Instructions for Completing Housing Room Selection Process

The Room Selection process is one of the most exciting events during spring time at Hendrix College. 

As in past years, we will use the class-cohort as the basis for your housing draw number. Your class-cohort is the year that you first enrolled at Hendrix.  We will still offer students the opportunity to squat their current room prior to the Selection Process; however, there are some additional restrictions that are designed to ensure that Current Seniors (NOT graduating this May) and Current Juniors are given the first access to apartments and houses. You will find additional information about that process in the information that follows. 

Masters students are not allowed to live on campus without special and rare permission.  If you will be in the Masters program next year and wish to live on campus, you must discuss your situation with the Director of Residence Life.

After the completion of the squatting process, the regular Room Selection Process will be divided into three nights based on the year you arrived at Hendrix (your class-cohort).  When it is your turn to select, you will have an opportunity to select any space that has not already been selected.

The number of rooms available in any residence hall, house and apartment building is finite. This means that we are not able to give every student their first choice for housing.  However, the Process is designed to give students who have been at Hendrix the longest the most choices. We are also committed to holding spaces for incoming students in the traditional halls.

The information contained here will help you understand the Room Selection Process thoroughly so that you may go through the Process with ease. Please use this information to help you meet all important deadlines. It includes information for students planning to return from studying abroad or a leave of absence (LOA), students that will study abroad during the fall 2014 semester, the off-campus request procedure, timelines, etc.  

We encourage you to take advantage of all available room selection resources:  visit and look at the space you are considering for next year, and/or contact your Resident Assistant (RA), Head RA, Area Coordinators or the Residence Life Office in person. You may also email us at housing@hendrix.edu. If you fail to participate in the process and you are returning as a student, you will be assigned a room after all other returning students have been assigned.

Please keep in mind that if you want to select into a space with a roommate(s), the LOWEST draw number will select for your room group.  You do not need to come any earlier than your scheduled selection time. However, if you miss your room selection time, you should come as soon as you can.  Since you could have sent a Proxy, you will lose your draw number order placement.  You will still be served but you will have lost the advantage of your draw number. Delaying your selection after your designated time may prevent you from getting your first choice because others may have beaten you to it – so be on time or send a Proxy.


OVERVIEW

  • Students participating in the process will be assigned a draw number according to their class-cohort.  Each draw number will correspond to a specific time during the Room Selection Process.
  • Decide which living space you and your roommate group would like to select.
  • Be prepared with a backup plan in the event that your first or second choice is not available.
  • Go through the Check List.
  • Gather Proxy Forms from any roommate that you will be representing at the Process.
  • Come to the Process at your appointed time or send your Proxy or Room Representative, if applicable. 

PRICE LIST 

For a complete listing of prices for the upcoming year, visit the web at: Hendrix Tuition and Fees.
If you do not see “Tuition and Fees 2014-2015,” it is not yet available. The Business Office will publish the information in early March.  For all questions concerning tuition and fees, please contact the Business Office at 501-450-1333. For all questions concerning what your scholarship(s) may or may not cover, please contact the Financial Aid office at 501-450-1368.


IMPORTANT INFORMATION REGARDING COUCH HALL 

The corner rooms in Couch Hall are designated as TRIPLE rooms and as such, if they are squatted, they must be squatted with three roommates. These rooms are: 130, 134, 202, 216, 228, 232, 302, 316, 328, and 332.  


IMPORTANT INFORMATION REGARDING VILLAGE APARTMENTS 

ALL Village Apartments will be furnished. Each apartment will have the same bedroom furniture per resident that all residence halls and houses enjoy. They also have a small sofa, one end table, one coffee table and two bar stools for the living room.  

Any two-bedroom apartment at the Village can house three students, if desired, at a reduced rate.  If three students decide to share a two-bedroom Village apartment, Facilities will supply a third set of bedroom furniture.


INFORMATION AT A GLANCE

For the 2014-15 Academic Year

1.  FOR CLARITY OF LANGUAGE

  • Students will receive housing draw numbers based on their class-cohort: the year they arrived at Hendrix.  This decision was based on a recommendation by Student Senate to weigh years at Hendrix as the priority consideration for Room Selection draw numbers.
    • Students who arrived in or prior to Fall 2010 are considered Current Seniors and will have a draw number between 1000-1050
    • Students who arrived in Fall 2011 are considered Current Juniors and will have a draw number between 2000 and 2500.
    • Students who arrived in Fall 2012 are considered Current Sophomores and will have a draw number between 3000 and 3500.
    • Students who arrived in Fall 2013 are considered Current Freshmen and will have a draw number between 4000 and 4500. 

