Hendrix College Travel Warning Policy

Hendrix College strongly encourages its students, faculty and staff who are contemplating travel abroad for educational or other purposes to plan well in advance and to take precautions to ensure a safe trip. All travelers should familiarize themselves with political, health, crime, and other safety-related conditions prevailing in any country and specific locations within the country(ies) to be visited. A review of these conditions should be performed by viewing web-based information provided by the U.S. Department of State (http://travel.state.gov/) as well as information provided by various other cognizant agencies and governments.

The following provisions apply to all Hendrix students who intend to study abroad or participate in any travel abroad sponsored or funded by Hendrix, or in connection with a trip abroad by a recognized College organization or institution affiliated with the College:

All Hendrix students have primary responsibility for their own safety when traveling internationally, whether or not their travel abroad is funded or sponsored by Hendrix or is accorded credit by Hendrix. Before departure, all students traveling abroad to participate in an internship, perform service, undertake research, study abroad, complete an Odyssey project, or participate in a recognized student organization or athletic trip abroad, as individuals or in groups, must provide the College with a “Release of Liability, Waiver of Rights, Assumption of Risks and Indemnity Agreement” in a form provided by the College, acknowledging their understanding of the risks of such travel, affirming that they have reviewed and understand the relevant safety-related materials, and stating that they are assuming the risks related to their international travel. Students under the age of 18 must obtain a parental/guardian signature on the form.

Countries or areas within countries placed on the U.S. State Department Travel Warning List fall into one of two levels of severity. Hendrix will not grant or award credit, funding, support or otherwise sponsor any international academic or co-curricular project in any country, or area within a country, for which the U. S. State Department has issued the more severe warning. 

These include locations for which the U.S. State Department has:

  1. issued a travel warning that orders departure of U.S. dependents and non-emergency personnel;
  2. recommended that U.S. citizens depart the country;
  3. advised U.S. citizens against all travel to the country; or|
  4. recommended that U.S. citizens defer non-essential travel to the country.

The U.S. State Department also issues lesser warning levels or alerts for countries and areas within countries. This occurs when the U.S. State Department has:

  1. warned U.S. citizens of the risks or danger (or potential risks or danger) of travel to the country;
  2. urged U.S. citizens to evaluate carefully their security and safety before traveling to the country;
  3. warned or cautioned U.S. citizens to consider the risks of travel to the country;
  4. cautioned U.S. citizens to take prudent security measures;
  5. urged or warned U.S. citizens to weigh the necessity of travel to the country; or
  6. urged U.S. citizens to exercise extreme caution.

In order to travel to a “less severe” travel-warning country, a student must first follow normal program application procedures defined by the Office of International Programs; the Odyssey Office; the Hendrix-Murphy Foundation; the Miller Center for Vocation, Calling & Ethics; the Crain-Maling Center of Jewish Culture; or other recognized College organization. Second, the student must complete the “Release of Liability, Waiver of Rights, Assumption of Risks and Indemnity Agreement: Supplement for Travel to a Country on the US Department of State Travel Warning List” provided by the Office of International Programs. Because travel to such countries may require time for approval, students should submit this form and supporting documentation to the Office of International Programs no later than 15 business days before any program deadlines, and at least 30 business days prior to departure.  A link to the form can be found below this paragraph.

A Hendrix committee—consisting of the General Counsel, the Associate Provost of Engaged Learning, and the Director of International Programs—will review the student liability supplement and the travel warning, and approve or deny the request for travel.     

** Students who wish to travel to a country on the Travel Warning list must fill out this Travel Policy Liability Form and return it to the SLTC, office 242.  

Click here for a list of countries on the US State Department Travel Warning List.