Minutes 02.09.10

 

Agenda

Tuesday February 9, 2009

6:30 p.m. Campbell Dining Room, 2A SLTC

I. Call to Order

II. Special Business

III. Announcements and Constituent Concerns

  • Beatles Rockband to be relocated somewhere else in the SLTC? Sarah Ghidina will be the SLTC liaison and take care of this.
  • The Village third and fourth floors are super cold.
  • Can someone turn off the televisions in the SLTC while not in use? Keep energy-efficiency in mind. Could Public Safety take care of this?
  • When do we choose housing? Sometime after spring break. Dean will holler at us when the time comes.
  • Veasey laundry problems.

IV. Departmental Liaison Reports

V. Committee Reports

  • (Committee on Awesomeness) Dr. Carney-Hall and Dean Wiltgen
  • Environmental Concerns Committee with Dan Gibbens-Rickman
    • Meeting Thursday at 7 SLTC 105.
    • Next Saturday going to a dairy farm, leaving at 11:45 from bell. Feb 19. All are welcome!
    • Dish-lending program is now in session! Check Hendrix Today for more details or holler at Annie Allen (AllenAE@hendrix.edu). You can make reservations with her. Dishes just need to be cleaned before returned.
  • Media Committee with Taylor Adams
    • Received 7 applications for editor at large position; extended interviews to 4 applicants. Bernice McMillan was on the editorial staff last year and was recommended. She has studied journalism at American University. APPROVED!
    • KHDX radio booth not in session yet? It is being worked on. They need their shelves.
  • Multicultural Development Committee with Molly Miller
    • SOUTHERN CULTURE FEST: FEB 18-20
      Thursday 2/18: Thursday Forum
      Thursday 2/18: 'O Brother Where Art Thou?" at 8:00 PM in Worsham South
      Friday 2/19: SBC Presents Black Voice 7:00 in Reves Performance Hall
      Saturday 2/20: Eden's Edge at 8:00 in Worsham South
    • DAO WEEK
      Monday 2/22: UNITY Chapel Service
      Monday 2/22: Movie (Title TBD)
      Tuesday 2/23: "I Can't Believe You Asked That"
      Wednesday 2/24: Comedian Will Marfori
      Thursday 2/25: International Dance Event
      Friday 2/26: Dynamic Duo Slam Poets
    • Also, the MISS Office is currently accepting applications for a Diversity Leadership Retreat that will be taking place March 12-14. Applications can be picked up from Kesha Baoua in the MISS Office and are due on Monday, February 15th.
  • Social Committee with Jake Eddington
    • Formal was great! Many students felt SoCo did a fantastic job. And high five on the quick plan B! The venue was really awesome too. No idea on how many people showed up, but the turnout was great!
  • Volunteer Action Committee with  Emily Uhar
    • Service Saturday from 5-8; meet at bell at 4:45. Valentine’s Dance with ILS (independent living services). Try to wear pink!!
  • Campus Kitty with Caelan O’Sullivan
  • Academic Policy with BJ Fogleman
  • Student and Academic Concerns Committee BJ Fogleman
  • Financial Committee with John Christie (SEE ATTACHED FOR FULL PROPOSALS)
  • Hendrix Bicycle Revolution: In the past, the people who manned the bike revolution worked voluntarily. Since this is a service to the students, payment to workers is a good idea, especially to maintain the revolution. The library check out system seems to have worked in the past and there is an agreement to keep this system. APPROVED: $1968.76!
  • VAC: APPROVED: $525!
  • SBC: APPROVED $600 for Soul Food Day and $421.55 for Disney’s Black Princess Cafeteria Theme Day. Fincom recommended to not fund the refreshments for the Princess and the Frog movie showing ($55 plus pizza) because they also applied for a SIP grant.
  • Communications Committee with Kristi Vo
    • Senate Meet-and-Greet the Candidates: Tuesday, Feb. 16th at 5:00 pm in the SLTC Burrow. Food/catering TBA. Meet in the burrow at 4:45 please.
    • Surprise for dining services for all of their hard work coming soon!
  • Committee on Committees with Ken Yang
  • Transition: besides transitioning… there will be a transition event TBA. Bowling? Dinner? Holler at Ken if you have any ideas.
  • Executive Committee with Chance McDermott

VI. Unfinished Business

VII. New Business

  • Rules to enforce for senate election: You have to live in the place before you run for that senator position. FAILS. Katherine will be contacted to have this change made.
  • Voting should be 24 hours since it is e-mail anyway, and plus some people are unable to check their e-mail between 9-5. Chance will talk with Katherine about this too.

VIII. Adjournment

                

Clean up: Everyone

Request for Discretionary Funds

Prepared by: VAC

 

Budget Breakdown:  (Attach a line-item budget with each expense of the event) 

Organization Name:  VAC  

Requesting: $525 

For: Hendrix volunteers to serve five meals over the course of the semester at Bethlehem House, Conway’s homeless shelter. 

When & Where will this Event Occur:  February 13, March 27, April 3, 10 and 24 at Bethlehem House (930 Faulkner Street, Conway, AR 72034) between the hours of 4:45pm and 6:45pm.  

