Break Procedures for 2009-2010
Dates and Times:
Break Closing Checklists:
Fall Break
Residence Halls and Houses do NOT close for Fall Break.
Thanksgiving Break
Residence Halls and Houses close on Tuesday, November 24th at 5:00pm.
Residence Halls and Houses reopen on Sunday, November 29th at 12:00pm.
All students must vacate their Residence building by 5:00pm on Tuesday, November 24th. If any student has a problem meeting this deadline, they need to request an extension to your Area Coordinator. All Thanksgiving Break extension requests must be emailed to your Area Coordinator by Monday, November 16th. Information on how to request to stay over breaks is listed at the bottom of this page.
Note: Campus Apartments (Clifton Street, Front Street, Hendrix Corner, Huntington, and The Village), the Eco House, and the Language House do not officially close during this break, thus residents may stay in their building. Please be aware that violations of college policies during the break may result in a resident being asked to leave campus and turn over their key for the duration of the break. If all occupants plan to leave for part or the duration of the break, please follow the apartment and theme house closing procedures as listed towards the bottom of this page.
Winter Break
Residence Halls and Houses close on Wednesday, December 16th at 5:00pm.
Residence Halls and Houses reopen on Sunday, January 17th at 9:00am.
All students must vacate their Residence building by 5:00pm on Wednesday, December 16th. If any student has a problem meeting this deadline, they need to request an extension to your Area Coordinator. All Winter Break extension requests must be emailed to your Area Coordinator by Friday, December 4th. Information on how to request to stay over breaks is listed at the bottom of this page.
Note: Campus Apartments (Clifton Street, Front Street, Hendrix Corner, Huntington, and The Village), the Eco House, and the Language House do not officially close during this break, thus residents may stay in their building. Please be aware that violations of college policies during the break may result in a resident being asked to leave campus and turn over their key for the duration of the break. If all occupants plan to leave for part or the duration of the break, please follow the apartment and theme house closing procedures as listed towards the bottom of this page.
Spring Break
Residence Halls and Houses close on Friday, March 12th at 5:00pm.
Residence Halls and Houses reopen on Sunday, March 21st at 12:00pm.
All students must vacate their Residence building by 5:00pm on Friday, March 12th. If any student has a problem meeting this deadline, they need to request an extension to your Area Coordinator. All Spring Break extension requests must be emailed to your Area Coordinator by Friday, March 5th. Information on how to request to stay over breaks is listed at the bottom of this page.
Note: Campus Apartments (Clifton Street, Front Street, Hendrix Corner, Huntington, and The Village), the Eco House, and the Language House do not officially close during this break, thus residents may stay in their building. Please be aware that violations of college policies during the break may result in a resident being asked to leave campus and turn over their key for the duration of the break. If all occupants plan to leave for part or the duration of the break, please follow the apartment and theme house closing procedures as listed towards the bottom of this page.
End of Year Closing
All Residence Halls, houses, and apartments close on Wednesday, May 12th at 5:00pm for the summer.
All residents are asked to check out within 24 hours after their last final, but no later than 5:00 pm on Wednesday, May 12, 2009. Again, the official closing time for all the residence halls, houses and apartments is Wednesday, May 12, at 5:00 pm.
LATE STAY REQUESTS
If you have an extenuating circumstance that prevents you from meeting the check out timeline, you must email a request to your Area Coordinator with a detailed explanation regarding your request for an extension, along with your building, room number and student ID number, no later than 4:00 pm, Monday, April 12th. The Area Coordinator for North Side is Sarah Larson and she can be emailed at larsons@hendrix.edu. The South Side Area Coordinator is Zach Perrine and he can be emailed at perrine@hendrix.edu. Not all requests will be granted. Anyone submitting such a request after the deadline of 4:00 pm, Monday, April 12th, will be assessed a late request fee of $75.00 if their request is approved. Students found in the residence halls after 5:00 p.m. May 12th without prior approval will be assessed a $75.00 late fee. Thank you in advance for your cooperation and adherence to this timeline.
Graduating seniors and students participating in the commencement exercises must be checked out of their rooms by Saturday, May 14 at 5:00 p.m. All residence hall policies will remain in effect through commencement. Graduating seniors and students participating in the commencement exercises do NOT need to apply for an extension to stay late as we will receive their names from College officials.
Summer workers will stay in their current rooms until May __ while Facilities Management cleans and makes any minor repairs to the summer residence apartments. On May __, summer workers will transition to their summer apartments. (Assignments will be announced later.) Board contracts for summer workers expire after lunch on Wednesday, May 12th. You will not be able to eat in the cafeteria after lunch on May 12th unless you pay cash. The cafeteria closes at 8:30 am after breakfast on Saturday, May 15.