2.  REGARDING VACANCIES

  • All residential facilities will be filled to capacity at opening.
  • If there is a vacancy, be assured that Residence Life will fill it if you do not.
  • Your options to fill a vacancy are that the remaining student(s) may:
    • bring in a new roommate(s) from their current class-cohort or higher, or
    • from the Wait List, or
    • Residence Life will have the option to place someone with them from the Wait List, or 
    • they may be reassigned.  

3.  REGARDING SQUATTING IN TRADITIONAL HALL ROOMS

  • In order to be eligible to squat any space, the squatter must currently reside in that space and must have lived in that space from the first week of classes this spring semester.
  • Any student may squat a traditional hall room with any other student regardless of class- cohort.
  • Students may not squat any space without the appropriate number of roommates.
  • See SQUATTING under Definitions for more details.

4.  REGARDING SQUATTING IN APARTMENTS AND HOUSES

  • In order to be eligible to squat any space, the squatter must currently reside in that space and must have lived in that space from the first week of classes this spring semester .
  • Current Freshmen and Current Sophomores may not squat apartments or houses even if they currently live there.  They may, however, choose one during their room selection time should one be available. 
  • Only Current (non-graduating) Seniors and Current Juniors will be able to squat apartments and houses. 
  • Students may not squat any space without the appropriate number of roommates.
  • Students eligible to squat in apartments and houses may only do so with students from their same class-cohort or higher. If you wish to room with a student in a lower class-cohort, you will need to either squat the lower class-cohort’s space or go through the Room Selection Process to at the lower-class student’s draw number time. 
  • See SQUATTING under Definitions for more details.

Example: 
Current Sophomore Sara currently lives in Dickinson. Current Junior Julie lives at Front Street. They really want to live in an apartment together next year. Julie cannot squat her apartment and name Sara as her roommate because Sara is in a lower class-cohort than Julie.

Instead, Sara could squat her room in Dickinson and name Julie as her roommate OR they can go through Room Selection at Sara’s draw number time and choose an apartment if there is one available. 

5.  ORDER OF SELECTION

  • Order of selection is based on your class-cohort year.  
  • Please note that a “Current Senior” is a student who is a senior this semester but is not graduating this May.
  • Click here for the Draw Number Schedule.

6.  REGARDING TRANSFER STUDENTS

  • Transfer Students may petition Residence Life to change their class-cohort year. Transfer students who have been enrolled full-time at another institution post-high school may petition to change their class-cohort designation. This change will be based on expected graduation dates and they would be placed into the appropriate class-cohort. Please visit with Residence Life regarding your request in this matter. 

7.  REGARDING DIRTY SWAPPING

  • Dirty Swapping is NOT allowed and anyone suspected of participating in such a swap may lose their spot and be reassigned. A Dirty Swap is when two (or more) students sign up for a specific residence and then, at a later date, switch with other students who may or may not be eligible to live there.

Example: 
Mary and Sara are both Current Juniors and sign up to live in Front St Apartments. Just before school starts Sara decides to let us know that she will not be returning to Hendrix. Mary will have to choose a new roommate from her current class-cohort or higher, or from the Wait List, or Residence Life will have the option to place someone with her from the Wait List, or Mary may lose her spot and be reassigned. All residential facilities will be filled to capacity at opening.

Similar scenarios occur in triple rooms where three students sign up for a triple but only two actually return to campus in the fall. In these cases, the remaining students may bring in a third new roommate from their current class-cohort or higher, or from the Wait List, or Residence Life will have the option to place someone with them from the Wait List, or they may lose their triple and be. All residential facilities will be filled to capacity at opening.

To reiterate: if there is a vacancy, be assured that Residence Life will fill it if you do not.

8.  REGARDING MEAL PLANS

  • All residents of traditional halls and houses are required to have the unlimited meal plan.
  • The deadline to decrease your meal plan for the fall of 2014 is July 15, 2014. 

Revised: 1/2014