Master Calendar Confirmation:  N/A 

Event Details: For the above dates mentioned, VAC is requesting enough funds to purchase the ingredients necessary to cook a meal at Bethlehem House for 20-25 people. This reoccurring event is open to all Hendrix students who want to come and help serve a hot meal at Conway’s homeless shelter. The group of students will prepare the meal from 4:45pm-6:00pm and then serve the food from 6:00pm-6:45pm. This event will build community between Hendrix students and the residents of Conway. Bethlehem House is extremely low on both food and funds right now, so this service project will be made possible through funds from Senate. Bethlehem House does not currently have the resources to provide ingredients for Hendrix students to cook with. This is a unique and exciting opportunity for Hendrix students to connect with the larger community and meet other students while engaging in meaningful service. 

Budget Breakdown:

DATES OF SERVICE

ESTIMATED COST OF ENTRÉE FOR 25 PEOPLE

ESTIMATED COST OF TWO SIDE DISHES FOR 25 PEOPLE

ESTIMATED COST OF INGREDIENTS TO MAKE DESSERT FOR 25 PEOPLE

 

February 13

$70.00

$25

$10

 

March 27

$70.00

$25

$10

 

April 3

$70.00

$25

$10

 

April 10

$70.00

$25.00

$10

 

April 24

$70.00

$25

$10

 

SUBTOTALS

$350.00

$125

$50

 

 

TOTAL COST REQUESTED TO SERVE FIVE DINNERS AT BETHLEHEM HOUSE

($350 + $125 + $50) = $525

 

Hendrix Bicycle Revolution (Chris Campolo)

Discretionary Proposal

Sean Mehl – MehlSR@hendrix.edu 

Bike Mechanic Positions (by green house on Buhler)

                This request is for both mechanics (Brennan McGinn and Sean Mehl) to be compensated for the regular hours for the Hendrix Bike Shop – Monday through Thursday from 4:00pm to 6:00 – and alternating Saturday workdays. (do you service student bikes as well?) (club or service)

               2 hrs/day x 4 days/week x 4 weeks/mo + 2 four hr. Saturdays = 40 hrs/mo.

                              40 hrs/mo. x $7.25 (AR minimum wage) = $290/mo/mechanic 

               $290/mo/mechanic x 3 mos. = $870/semester/mechanic 

               Total = $1740 for both mechanics

 Notes from FinCom:

Would work on all bikes (15-20 last semester) Stock some supplies.  30% discount for big purchase from connection with The Ride.

The hours are based on estimate of last semester and documented expectation of time for general repairs

3-4 to strip paint and stuff (and 4-5 bikes to come in soon, hoping to expand up to 10 orange bikes) 

Mechanic Work Shirts – Park Tool Distribution              

(2) Park Tool Black Mechanic Shirts (Medium) = $102.98 ($51.40 each) 

Bike Shop Window Decal – Build-A-Sign 

            Custom Vinyl Window Decal = $27.91

Aluminum Bike Shop Sign – Build-A-Sign 

            Custom Aluminum Sign with Metal Frame = $97.87

                                                                                    BUDGET TOTAL = $1968.76

 

Students for Black Culture

Black History Month 

Soul Food Day

(Saturday, February 27th 2009, 12 -1 pm Galloway Parlor)

One of the most known aspects of African American Culture is the food. What few realize though is the sentimental and spirtual aspect behind what is commonly called “soul Food.” SBC wants to educate the Hendrix Community on what African Americans consider soul food. It goes beyond just eating; it is the friends and family around. It is the whole atmosphere. Therefore, we are going to show this by creating an SBC SOUL FOOD DINNER. We will have SBC members dressed in costume and table set out in the way a typically lunch/dinner would be set. We are hoping to enrich the community by providing a glimpse into what many may never see.                            

Food

(major part of event)

Spare Ribs

 $ 50.00

Fried Chicken

$ 60.00

Hot water Cornbread

$ 25.00

Spaghetti

$ 25.00

Candied Yam

$  30.00

Marconi & Cheese Casserole

$25.00

Collard greens

$30.00

Cabbage

$25.00

Pinto Beans and ham Hocks

$ 30.00

Peach Cobbler

$25.00

Black-Eyes peas

25.00

Rolls

$20

Cheese Cake

$50.00

Sweet Potato Pie’

$25.00

German Chocolate cake

$30.00

Milk Filling Cake

$25.00

Condiments

$25.00

Kool-Aid

$25.00

Water Bottles

$30.00

Total Amount asked $ 600

Theme Day in Cafeteria: Disney Black Princess

(Thursday February 10, 2009 Lunch)

In celebration of the opening of the Disney Princess, SBC is going to have a theme day in the cafeteria in recongintion of it. We are trying to get money for decorations.

Princess and The Frog Centerpieces (Party City)  $3.99 /each  * 20                                       TOTAL: 119.80

Princess and the Frog Tiaras 4ct (Party City) 3.49/each *50                                                   TOTAL: 191.95

Stickers(50 packs at 4ct.)@1.49 each                                                                                          Total: 82.00

Pop-up Frogs (10 packs of 12) @2.50 each                                                                                 Total: 27.50

Total: 421.25

Piece of paper explaining the purpose of the event

Disney’s The Princess and the Frog

(Tuesday February 16, 2009 7-9 pm SpA 1 &2)

Refreshments 

Cookies

$ 25

Punch  

$10

Plates

$5

Pizza ??

Napkins

$3

Cups

$7

Water Bottles

 $5


Total:  $55 plus pizza