Minutes 9.30.08

Agenda

Tuesday September 30th, 2008

6:30 p.m. Mills Library

I. Call to Order 

II. Special Business

  • Village Update with Scott Schallhorn
    • After 18 years of law practice, this is his 2nd year here at Hendrix!
    • The Village will be east of Harkrider, next door to New China and the WAC
    • Phase I: single family detached houses for 52, garage apartments for 52, townhouses and live/work homes for 62, 75 apartments, 69,900 square-feet of retail/office space (book stores [maybe a mini-Barnes and Nobles], restaurants [possibly a bakery café that is a national chain???], coffee shops, retail shops, etc), and the Village square: a common area serving as the geographical and social center of the community
    • Housing is for both students and anyone else in the community (professors, faculty, Conway residents, etc.): apartments with 2-bedroom and 2-bath, (some 3-room) great kitchen overlooking village square, built-in common laundry, vending, some smaller community spaces, unfurnished. A bit more of a contemporary feel; more modern, more urban. The prices for Village apartments and the Corner apartments are intended to be the same. By the end of construction there will be 350 apartment style beds on campus.
    • Master plan is based on new urban principles which prefer the pedestrian over the automobile; feels safe and comfortable to walk or ride bike throughout community. Basic needs of life (businesses, office, grocery store, pharmacy, class, etc.) no more than 10 minute walk from where you live!
    • Ecological Restoration Plan: Gold’s Creek loops through the Village; 2 branches that will be transformed into a usable living stream and outdoor laboratory! “An internal activity that initiates or accelerates the recovery of an ecosystem with respect to its health, integrity, and sustainability”
    • Changes to Harkrider in November! Work will begin in the Spring.
    • Pedestrian overpass to access WAC
    • Please direct any questions or concerns to Schallhorn@hendrix.edu. Give him a call or peek into his office. You are more than welcome to!
    • Want to know more or have comments? Check out http://www.thevillageathendrix.com/#theneighborhood                                                 

III. Announcements and Constituent Concerns

  • Light poles like downtown's light poles are going up along Harkrider!
  • E-mailing and Internet is horrendous! IT has been working all day to get that resolved. They are still working really hard, so let’s just please be as patient as we can be… it is on the top of their list.
  • Many concerns on the money we spent on the Senate computer and the SoCo retreat. Is it really benefiting the whole school? Let’s think about our spending a bit more. But hey! We’ve been funding both large and small amounts of money that have benefited both small and large groups of people at a time. By the way, the senate computer is not solely for senate execs, it is also a back up for the Troubadour, the Aonian, and etc. It is also for all standing committees. There are a lot of things you have to take into concern… being green costs money but really pays off in the long run! Think about it. Not just this computer, but ANYTHING green.
  • Joe Muller with Hendrix Bike Revolution—the number of bike racks are inadequate. Have you see all of the bikes that are on campus? Lloyd Ryan with Physical Plant said they are in the process of finding more bike racks (looking at prices and etc.).
  • People still want the juice machines on all day!
  • Nick Balee is sick and some of his teachers are not excusing his absence even if he has a doctor’s note. Teachers are asking for extreme circumstances in order for the student to be excused. He’s looked into the student handbook and there is NOT a sick policy. Can we get one? As of now, class attendance is entirely at the discretion of the faculty.
  • Martin Hall residents want a new vending machine! Something that will dispense half the snacks in it. It eats your money! We’ll get with the business office (Rob Young). BJ’s on it!
  • Rocking chairs in the sun porch while waiting in line? Shot down this year. Sorry guys. Maybe as a senior gift? Who knows! 

IV. Departmental Liaison Reports

  • Derek, Becca, and BJ met with IT about student life and technology center: there is going to be some super smart computers and sympodium software programs on flat panel displays and etc.!
  • Fraser spoke with Amanda Moore about getting vending machines in the library. However, vending machines are exuberantly expensive. She says it is unlikely that it will happen this year, but she is optimistic about it possibly happening next year! Sorry seniors. 

