowling for the old and new senate!

o   New senate to go ASGA Conference?

  • Executive Committee with Chance McDermott

o   Final remarks from President Chance McDermott. It’s been a great year. Please make yourself available for questions to the new senate and write something up for them about what you have learned about your experience and things you think they should know.

o   See you tomorrow at 7:00 pm!  

VI. Unfinished Business  

VII. New Business

            New senators announced tomorrow.

VIII. Adjournment                  

Clean up: Everyone

Discretionary Proposals

Martin Hall Discretionary Funds Request II

2010  

Elf Roast - $245.00  

SoCo Charges:  $ 245.00

                        Work Hours for Andrew Hurt: $120.00

                        Rental Fees: $125.00

Martin Hall was unaware of the extent to which SoCo would charge a student organization for their services.  Martin Hall requests assistance in paying for said charges.  

Neon Masquerave - co-sponsored with SBC and Hardin Hall: $300.00  

Security: $300.00

The Administration of Hendrix College has requested that Martin Hall solicit funds from the Senate for the specific purpose of bolstering funds previously allotted for security in the event that said security is required to remain in the employ of the College for an extent of time beyond the original estimation. Further, previous allocation calculations were based on data regarding hourly wages from last year.  These wages have since gone up.  

Sham Roast - cosponsored with SoCo: $300.00  

Security: $300.00

The Administration of Hendrix College has requested that Martin Hall solicit funds from the Senate for the specific purpose of bolstering funds previously allotted for security in the event that said security is required to remain in the employ of the College for an extent of time beyond the original estimation.  Further, previous allocation calculations were based on data regarding hourly wages from last year.  These wages have since gone up.  

Toga:  $900.00  

SoCo Charges: $300.00

Martin Hall presumptively requests these funds from the Senate in order to cover any costs incurred from SoCo.  The estimate is based on previous dealings with said organization.  

Security: $300.00

The Administration of Hendrix College has requested that Martin Hall solicit funds from the Senate for the specific purpose of bolstering funds previously allotted for security in the event that said security is required to remain in the employ of the College for an extent of time beyond the original estimation. Further, previous allocation calculations were based on data regarding hourly wages from last year.  These wages have since gone up.  

 

Organization: social committee
Requesting: $15,405
For: SoCo LoCo Dos
When and where: April 17th, Village Apartment Complex
Master Calendar: Yes
Event details:  This year we would like to bring The Hippo, the world's largest inflatable waterslide, back to Hendrix.  The rental fee is 50% off this year so it'll be even cheaper. Instead of renting a Ferris wheel, we want to rent X-treme air.  This is a skydiving simulator; it uses a giant wind turbine to give the rider the feeling of flight (check it out at tjohne.com. It is BALLIN).  For food we will use Flossie's Funnelcakes. We are requesting more money for food this year since we ran out last year.  VR Rentals of Little Rock will provide midway games including Wax Hands.   We also will be raffling off prizes.

This event will be held in the grass area between the Village apartments and in a lot adjacent to the complexes.  This location requires us to buy plywood as an aid for loading. 

This event will only be open to Hendrix students.

We are looking to block book The Hippo with another organization in central Arkansas in order to reduce costs.

Budget Breakdown:
The Hippo.                                   6000
X-treme Air (rental).                    4250
               (lodging-3x60).               180
                 (generator).                   300
Flossie's.                                      2000
Security.                                         300
VR Rentals.                                 1500
Prizes.                                            500
Other (plywood,water,etc)             300
Food accommodations for Carnies:   75

Total:                                         15,405

Organization Name: Unity

   

Requesting: $90

   

For: Publicity and Viewing rights for Faith and Sexuality Week

   

When and Where will this Event Occur:

March 8-12, most of the events will take place in the SLTC

   

Master Calendar Confirmation: Pending

   

Event Details:

Faith and Sexuality Week is a week for people of all sexualities to come together and embrace their    

sexualities in praise and worship. The purpose of this week is to make people realize that no matter

what sexuality you might belong to, you can still retain a solid faith in your religion or denomination

  of choice. It will occur the week of March 1, and will include the viewing of "Trembling before G-d,

which is co-hosted with Hillel, a worship service, and a pericles forum pertaining to the theme.

 

 

 

 

 

 

 

 

 

 

   

Who this event is targeting and expected number of participants:

This even targets the whole Hendrix community. Maximum turnout would be fantastic, but 100-200 

people at each event is projected.

 

 

 

 

   

Did you request funding for this event in the spring? If so how much was funded:

No

 

Budget Breakdown:

 
     

$50

Rights to view "Trembling Before G-D," courtesy of Films that Change the World

 

$40

Publicity

 
     

$90

Total