The Media Center provides audio-visual equipment for classes and events on campus, holds media reserve items for student use, collects media in a variety of formats, and provides many other services for the entire Hendrix Community.
If you want the best support Media Center can offer, here are a number of tips/requirements that will help us help you.
- Any request needs to be submitted a minimum of 16 Business Hours (8-5 M-F) in advance. (Example: a Thursday morning request for a Monday night event=Yes; Thursday night request for Monday morning event=No.)
- The more complex your event, the more advance notice is required. (Example, “DVD in a room with installed a/v” means less advance notice; “DVD, powerpoint, 3 microphones, videorecording, simulcast over the web” means way, way more advance notice) Basic rule: Contact Media Services as soon as you make your Master Calendar request.
- Speaking of: Media Services is not integrated with the Master Calendar—do not assume Media Services knows about your event just because it is on the Master Calendar.
- PERSON: Please include your name, your phone number, your organization or department, and the name of your event.
- PLACE: Please include the location as well as Start and End times. Media Services will always be completely set up and tested 30 minutes before the Start Time of your event--Let us know if you need it earlier than that.
- THING: What do you plan to do at your event—present a film or powerpoint with audio? Lecture or panel discussion? Audience interaction? Band or poet? Recording? Streaming or Videoconferencing? The more we know about your event, the better we can support exactly what you want to do.
- Some services will incur charges to cover extra expenses, including off-campus set ups or extensive set up times as well as some streaming fees as well as charges for finished recordings of events.
Media Services’ phone number is still 450-1346 and our office hours are below. When in the classroom, please call Media Services with technology questions or problems (including computer problems) rather than calling IT.