V. Committee Reports

  • Finance Committee with Alex Graddy-Reed
    • UNITY: $2500 to bring Athens Boys’ Choir, a transgender performance artist from Athens, GA to Hendrix as part of the joint UNITY and Feminist/Gender Liberation Association’s Transgender Awareness Week. It is now only hosted by Feminist/Gender Liberation Association. Poetry and raps on transgender issues. Concert and a workshop. The performance will be on January 23 or 28 as a Hump Night event. Hollis came to speak on the proposal. APPROVED: $2500.00!
    • Hendrix Beekeeping Society: requesting $291 for 2 beekeeping suits since there have been some super nasty stings (including 30 on one person). APPROVED: $291!!!
    • MDC: requesting for $6000. Black Violin performance base pay was $5000 although they only had $1000 budgeted for their Welcome Week event. Ronni wanted to energize this organization and was not able to ask for funding since most of the planning occurred during the summer and she was not able to contact anyone for possible grant money. They really only need $4000. Derek motions to only approve half. APPROVED: $2000.00
    • MDC again: requesting $2000 for their block party to help cover performers’ fees and lodging, the cost of sound equipment and rental from John Rogers, and the cost of renting an electrical generator. Also, catering for about 500. Advertising has been extended outside the Hendrix community. Conway fire department is bringing their truck for the kids, UCA students have been informed… this event is city-wide. Ruanda was on MDC last year and said there were maybe 100 students there and maybe 2 families. Sorry for the unorganized manner of this proposal... Ronni is unable to be here and MDC has not yet been able to appoint a senate rep. But all execs should be fully informed of all of this! DENIED: $2000.00 
  • Media Committee with Fraser Holmes           
    • Profile comes out next Friday!
    • KHDX will have DJs soon! 
  • Multicultural Development Committee with Ronni Laizure
    • Block Party is happening on October 4th. Come out for a good time! 4-7 p.m. in the field across from IT, in front of Stella. FOOD from Popeyes, and a band from Tulsa! If you want to have a table there for your organization, contact Ronni!
  • Social Committee with Rachel Kincannon
    • Musical showcase was a huge success! Thanks to all who were there.
    • Bear Colony and Costa will be here tomorrow for Hump Night.
    • Trivia Night: October 9th!
    • SoCo 54 is on its way!!! 
  • Volunteer Action Committee with Larnie Campbell
    • School supplies drive is on! Boxes are available in all dorms for you to donate anything you have that you are not using. Will go to elementary school lower-income students.
    • Friday, October 3rd will be Court Appointed Special Advocates (CASA) annual Chair Fest! Local artists paint these beautiful chairs and auction them off. Contact Hayley Warsinske at WarsinskeHC@hendrix.edu
    • Saturday, October 4th: Faulkner County Book Fair clean up from 2-4. Contact Betty Coutway at Bcour@conwaycorp.net
    • Please get big buddy/adopt-a-grandparent forms in!
    • October 11th: The Natural State Expo at State House Convention Center in LR to talk about AR sustainability ALL day! 
  • Campus Kitty with Alex Graddy-Reed
    • If you applied to be on CK, you should be contacted around Thursday! Be on the look out.
    • E-mail Alex if you have questions or concerns! 
  • Environmental Concerns Committee with Wendell Cathcart and Katherine Roehm
    • Glass recycling should be in up residence halls! If they’re not in your dorms yet, Hardin has some for now! Be a pal and recycle. 
  • Academic Policy with Samantha Bode
    • Lyle Rupert is in support for the business-only calculus class! 
  • Student and Academic Concerns Committee with Jayce Hafner and Samantha Bode
    • Applications for student internships are in! 5 were submitted, 1 for each different department!
    • SACC meeting this Sunday at 8:30 p.m. 
  • Communications Committee with Kristi Vo
    • Rotational meeting is NEXT Tuesday in the Burrow!!! 6:30 p.m. Be there! 
    • Thanks for coming out for the photo shoot! These will soon be up on the website. Be on the look out! 
  • Committee on Committees with Nick Balée
    • SoCo Chair decision should be made by next week.
    • Music and Dance exec has been extended and will close next Tuesday at 5:00 p.m.
    • Curriculum Committee student member position alternate is still open!
    • E-mail Nick if you have any questions.
    • CoC meeting Saturday at 4:00 p.m.  
  • Executive Committee with BJ Fogleman 

VII. New Business

  • Light walk to check lighting and safety on campus. If you are interested in attending, zip Karla an e-mail.
  • Underage drinking committee, community led will be in this room at 4:00 p.m. Lauren volunteers to go! 

VIII. Adjournment until September October 7th, 2008 

Clean up:  Freshman, Sophomore, Junior