Satisfactory Academic Progress (SAP) Policy

Please read all sections carefully as all details are important. 

Academic Requirements

All students who receive financial aid must demonstrate the ability to do satisfactory college work.  Students are expected to complete their degree requirements within four years.  Those unable to graduate within four years may receive federal or state aid for which they qualify for an additional year.  Hendrix funded sources of aid are available only for eight semesters.  To meet the course load requirements (quantitative standard), student aid recipients are considered to be making satisfactory progress if they complete the following number of courses by the end of the designated academic year:


Academic Year  Number of Courses 
First academic year 6
Second academic year 13
Third academic year 20
Fourth academic year 27


This is consistent with the academic progress standards approved by the faculty for continued enrollment at Hendrix as described in Academic Policies.   The number of courses completed will be reviewed at the end of each payment period.  It is assumed that at least half the required number of hours for the year shall be earned in the first semester with the remainder being earned in the final semester of the year.  Students who fail to meet the minimum standards of the College for the first time will be placed on financial aid warning for one semester.  By the end of the warning semester, students must have completed the minimum number of courses or they will be suspended from federal financial aid.

Summer courses may be counted toward meeting the requirements for the previous academic year.  Summer courses and correspondence work will not count toward meeting the grade point requirements. Summer courses and correspondence work will not count toward meeting the grade point requirements.

A course in which a grade of “incomplete” is assigned will not be used to meet course load requirements.  If the incomplete is changed to a passing grade, it will be recorded in the semester during which the course was taken and will then apply to the requirements as a part of that semester.  No course may be counted more than once toward satisfying the course load requirements.

Courses taken as an option under which no grade is assigned (credit only) will count toward the requirements for eligibility.  Courses taken and passed on a credit basis will not affect the grade point average but will count toward graduation requirements. 

Grade Point Average Requirements

In addition to the above, financial aid recipients must also maintain minimum cumulative grade point averages (qualitative standard) to remain eligible for enrollment and financial aid.  These requirements are as follows:


Classification Hendrix Courses GPA
Freshman 0-6 1.75
Sophomore 7-14 1.90
Junior 15-23 2.0
Senior 24+ 2.0


Grade point averages will be reviewed at the end of each payment period.  Students failing to meet the minimum grade point standards of the College for the first time will be placed on financial aid warning for one semester.  By the end of the warning semester, students must have the required minimum grade point average or they will be suspended.

Graduate students who have attempted more than 150% of the number of courses required for completion of the Master of Accounting Program must appeal for reinstatement of aid eligibility.  Graduate students must also maintain a minimum 2.0 grade point average each payment period.

The requirements listed above are applicable to all Title IV programs (Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal TEACH Grant, Federal Work-Study, Federal Perkins Loans, Federal Direct Stafford Loans, Federal Direct PLUS Loans for Parents, and to most Hendrix funded scholarships, grants and work programs.  Higher academic performance standards are required to retain most merit scholarships.

During their first year of enrollment, transfer students accepted for admission to the College will be eligible to receive financial aid.  Once enrolled, however, transfer credits accepted by the Office of Academic Affairs, plus work completed at Hendrix College, will be evaluated to determine future satisfactory academic progress.

Students who feel that mitigating circumstances prevented them from making satisfactory academic progress may appeal financial aid suspension decision in writing to the Office of Financial Aid.

Most financial aid requires a minimum course load of three courses per semester.  Some Arkansas programs require four per term.  Students should verify that they are enrolled in the necessary course load to maintain all aid.  Students wishing to reduce course loads after enrollment should contact the Office of Financial Aid to ensure that their aid will not be affected.