How to Share with Google Drive

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With Google Drive, you can share files — like documents, images, and PDFs — without having to email them as attachments. Sharing is as easy as indicating which email addresses or mailing lists should have access to a given file.

Share a file with an email address or mailing list

  1. Go to drive.google.com.
  2. Check the box next to the file or folder you'd like to share.
  3. Click the "Share" icon.
  4. Choose a visibility option: "Private," "Anyone with the link" or "Public on the web."
  5. Type the email addresses of the people you want to share with in the text box below "Add people." You can add a single person, a mailing list, or choose from your contacts.
  6. Choose the access level from the drop-down menu next to each collaborator: "Can view," "Can comment," or "Can edit."
  7. Click "Share & save."

Tips for sharing in Google Drive

Notify people when you share something

Whenever you share something with someone, they’ll receive an email notification to let them know they have access and can retrieve what you shared the next time they sign into Google Drive. Prefer not to notify them? Uncheck the "Notify people via email" box.

Share lots of files at once

If you want to share multiple items with your collaborators, move them into a folder and share the folder with them. Since you’re sharing the folder, that’s their key to access. They’ll be able to access whatever’s stored there or lose access if you remove something that they don’t already have access to.




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