CHECK-OUT
Check-out schedules will be posted in the residence halls. All residents are responsible for arranging a specific check-out time at least 24 hours prior to the actual check-out (example: If you desire to checkout at 4:00 pm on Tuesday, you will need to sign up no later than 4:00 pm on Monday). It is your responsibility to properly check-out of your room. Failure to check-out properly will result in a minimum $75.00 fine.
Check-outs will be conducted only after you have removed all of your belongings from your room, cleaned your room, and are actually ready to depart. Contact the Resident Assistant available at the time of your check-out, and let them know you are ready for your room inspection. If the Resident Assistant is not in their room at this time, they may simply be conducting someone else’s check-out and will be right back -- PLEASE WAIT. The Resident Assistant will bring your Room Condition Report (RCR) that you filled out at the beginning of the year and will conduct an inspection of your room. Please understand that the Resident Assistant is simply noting differences in the condition of the room. He or she is not making decisions on what charges (if any) will be posted or how much these charges will be. Billing decisions will be made by the full-time members of the Residence Life staff. The Resident Assistant will then take your keys and ask you to sign your RCR. You will receive a copy of the RCR as your receipt.
CHECK-OUT PROCEDURES
♦ Remove all objects from walls, ceilings, windows, closets, desks, drawers, etc.
♦ Place screens back in window if they have been removed.
♦ If you or your roommate/suite mates would like to claim individual responsibility for damages that occurred in your room/suite/apartment during occupancy, please let your RA know, or all occupants will be charged.
♦ Remove all personal belongings from room and common areas. We are unable to provide storage.
♦ Remove any personal items from the kitchen refrigerator.
♦ Clean your room/suite and all shared areas. The facility should be clean upon departure. No trash or belongings should be left in the room/suite, hallway or common areas upon check out.
♦ Deposit all trash INTO the dumpster provided for your area.
♦ Check out with building staff member and turn in your key before departure.
2010-2011 Opening Information
- First Year students arrive Tuesday, August 17th.
- Returning Students arrive Sunday, August 22nd.
- Classes begin Tuesday, August 24th.
Break Closing Procedures Checklist
Before leaving for break, the following must be done:
- Clean and tidy up your room.
- Remove any personal items from the hallway, bathroom, laundry room, or common areas.
- Dispose of all open food and empty all trash bins.
- Unplug all appliances. Note: Refrigerators, Answering Machines, and Fish Tanks may stay plugged in only during Thanksgiving and Spring Breaks. For Winter Break Closing, you should defrost your refrigerator 24 hours in advance of departure.
- Make sure the AC/Heater unit is clear of any items. Turn the thermostat to low.
- Close and lock windows.
- Take all necessary items with you – such as checkbooks, contacts, prescriptions, house keys, etc. Re-entry into the building will not be granted for any reason during the breaks.
- Turn of all lights and lock your door.
- Sign out on the closing slip on your door.
Members of the Residence Life staff will be checking all rooms to insure that proper closing procedures have been followed. Fines will be charged to students who do not follow the procedures as outlined above. Students found in the buildings after they have closed will be assessed a $75.00 late check-out fee.
Apartment and Theme House Break Closing Procedures Checklist
The following closing procedures are for residents of Clifton Street, Front Street, Huntington, Hendrix Corner, The Village, the Eco House, or the Language House who plan to travel or leave their housing for part or the duration of a break:
- Clean and tidy up your room, as well as your common areas.
- Secure all valuables. The college is not responsible for your property. Please refer to your lease regarding renter’s insurance.
- Dispose of all open food, throw away any food items that will spoil, and empty all trash bins into the dumpster near your building.
- Unplug all unnecessary appliances to help conserve energy and reduce your utility bill.
- It is your responsibility to turn the thermostat to a reasonable level. In the Winter, doing so will prevent the pipes from freezing.
- Close and lock windows. Blinds should also be down and shut.
- Turn of all lights and lock your door.
- Rooms may be checked during the break by the Residence Life Staff and maintenance staff for health, safety, and upkeep reasons.
Requests to Stay Late, Arrive Early, or Stay on Campus During a Break
Students who wish to request to stay later than the scheduled hall closing, arrive earlier than the scheduled hall reopening, or remain in campus housing during a break must submit a written or e-mailed request to their Area Coordinator by the deadline which is e-mailed to students for each break. Those students whose requests are approved will be required to sign a break contract and adhere to all policies as outlined in the contract. Please be aware that violations of contracts and/or college policies during a break may result in a resident being asked to leave campus and turn over their key for the duration of the break. Also, any student who submits a request past the deadline and is approved for their request will be assessed a late request fee of $75.
Who to Contact:
For: Galloway, Raney, Veasey, Clifton Apartments, Eco House, Language House, Huntington Apartments, or The Village Apartments - please contact Sarah Larson, North Side Area Coordinator – larsons@hendrix.edu.
For: Couch, Hardin, Martin, The Houses, Hendrix Corner, or Front Street Apartments - please contact Zach Perrine, South Side Area Coordinator – perrine@hendrix.edu.