Minutes 10.07.2008

Agenda

Tuesday October 7th, 2008

6:30 p.m. The Burrow

I. Call to Order 

II. Special Business                                                 

III. Announcements and Constituent Concerns

  • Jacob wants to have the agendas (at least a day) in advance so he can give his constituents a heads up
  • VAC wants to be at the top of the committee reports please since Larnie has another meeting, and it passes!
  • MDC has appointed Ashley Easter as their representative for the rest of the semester in Ronni’s stead (Ronni will be back for the meetings in the Spring!)
  • Complaints about KHDX: there have been a number of people who signed up for a radio show and were not given a time slot… Becca will look into this.
  • Nick Balee is interested in being the Senate News Reporter for KHDX!
  • Apartments: screen doors have been approved by John Omolo!
  • Sprinklers are always on when it rains! What is that; can we turn them off? And oh, they go on the side walk a lot too. Yeah, some are broken. If anything (yes, anything at all!) is broken, just send in a work order. Goes to Physical Plant.
  • Paper recycling in VZ? Should be in every hallway on every floor
  • Library computer room door is sticking!
  • Martin Hall President wants trash cans!
  • Notes need to be friendlier. Sorry guys! Apologies to anyone who was offended. The notes honestly don’t mean to be offensive in any manner.
  • Sam and the rest of IT are working on the internet. We are getting an upgrade as we speak!
  • WAC: can’t see the trainer. Why not? Even if you have the insurance policy, you cannot see the trainer unless you are on a sports team. Legal issue… sorry!

IV. Departmental Liaison Reports

  • Physical Plant: no clear response on Couch trash can yet… but we’re sure it is coming! Sorry for the delay.
  • Burrow vending machine actually works! The screen just isn’t on until you use it.
  • Martin Hall vending machine was destroyed last week, so BJ will not request for a new one. You’re on your own, guys. Sorry! 

V. Committee Reports

  • Media Committee with Fraser Holmes           
    • Profile comes out Friday! “It is scrumbdidliumptious!” – Jordan Frazin
    • Yearbooks are on its way!!! Seriously. The 14th of October
    • KHDX problems will be fixed! Sorry future-DJs. 
  • Multicultural Development Committee with Ronni Laizure
    • Block Party was a huge success! More people from the community than from Hendrix. Kids loved it, parents loved it; everything went well.
    • International Week is in November. Food Bizarre will be that Saturday and the Talent Show will be that Friday. Both will be in the Burrow!
  • Social Committee with Rachel Kincannon
    • Walk In Movie: October 24 in the Brick Pit! Showing Pineapple Express and 54 (WITH RYAN PHILIPPE AND MIKE MYERS!!! Get pumped up for SoCo 54!)
    • November 22: SoCo 54!!! Best party of my life. No lie. 
  • Volunteer Action Committee with Larnie Campbell
    • The past Service Saturday went really well!
    • Saturday, October 11: The Natural State Expo at the State House Convention Center in LR to talk about AR sustainability from 9 a.m. – 4 p.m. If you want to be a volunteer, go on Friday for set up or all day Saturday. Shoot an e-mail to Larnie at campbellLE@hendrix.edu with name, phone number, and times you are available to work. 
  • Campus Kitty with Alex Graddy-Reed     
    • Saturday, October 25: Kitty Runs Wild (2.5 miles all around campus)! Sign ups in the sun-porch. Baller T-shirts. You should definitely come run!
    • 1st fully membered committee meeting tonight at 9 p.m.! 
  • Environmental Concerns Committee with Wendell Cathcart and Katherine Roehm
    • Wendell and Katherine are at a table in the sun porch during lunch with petitions to Gov. Beebee to hold the coal plant. Meeting tomorrow at 4 p.m. in the burrow with James Burke who will inform all about the coal plant protest (which is NEXT Saturday). Come for more info!
    • Dishware program is expanding! We only have about 15 types of each dish, and more people are using them. Probably need more!
    • Constituent concern: reduce the amount of Styrofoam, especially in the Burrow. ECC efforts: bring cornstarch cups to the burrow! Permanent plastic cup idea will be taken into consideration though.
    • Glass recycling should be at all dorms, and possibly at all the apartments too! If you don’t have one or can’t find a receptacle, holler at your hall president to make sure they are there or holler at Wendell or Katherine.
    • Martin wants a recycling receptacle, but if anything happens to these… Martin pays for it! Sorry guys. We made a deal.
    • Green Team went to the MDC event and recycled a lot! High five, Team! 
  • Academic Policy with Samantha Bode
    • If you have any concerns about your classes, professors, or anything academically related, hit up Sam. For real. 
  • Student and Academic Concerns Committee with Jayce Hafner and Samantha Bode
    • Congratulations to the Fall 2008 selected interns:
      • Office of Academic Affairs: Quantesa Roberts
      • Office of General Council in the Village: Jacob Fluharty
      • Office of Business and Finance: Trevor Grant and Dzung Nguyen
      • Office of Advancement and Planning: Liz Stevens
      • Things will get going next week! Thanks for applying, kids! 
  • Finance Committee with Alex Graddy-Reed
    • Hendrix Slam: requesting $750 to book a performer, Scotty Crain (from Fayetteville, AR, he is the state of AR’s representative to the Individual World Poetry Slam)! PASSED: $750.00
    • MDC: will be discussed next week
    • REVIEW YEAR: inactive accounts. If any of these [on the sheet that is being passed around] organizations are active, please write down the contact person!
    • Fall Semester Discretionary: $47,185.00
      • For the last 10 weeks, we have $38,444.39 (approximately $3844 per week)
      • We’ll get an additional $47,000 for the spring term
    • FinCom meeting Monday at 5 for review of FinCom constitutional review! 
  • Communications Committee with Kristi Vo
    • Photo retakes! If you want your photo retaken, hit me up and let me know when you are available so we can work out another time with Truong. Sam, Lydia, Jayce, and Alex need to take singles, and we need to get a shot of Annie!
    • Senate Info Sheets: still missing one from Chance, Derek, LaRonda, Lauren, Will, and Lydia.
    • T-Shirts are on the way!
    • Check out Table Talk. We’re in it!!! 
  • Committee on Committees with Nick Balée
    • New SoCo chair: Jake Eddington! We still need 2/3 approval though
    • Derek says SoCo experience should have been taken more into consideration and would have recommended Ken Yang.
    • Ken was here to question the lack of integrity of CoC. How did Rosie Valdez and Ken Yang already know that they were not chosen?
    • “CoC has made mistakes since last spring. Please investigate CoC so the integrity can be reinstated.”
    • Nick assures Ken than the CoC decision was fully democratic and equal. But what about that phone call that Ken knows about?
    • There was a phone call that was made during the CoC meeting. Chance says yes, the phone call was irritating, but it had zero effect on the decision. “Jake just came out to be the most qualified candidate. The decision was valid and was completely democratic.”
    • Rachel as interim SoCo chair, after everything they have been through, says since this is a special case, that the phone call was probably needed.
    • Jacob says Ken is only saying that we couldn’t keep our mouth shut for 2 whole days. He thinks the main issue is not the integrity of CoC, but how to keep the executive session as it should be.
    • Ken concludes that there is a flaw in how the executive session runs or just CoC in general. There are flaws in everything, but we will try to make sure that there are minimal to none discrepancies again.
    • Jake Eddington is approved as chair.
    • Alex Schroller is now on the curriculum committee, and is approved!
    • Music and Dance filing is extended until Thursday at 4:30 to Hendrix Box 3030. 
  • Executive Committee with BJ Fogleman
    • BJ is now at Front Street 28! Come visit. 

VII. New Business

VIII. Adjournment until September October 14th, 2008

Clean up:  Senior, Martin, Galloway 

Discretionary Proposals, 10/7/08 

Hendrix Slam, $750, Performer

During our initial funding request last year, we requested and received funding for booking the poet IQ under the assumption he would be our performer for a slam late in the 1st semester. However, due to circumstances beyond his control, IQ was not able to keep his scheduled date, and instead we have rescheduled him for our annual Valentine’s day slam. So now we need a new host for our second (and final) slam this semester. Therefore, Hendrix Slam would like to request a sum of $750 in order to bring Scotty Crain to Hendrix. Scotty is a slam poet from Fayetteville, and is the state of Arkansas’s representative to the Individual World Poetry Slam this year. He is an amazing performer and has hosted numerous slams in the past.

The $750 fee includes booking and transportation fees. Hotel will be foregone, as he will be staying with one of the members of the Hendrix slam team. 

MDC, $1125, Block Party

The annual MDC Block Party is one of many MDC functions that aim at reaching beyond the Hendrix community and into the local population. This year, MDC’s Block Party enjoyed nearly 500 guests, many of whom were from outside of Hendrix and who stayed for the entire three-hour length of the party. Cultural organizations SPEAC, SLIC, SBC, International Club, Hendrix Humanists Association, and the MISS Office sponsored booths that wrote names in other languages, tie-dyed shirts, painted faces, and featured games and prizes. By all accounts, the Block Party was hugely successful, with two great performers, a Conway Police presence, and free food for all who came.

            MDC was originally allocated $1,500 for this event. By thrifty spending, we were able to cut the cost of this event down to $2,643. Our budget covers the cost of food and advertising supplies, which we know are not financed by Senate funding. From Senate discretionary funding we request $1,125 to cover the difference between what was allocated and what was actually spent on producing this successful party; we are basically asking for funding to cover the cost of the entertainment that attracted so many guests. Below is a breakdown of the specific costs MDC incurred on producing the event as a whole:

750 pieces of chicken and 250 chicken strips from Walmart

$730

12 gallons of beans and coleslaw from KFC

$264

50 baked potatoes from Wendy’s

$97

Contracting fees for Sam and the Stylees

$800

Contracting fees for Trevor Fabry and Phillip Howard

$200

SoCo sound equipment rental and labor fees

$125

Drinks from Savers

$40

Cups, plates, spoons from Walmart

$83

Dipping sauces/condiments, napkins, tablecloths from Walmart

$28

Cost of copying flyers posted at churches, schools, library, etc

$17

Cost of materials for posters placed at intersections nearby

$31

Cost of hotel rooms for Sam and the Stylees

$228

Total costs incurred by MDC

$2643

MDC’s allotted budget allows us to pay for the food, the advertising costs, and the napkins, cups, plates, and spoons. It also covers the cost of advertising – making copies of flyers, making posters and the banner. The cost of hotel rooms for Sam and the Stylees (3 rooms for 7 band members) is included as well. The food we provided for the event was a central focus for many people who were there; we realized that free food was going to be the motivator for a lot of our attendance. We ordered enough food for 500 people, and by the end of the event, it was all gone. We even ran out of certain items about 2 hours into the event. Our allocated budget covers the cost of this food that was an extremely important factor in the success of the Block Party.

Chicken pieces and chicken strips

$730

Beans and coleslaw

$264

Baked potatoes

$97

Condiments, napkins, tablecloths

$28

Cups, plates, spoons

$83

Drinks

$40

Copying flyers and poster supplies

$17 + $31 = $48

Hotel rooms

$76 x 3 = $228

Total cost covered by MDC budget

$1518

                   We request Senate discretionary funding to cover the following additional expenditures: contracting fees for Sam and the Stylees and for Trevor Fabry and Philip Howard, cost of sound equipment rental and labor.

Contracting fees for Sam and the Stylees

$800

Contracting fees for Trevor and Phillip

$200

SoCo sound equipment and labor fees

$125

Requested Senate discretionary funding

$1125

MDC programming is faced with the difficult task of addressing difficult and nebulous concepts like diversity or multiculturalism while still being fun and appealing to the student body at large. It is important to us that our events reach beyond simply throwing a party and accomplish something greater for the community. Through the Block Party, we expose Hendrix’s commitment to diversity and the wealth of cultures represented on our campus to the rest of Conway. Block Party is the beginning of what will be a successful year’s worth of valuable events and programs. With a limited budget and a fairly young executive board, MDC has a lot of challenges ahead of us in the coming year. We hope that Senate will aid in our development and continue to support us in representing diversity on our campus and to the larger community.